Grants/Contracts Accounting Analyst 1 - Billing

Louisiana State University; United States; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Flexible spending accounts

Retirement options

Paid holidays

Tuition exemption

Employee discounts

Job summary

Louisiana State University is hiring a Grants/Contracts Accounting Analyst 1 for its Sponsored Billing Invoicing department. The role involves preparing invoices, auditing grant expenditures, and calculating monthly draws.

A Bachelor's degree in accounting or a related field is required, along with strong communication and organizational skills. Preferred candidates have experience in Workday and other relevant tools.

Qualifications

• Bachelor's degree in accounting or a closely related field with 24 hours of college accounting.
• Candidates with relevant experience can substitute for degree requirements.
• 1+ years of professional experience is preferred.

Responsibilities

• Prepares monthly, quarterly, and final invoices and financial reports on various sponsored accounts.
• Audits grant expenditures for allowability, allocability, and timeliness.
• Calculates monthly draws for the university's letters of credit accounts.
• Analyzes financial transactions daily for compliance with laws and regulations.
• Handles a standard billing portfolio with complex awards requiring greater analysis.

Skills

Accounting

Communication

Detail-oriented

Organizational skills

Workday

Education

Bachelor's degree in accounting

24 hours of college accounting

Tools

Microsoft Office

10 key adding machines

Job description

Job Posting Title: Grants/Contracts Accounting Analyst 1 - Billing

Position Type: Professional / Unclassified

Department: LSUAM FA - AS - SPA - Inv - Sponsored Billing Invoicing (Nekisha Cobb (00003153))

Work Location: 0240 Thomas D. Boyd Hall

Pay Grade: Professional

Responsibilities

• 75% Prepares monthly, quarterly, and final invoices and financial reports on various sponsored accounts.
• Audits grant expenditures for allowability, allocability, and timeliness.
• Reviews, interprets, and applies laws and regulations concerning grants and contracts, such as 2 CFR 200.
• Calculates monthly draws for the university's letters of credit accounts.
• Analyzes financial transactions on a daily basis to ensure compliance with these laws and regulations.
• Compiles inventory, patent, and financial reports for each agreement in accordance with grant, contract, and cooperative agreement documents.
• Handles a standard billing portfolio with more complex awards requiring a deeper analysis of policies and regulations with a greater level of sponsor knowledge.
• 10% Communicates daily with departmental and agency personnel (including deans, directors, professors, research administrators, and sponsor officials) and provides technical assistance to resolve problems concerning proper university or agency regulations and procedures.
• Communicates with the stakeholders independently, resolving and escalating complex award issues requiring a higher degree of sponsor knowledge and degree of judgment and analysis.
• 10% Performs other job duties as assigned by the Director.
• 5% Calculates and journalizes facilities and administrative costs and fringe benefits in accordance with university policy and federally negotiated rates.
• Journalizes accounts receivable, expenditure transfers, and budget adjustments on a daily basis.
• Realizes revenue and records expenditures to individual subsidiary accounts.
• Enters these transactions online using the General Ledger System (GLS).
• Approves departmental entries online using GLS.

Minimum Qualifications

• Bachelor's degree in accounting or a closely related field with 24 hours of college accounting.
• Substitution: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications

• Bachelor's degree in accounting with 1+ years of professional experience.
• Experience in Workday, grants, and contracts; proven verbal, communication, and organizational skills; detail-oriented; proficiency in Microsoft Office products; ability to communicate clearly and effectively through the use of the telephone, e‑mail, and direct contact with individuals; proficiency in the use of 10 key adding machines by touch with a high degree of speed and accuracy.

Physical Qualifications

• Physical ability and eye-hand coordination necessary to use a computer terminal, calculator, copier, telephone, and other office equipment; overtime may be required during the fiscal year-end process.

Benefits

• health, life, dental, and vision insurance
• flexible spending accounts
• retirement options
• various leave options
• paid holidays
• wellness benefits
• tuition exemption for qualified positions
• training and development opportunities
• employee discounts
• and more!

Background Check - An offer of employment is contingent on a satisfactory pre‑employment background check.

Essential Position (Y/N): LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment.

Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.

LSU includes institutions, facilities and programs in each of Louisiana’s 64 parishes, and its campuses stretch the length of the state from New Orleans to Shreveport. Each institution plays a vital role in preparing students to incorporate new knowledge and technologies into their daily lives. LSU researchers across Louisiana are working on developing a wide‑range of innovations to improve quality of life by studying issues such as disease management, advance medical treatments, obesity, coastal protection, hurricane preparedness, energy, natural resource management and agriculture, among others.

Louisiana’s Flagship University is a land-, sea- and space‑grant institution with academic programs in all areas of science, engineering, humanities, arts and social sciences. The University comprises of nine institutions: Louisiana State University and Agricultural and Mechanical College (“LSU”), the premier flagship university for the state, which include the Paul M. Hebert Law Center and the School of Veterinary Medicine Louisiana State University at Alexandria Louisiana State University at Eunice Louisiana State University at Shreveport LSU Health Sciences Center – New Orleans LSU Health Science Center – Shreveport The Health Care Services Division Louisiana State University Agricultural Center Pennington Biomedical Research Center Any other college, university, school, institution, or program now or hereafter under the supervision and management of the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College In implementing its mission, LSU is committed to: Offering a broad array of undergraduate degree programs and extensive graduate research opportunities designed to attract and educate highly qualified undergraduate and graduate students; Employing faculty who are excellent teacher‑scholars, nationally competitive in research and creative activities, and who contribute to a world‑class knowledge base that is transferable to educational, professional, cultural, and economic enterprises; and Using its extensive resources to solve economic, environmental, and social challenges.