Grants & Compliance Coordinator

Galveston County Human Resources; Galveston (TX); On-site; USD 52,000 - 66,000; Full time

Job summary

Galveston County seeks a Grant Coordinator I to provide essential administrative, financial, and operational support to optimize reimbursable grant funds. You will apply local, state, and federal regulations to assist grant programs, document interagency processes, and prepare timely reports.

Responsibilities include coordinating with departments, tracking deadlines, managing budgets, ensuring compliance, supporting procurement, and maintaining audit-ready files.

Qualifications

• Bachelor’s degree in one of the listed fields.
• Up to two years of professional or paraprofessional experience in public sector administration, contract monitoring, or budget tracking.
• Equivalency may be considered.

Responsibilities

• Coordinates with department personnel and senior staff to support compliance with applicable local, state, federal, and private grant regulations.
• Assist with research and identification of grant opportunities that align with the County’s strategic objectives.
• Supports fiscal year-end grant transitions and tracks recurring funding cycles, coordinating application intake and requisite documentation to ensure all annual submission deadlines are rigorously met.
• May include management of external vendors and contractors.
• Manage a condensed grant award portfolio, including tracking deadlines, budgets, and compliance requirements.
• Ensure adherence to funding guidelines, reporting timelines, and performance metrics.
• Assists in facilitating procurement and competitive bidding processes utilizing county templates, organizing federal wage determinations, and learning to draft independent cost estimates.
• Monitors and reconciles assigned grant portfolio.
• Assists corresponding departments in the preparation of reports that are required by state and/or federal grants. Compiles analytical data, cross-references program metrics, and submit routine monthly, quarterly, and annual performance reports for administrative review and submission.
• Establishes and maintains comprehensive project files, audit-ready records, closeout documentation, and long-term retention archives.
• Ensure all grant activities within assigned portfolio comply with local, state, federal, and organizational regulations.
• Manage allocated grant budgets and coordinate all financial transactions with corresponding department.
• Monitor expenditures and invoice completeness to ensure alignment with grant terms. Collect proof of all transactions and all backup documentation.
• Administers routine labor standards and civil rights compliance monitoring, including tracking certified payrolls for Davis-Bacon adherence.
• Prepare and draft administrative memorandums to present grant related information to the commissioner's court.
• Performs other related work as assigned.

Skills

Public sector administration

Contract monitoring

Program support

Budget tracking

Education

Bachelor's degree in Public Administration, Business Administration, Social Work, Urban Planning, Finance, or related field

Job description

Galveston County seeks a Grant Coordinator I to provide essential administrative, financial, and operational support to optimize reimbursable grant funds. You will apply local, state, and federal regulations to assist grant programs, document interagency processes, and prepare timely reports.

Responsibilities include coordinating with departments, tracking deadlines, managing budgets, ensuring compliance, supporting procurement, and maintaining audit-ready files.