Grants & Contract Analyst

Johns Hopkins University; Baltimore (MD); Remote; USD 53,000 - 95,000; Full time

Job summary

A leading university is seeking a Grants & Contracts Analyst to manage post-award responsibilities for various grants and contracts. This role includes proposal preparation, budget development, compliance oversight, and liaising with funding agencies. The ideal candidate will have a Bachelor's degree and budgeting experience, with a focus on ensuring the efficient functioning of sponsored funding.

Qualifications

• Two years of administrative/budgeting experience.
• Experience with grant management and compliance.

Responsibilities

• Manage all assigned grant submissions for timeliness and accuracy.
• Ensure compliance with sponsor guidelines and internal protocols.
• Review budgets and provide oversight to other employees.

Skills

Budgeting

Compliance

Proposal Preparation

Education

Bachelor's Degree

Job description

We are seeking a Grants & Contracts Analyst to provide dedicated professional level sponsored funds management with primarily post-award responsibilities with limited pre-award responsibilities. Responsibilities will include, but not be limited to proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. This position works independently on a variety of grants/contracts and clinical trials that range from simple to moderately complex. This role may assist with some aspects of non-sponsored funds, but the primary focus of this position is to ensure timely, effective and efficient functioning of sponsored funding. This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DOD, CFF. These grants, contracts and awards may involve detailed budgets, subawards and special instructions in RFA, career awards, training awards, multi-project grants, complex foundation grants, subawards from other institutions on their federal pass-through grants and pharmaceutical company sponsored clinical trials

Specific Duties & Responsibilities

• Partner with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
• Provide instruction, preparation assistance and support related to grant application procedures when pre-award duties are required.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
• Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices, approving shopping carts, CONCUR travel reimbursements, Greenphire cards, and paperwork finalization related to subcontract setup.
• Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts.

Minimum Qualifications

• Bachelor's Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800 - $94,400 Annually ($53,800 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8:30- 5pm
FLSA Status:Exempt
Location:Remote
Department name: SOM DOM Endocrinology
Personnel area: School of Medicine