Grants & Community Partnerships Manager

Stony Brook University; Stony Brook (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Generous leave

Health insurance

State pension plan

Job summary

Stony Brook Medicine is seeking a Grants Manager to support the Director of Strategic Engagement in administering sponsored funding and community-based grant initiatives. You will manage grants from proposal development through award management and reporting, coordinating with faculty, finance, and external partners to ensure compliance and impact.

The role emphasizes collaboration across departments and requires strong organizational, analytical, and communication skills to drive funding

Qualifications

• Bachelor’s degree in public health, health administration, research administration, business administration, or a related field.
• 3–5 years of experience in grants management, research administration, or sponsored programs.
• Experience supporting grant proposal preparation and post-award administration.
• Knowledge of federal, NYS/NYSDOH, and foundation funding mechanisms.
• Strong organizational, project management, and analytical skills.
• Excellent written and verbal communication skills.

Responsibilities

• Assist the Director of Strategic Engagement in overseeing pre-award and post-award grant activities across departments.
• Assist in the development, review, and submission of grant proposals to federal, state, foundation, and industry sponsors.
• Ensure grant applications comply with sponsor guidelines, institutional policies, and regulatory requirements.
• Monitor grant timelines, deliverables, and reporting deadlines.
• Support preparation of progress reports, renewal applications, and closeout documentation.
• Maintain grant records and tracking systems for proposals, awards, and reporting requirements.
• Collaborate with finance and compliance teams to monitor budgets, expenditures, and financial reporting.
• Provide operational support to the Director of Strategic Engagement, including reports, presentations, and funding trend analyses.
• Assist in developing policies, workflows, and best practices for grants management across the institution.
• Coordinate internal communications related to funding opportunities, deadlines, and grant policies.
• Support institutional initiatives to increase grant funding and success rates.
• Assist in coordinating community-engaged grant initiatives and partnerships with local organizations, public health agencies, and nonprofit groups.
• Support outreach activities that connect academic research with community health needs.
• Organize community meetings, stakeholder engagement sessions, and outreach events related to grant-funded programs.
• Contribute to reports and communications highlighting the impact of community-based research and programs.
• Serve as a resource to faculty and staff on grant preparation processes and sponsor requirements.
• Provide guidance and training to faculty and administrative staff on grants management procedures.
• Facilitate communication between grant leads, institutional offices, and external funding agencies.

Skills

Grant lifecycle management

Regulatory compliance

Stakeholder engagement

Project management

Education

Bachelor’s degree in public health, health administration, research administration, business administration, or related field

Master’s degree in public health or health administration (preferred)

Job description

Stony Brook Medicine is seeking a Grants Manager to support the Director of Strategic Engagement in administering sponsored funding and community-based grant initiatives. You will manage grants from proposal development through award management and reporting, coordinating with faculty, finance, and external partners to ensure compliance and impact.

The role emphasizes collaboration across departments and requires strong organizational, analytical, and communication skills to drive funding