Grants & AR Accountant I (Nonprofit)

Philadelphia-Corporation-For-Aging; Philadelphia (Philadelphia County); On-site; USD 66,000 - 78,000; Full time

Benefits offered by this job

Medical coverage

Vision and dental coverage

Flexible spending plan

EAP and life insurance

Disability insurance

Pre-tax commuting and parking benefits

403(b) retirement plan

Job summary

Philadelphia Corporation for Aging is seeking an Accountant I to support fiscal operations, including general accounting, accounts receivable billing, reconciliations, and grant reporting. This blend of accounting and A/R requires accuracy, documentation, and professional communication with PCA staff, service coordinators, consumers, auditors, and funding sources.

The role emphasizes month-end processes, revenue reconciliations, and collaboration with Fiscal leadership to ensure accurate

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a related field; equivalent relevant experience may be considered.
• Minimum of two years of accounting, accounts receivable, billing, collections, or related fiscal experience.
• Working knowledge of GAAP, reconciliations, accounting records, and basic financial reporting concepts.
• Strong Microsoft Excel skills and working knowledge of Microsoft Office applications.

Responsibilities

• Prepare month-end journal entries, cash receipts entries, supporting workpapers, and related analysis.
• Prepare monthly and quarterly balance sheet reconciliations and resolve reconciling items.
• Prepare reconciliations of revenue and expenses for assigned programs, grants, and funding sources.
• Prepare budget-to-actual variance analysis and ad-hoc schedules for Fiscal leadership, directors, and program managers.
• Assist with invoices, financial reports, and required submissions to the Pennsylvania Department of Aging and other funding sources.
• Assist with annual budget preparation, budget revisions, grant proposal schedules, audit schedules, and supplemental financial statement schedules as assigned.
• Maintain organized documentation supporting accounting entries, reconciliations, invoices, and audit requests.
• Manage assigned accounts receivable billing and collection activities, including Options cost share billing and follow-up.
• Prepare, review, and issue recurring invoices on a timely basis for Options consumers and other assigned receivable categories.
• Review cost share or receivable information to help ensure accurate billing and resolve questions or discrepancies.
• Prepare and send collection notices according to established schedules and PCA procedures.
• Communicate with consumers, service coordinators, program staff, and other parties regarding billing questions, balances, payment status, and documentation needs.
• Document collection contacts and billing activity in the appropriate system or recordkeeping tool.
• Research and resolve accounts receivable discrepancies, unapplied payments, and other reconciling items.
• Support deposit-related processes, including remote deposit capture and credit card payment processing, as assigned.
• Identify opportunities to improve accuracy, timeliness, documentation, customer service, and internal controls.
• Perform other related duties as assigned.

Skills

GAAP knowledge

Excel proficiency

Accounts receivable

Billing

Financial reporting

Education

Bachelor’s degree in Accounting, Finance, Business

Tools

Sage Intacct

Ramp

Job description

Philadelphia Corporation for Aging is seeking an Accountant I to support fiscal operations, including general accounting, accounts receivable billing, reconciliations, and grant reporting. This blend of accounting and A/R requires accuracy, documentation, and professional communication with PCA staff, service coordinators, consumers, auditors, and funding sources.

The role emphasizes month-end processes, revenue reconciliations, and collaboration with Fiscal leadership to ensure accurate