Grants and Internship Program Support

Axiom Consultants; Rockville (MD); On-site; USD 70,000 - 100,000; Full time

Job summary

Axiom Consultants, Inc. is seeking an experienced Grants and Internship Program Support Specialist to assist the NOAA Office of Ocean Exploration with technical, administrative, and financial services for grant and internship programs.

The role includes lifecycle management, documentation, and coordinating meetings and reviews, with attention to confidentiality and regulatory compliance. Requires strong communication and problem-solving skills, and a collaborative team approach.

Qualifications

• U.S. Citizen.
• Pass background screening prior to employment.
• Bachelor's degree in a relevant area or equivalent education/experience.
• 2–4+ years of experience.

Responsibilities

• Provide full lifecycle management for grant and internship programs, including SOPs, announcements, reviewer management, and panel logistics.
• Prepare, organize, and maintain grant/award files and monitor phases through closeout.
• Develop and maintain tracking databases; coordinate data exchange with national/international organizations; schedule calls/meetings; prepare meeting materials.
• Provide daily accounting and bookkeeping services; monitor budget execution in government systems; identify budget issues and support negotiations.

Skills

Clear communication

Problem solving

Team player

Education

Bachelor's degree or equivalent

Tools

FMDS

BAS

EBS

Job description

This is a future/ general interest posting.

Axiom Consultants, Inc, is seeking an experienced Grants and Internship Program Support Specialist to provide support to the NOAA Office of Ocean Exploration (OER). The Specialist will provide technical, administrative, and financial services for the management of OER grant and internship programs.

Responsibilities Include

• Program Lifecycle and Competition Management: Providing full lifecycle services and documentation packages for grant and internship programs, to include drafting task-related SOPs, distributing announcements, assigning pre-proposal identification numbers, processing proposals/letters of intent, and managing reviewer databases. Services include managing grant review panels, providing IT logistics for remote and on-site meetings (e.g., webinars, conference calls), and identifying non-conformities in submissions for Government review. The contractor shall maintain confidential reviewer information and ensure panelists are aware of regulations pertaining to confidential information and panel participation.
• Award and Documentation Management: Preparing, organizing, and maintaining official grant and award files with all required documentation for submission to NOAA Grant Office. The contractor shall monitor all grant award phases through closeout, verify documentation completeness against checklists, and manage requests for modifications including revisions, continuations, renewals, and no-cost extensions.
• Communications, Scheduling, and Tracking: Developing and maintaining tracking databases for all grant and program actions processed. The contractor shall transmit and receive data from national and international organizations and coordinate with sponsored program offices to resolve documentation issues. Responsibilities include scheduling and coordinating conference calls, webinars, and meetings; requesting non-disclosure and travel paperwork; and preparing meeting minutes, briefing materials, graphics, and research content for program reports and website updates (e.g., "hot items").
• Grants Financial and Review Services: Providing daily accounting and bookkeeping services, to include daily reconciliation of budget execution data in Government financial, grant, and contracting systems (e.g., FMDS, BAS, EBS). Technical services include identifying budget disconnects (e.g., SF-424A inconsistencies), consolidating reviewer scores, and highlighting budget issues for Government use during negotiations.

Minimum Requirements

• U.S. Citizen
• Be able to pass background screening prior to employment.
• Bachelor's degree in a relevant area or equivalent years of education and experience.
• 2-4+ years of experience.
• Must have strong oral and written communication, problem-solving skills, and be a team player.

Axiom offers competitive compensation packages including comprehensive medical/dental/life insurance and matching 401(k) contribution.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)