Grants and Financial Coordinator

Circuitattorney; St. Louis (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

A municipal office in St. Louis is hiring a Grants and Financial Coordinator to manage grant funding initiatives, develop and submit proposals, and ensure compliance with financial regulations. Candidates should have a bachelor's degree in a relevant field and strong communication skills. Proficiency in Microsoft Suite and QuickBooks is essential. The role involves overseeing staff compliance, tracking financial documentation, and fostering community partnerships.

Qualifications

• Bachelor's degree in a relevant field.
• Effective communication and teamwork skills.
• Proficiency in Microsoft Suite and QuickBooks.

Responsibilities

• Manage grant funding initiatives related to Victim Services.
• Identify funding opportunities and submit proposal materials.
• Oversee compliance with state and federal funding restrictions.
• Track timesheets and professional development.
• Compile financial reports for grant reimbursements.

Skills

Effective communication skills

Teamwork ability

Microsoft Suite proficiency

QuickBooks proficiency

Familiarity with WebGrants

Education

Bachelor's degree in business, finance, public administration, or nonprofit management

Job description

Job Opening | Grants and Financial Coordinator

Grants and Financial Coordinator

The St. Louis Circuit Attorney’s Office is accepting applications for the position of Grants and Financial Coordinator.

This position is assigned to assist the Victim Services Unit with its grants and financial management.

Qualifications

• A bachelor's degree in business, finance, public administration, nonprofit management, or a similar field.
• Must possess effective communication skills and the ability to work as part of a team.
• Must be proficient in Microsoft Suite, QuickBooks, and have some familiarity with WebGrants

Duties

Duties include but are not limited to:

• Manage all grant funding initiatives related to Victim Services.
• Identify funding opportunities and develop and submit all proposal materials in a timely manner.
• Oversee that grant-funded staff are in compliance with state and federal funding restrictions.
• Collect and review biweekly timesheets and track professional development.
• Orient all grant-funded staff on grant requirements, documentation processes, allowable activities, etc.
• Send out recurring email reminders to all staff of timesheet deadlines.
• Compile all timesheets, paystubs, fringe reports, receipts, and check requests in order to submit monthly claims and expenditure reports for each grant (VAWA, SSVF, DVSS, and VOCA).
• Submit necessary documentation and reports to the City of St. Louis Comptroller’s Office in order to receive reimbursement.
• Develop and maintain a shared Grants Calendar via Outlook that includes important proposal deadlines, billing deadlines, and reporting deadlines, dates of compliance webinars, and any other relevant grant dates.
• Oversee all grant-funded programs, evaluations, and contracted staff.
• Approve any expenditures on behalf of Victim Services’ Benefits Account, including but not limited to parking validations, meal vouchers, bus tickets, general supplies/operations, emergency financial assistance, and relocation, while adhering to all grant restrictions.
• Construct and develop all grant budgets, ensuring monthly invoices are aligned with targeted expenditures.
• Serve as the project point of contact for all grants when collaborating with program specialists.
• Compile all statistical data for monthly, quarterly, and annual reports in accordance with grant requirements.
• Develop and monitor evaluation tools & outcomes for Victim Services’ programs.
• Identify and encourage professional development opportunities for grant-funded staff.
• Attend any applicable compliance webinars and Notice of Funding Workshops on behalf of Victim Services.
• Maintain and foster partnerships with community organizations through Memorandums of Understanding, Letters of Collaboration, informal agreements, etc.