Post Award Associate - Financial Management

Virginia Polytechnic Institute and State University (VT); Blacksburg, Northern (VA, KY); Hybrid; USD 57,000 - 70,000; Full time

Job summary

Virginia Tech in Blacksburg, VA, invites applications for a Post Award Associate of Financial Management. The role supports billing, financial reporting, receivable/collection and fiscal closeout for sponsored awards, ensuring compliance with award terms and university policies.

The successful candidate will review invoicing requirements, generate accurate invoices and reports using Banner and sponsor systems, maintain strong customer service, collaborate across teams, and communicate clearly

Qualifications

• Bachelor’s degree or equivalent work experience.
• Familiarity with bookkeeping and accounting practices.
• Experience or coursework in accounting, finance, or government regulations.

Responsibilities

• Review financial terms and invoicing requirements to prepare accurate invoices.
• Prepare financial reports in accordance with sponsor and university requirements.
• Manage accounts receivable to ensure accurate application and receipt of payments.
• Perform fiscal closeout and final invoice submission.

Skills

Bookkeeping

Invoicing

Financial reporting

Regulatory knowledge

Education

Bachelor’s degree or equivalent

Tools

Banner applications

Sponsor invoicing systems

Microsoft Word

Microsoft Excel

Adobe Acrobat

Job description

Job Description

The Post Award Associate of Financial Management serves as part of a team responsible for billing, financial reporting, receivable/collection and fiscal closeout of research awards in accordance with sponsored award requirements.

Responsibilities include review of financial terms and invoicing requirements of award documents in order to prepare accurate invoices and financial reports in accordance with University and sponsor requirements. Review of monthly transactions to ensure compliance with award terms. Fiscal reconciliation for award closeout and final invoice submission. Accounts receivable management to ensure accurate application and receipt of payments. Use of University Banner applications to generate invoices as well as various online sponsor invoicing systems for submission of invoices and reports.

Will be expected to foster teamwork and collaboration, with demonstrated organizational skills and a high commitment to customer service. Position requires use of the University financial and award management system, proficiency with word processing and spreadsheet tools, as well as Adobe. Strong customer service and working collaboratively with different process partners. Ability to communicate effectively and be highly organized and detail-oriented.

Required Qualifications

• Degree or significant relevant work experience may be considered in lieu of a Bachelor’s degree.
• Familiarity with bookkeeping/accounting practices
• Demonstrated experience and/or college coursework with emphasis on accounting, finance, or government/business regulations and administration

Preferred Qualifications

• Demonstrated experience with federal and non-federal grants and/or contract regulations.
• Project administration and/or billing and reporting experience.
• Knowledge of university administrative and/or accounting practices and procedures.

Pay Band

4

Overtime Status

Exempt: Not eligible for overtime

Appointment Type

Regular

Salary Information

$57,000-$70,000

Hours per week

40 hrs per week

Review Date

October 5, 2026

Additional Information

Position is hybrid with a weekly on-campus presence, and will require the completion of a telework agreement in accordance with Policy 4325, Alternative Work Site and Telework Policy. The hybrid work schedule will be confirmed following an onsite training period.

We are unable to sponsor work visas for this position.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto,Ut Prosim(That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands‑on, transdisciplinary approach to preparing scholars to be leaders and problem‑solvers. A comprehensive land‑grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Renee VanDykeat [e-mail] regular business hours at least 10 business days prior to the event.