Grants Associate (Research Administration & Sponsored Projects) - #Staff

Johns Hopkins University; Baltimore (MD); On-site; USD 64,000 - 113,000; Full time

Job summary

Johns Hopkins University is seeking a Grants Associate to manage a portfolio of grant activities within the Research Administration office. You will oversee proposals from submission through closeout and ensure compliance with sponsor guidelines and institutional policies.

The role requires strong communication with faculty and staff, expertise in pre-award software and grant systems, and a commitment to excellent customer service and process improvement. Remote work options are available.

Qualifications

• Bachelor's Degree required.
• Minimum three years of related experience.
• Additional education or experience may substitute per policy.

Responsibilities

• Manage the grants process from proposal submission through closeout for assigned departments.
• Review proposals for completeness and compliance with sponsor guidelines.
• Write exception letters when needed and manage Just-In-Time requests.
• Interpret grant guidelines and apply them to applications and awards.
• Advise faculty and staff on grant preparation and compliance issues.
• Assist in training sessions for department users on pre-award software.
• Provide excellent customer service and contribute to process improvement.

Skills

Customer Service

Grant Regulations

Oral & Written Communications

Policy Review

Research Admin Training

Research Admin Systems

Sponsored Policy Interpretation

Education

Bachelor's Degree

Tools

Grants.gov

eRA Commons

Assists

Workspace

Research.gov

Job description

We are seeking a Grants Associate who will manage a portfolio of grant activities under the purview of their assigned research administration department. This role will provide the final institutional review and submission of proposals and award acceptance, ensuring responsiveness to sponsor guidelines and compliance with institutional policies.

Specific Duties & Responsibilities

• Manage the grants process from proposal submission through closeout for assigned departments/divisions.

• Review proposals for completeness and compliance.

• Write exception letters when needed.

• Approve and submit grant applications and Just-In-Time requests.

• Interpret grant guidelines and apply them to specific applications, awards and issues.

• Communicate with faculty and staff to provide instruction, assistance and advice on grant preparation and administration and to request corrections and resolve discrepancies.

• Review all prior approval requests and administrative updates such as no-cost extension requests, and JIT documentation.

• Serve as a resource to field questions from faculty and department research staff on sponsored projects issues.

• Interpret, communicate and provide detailed advice to faculty and staff regarding proposals, interpretation of rules, regulations and compliance issues, and assist in applying them to specific applications, awards, and issues.

• Know and understand sponsor and university policies. Take active role in trouble shooting and training departmental users of pre-award software and grant-related electronic submission sites such as grants.gov, eRA Commons, Assist, Workspace, Research.gov, and others.

• Assist in specialized training courses for departments as needed.

• Provide excellent customer service and contribute to process improvement.

• Cross train in a variety of functional areas for the purpose of job enrichment and expanding knowledge of research administration.

• Other duties as assigned.

Minimum Qualifications

• Bachelor's Degree.

• Three years of related experience.

• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Experience in research administration at a university, non-profit, state or federal agency or comparable environment.

• Understanding of research compliance regulations.

• Experience working with federal agency terms and conditions.

• Experience working with federal and university grant systems.

Technical Skills & Expected Level of Proficiency

• Customer Service - Intermediate

• Grant Regulations - Intermediate

• Oral and written communications - Intermediate

• Policy Review - Intermediate

• Research Administration Training - Intermediate

• Research Administration Systems - Intermediate

• Sponsored Policy Interpretation and Application - Intermediate

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Grants Associate

Role/Level/Range: ATP/04/PD

Starting Salary Range: $64,470 - $112,850 Annually (Commensurate w/exp.)

Employee group: Full Time

Schedule: 5 Day 37.5 Hours/Week

FLSA Status: Exempt

Location: Remote

Department name: Research Administration Ofc of

Personnel area: University Administration

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.