Grants and Contracts Administrator

Plymouth Housing Group; Seattle (WA); Hybrid; USD 88,000 - 99,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off (PTO)

403(b)

Employee Assistance Program

Subsidized ORCA pass

Job summary

Plymouth Housing seeks a Grants and Contracts Administrator to manage a diverse portfolio of government grants totaling about $30M annually. The role ensures compliance, financial integrity, and effective coordination across departments to support Plymouth’s mission to end homelessness.

You will partner with Finance, Program teams, and the Quality, Innovation and Health Team to manage grant lifecycles from application through reporting, while strengthening systems, processes, and organizational

Qualifications

• Minimum of 5 years of experience in nonprofit, public sector, or social services environments.
• Minimum of 4 years of experience in grant management, including compliance and reporting.
• Experience with government grants strongly preferred; grant writing experience is a plus.
• Familiarity with Permanent Supportive Housing or similar programs preferred.
• Bachelor’s degree in Accounting, Public Administration, or related field, or an equivalent combination of education and relevant experience.

Responsibilities

• Lead grant application and renewal processes, coordinating across departments to ensure accuracy, compliance, and alignment with organizational goals.
• Manage and oversee a large portfolio of government grants, ensuring adherence to all regulatory and contractual requirements.
• Develop and maintain grant agreements and memorandums of understanding in partnership with program staff.
• Coordinate audits and monitoring visits, including preparing documentation, responding to inquiries, and developing corrective action plans.
• Conduct subrecipient monitoring and compliance reviews to ensure appropriate use of funds.
• Oversee grant reporting, including narrative development, data accuracy, and timely submission of required documentation.
• Create and maintain grant tracking systems and records in platforms such as Prophix, Agiloft, and Zoom Grants.
• Review and approve grant invoices to ensure compliance, allowability, and alignment with available funding.
• Track grant expenditures and support financial monitoring and analysis.
• Provide oversight and support to the Grants Specialist, ensuring effective performance in data collection, compliance, and reporting.
• Collaborate across departments to meet grant requirements and support program success.
• Assist in developing and implementing grant management policies, procedures, and staff training.
• Serve as backup for key grants and finance functions to ensure continuity of operations.

Skills

Grant management

Organizational skills

Communication

Data analysis

Cross-functional collaboration

Time management

Attention to detail

Education

Bachelor’s degree in Accounting or Public Administration

Tools

Agiloft

Zoom Grants

Microsoft Office

Prophix

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Grants and Contracts Administrator

Finance Seattle, WA, US

3 days ago Requisition ID: 2022

Salary Range: $88,462.00 To $98,779.00 Annually

SALARY

$88,462 - $98,779

New hires may earn a salary ranging from the minimum to the midpoint of the pay scale, with education and experience taken into consideration.

BENEFITS

We offer a comprehensive benefits package for Full-Time employees, including Medical, Dental, Vision, PTO, and 403(b) options. Additionally, employees have access to supplementary benefits such as the Employee Assistance Program, a subsidized ORCA pass, and more. This is a full-time position with benefits .

LOCATION

Seattle, WA (Hybrid)

JOIN OUR MISSION TO END HOMELESSNESS

Plymouth Housing is a nonprofit organization that develops and operates permanent supportive housing for single adults who have experienced chronic homelessness. With apartment buildings throughout King County, we believe everyone deserves a safe home and the opportunity to thrive. That’s why we provide long-term housing paired with on‑site services that promote stability, health, and community. Our culture is rooted in dignity, respect, and shared responsibility: We practice hospitality, communicate with care, and collaborate across differences. We value lived experience, cultural responsiveness, and approaches grounded in harm reduction, trauma‑informed practice, and resident choice. We look for people who are committed to safety, learning, and continuous improvement — and who bring steady, values‑aligned service in moments that are complex or high‑stress.

ABOUT THIS ROLE

The Grants and Contracts Administrator at Plymouth Housing plays a key role in managing a diverse portfolio of government grants totaling approximately $30M annually. This position ensures compliance, financial integrity, and effective coordination across departments to support Plymouth’s mission to end homelessness. The role partners closely with Finance, Program teams, and the Quality, Innovation and Health Team to manage grant lifecycles from application through reporting, while strengthening systems, processes, and organizational capacity.

PRIMARY RESPONSIBILITIES

• Lead grant application and renewal processes, coordinating across departments to ensure accuracy, compliance, and alignment with organizational goals.
• Manage and oversee a large portfolio of government grants, ensuring adherence to all regulatory and contractual requirements.
• Develop and maintain grant agreements and memorandums of understanding in partnership with program staff.
• Coordinate audits and monitoring visits, including preparing documentation, responding to inquiries, and developing corrective action plans.
• Conduct subrecipient monitoring and compliance reviews to ensure appropriate use of funds.
• Oversee grant reporting, including narrative development, data accuracy, and timely submission of required documentation.
• Create and maintain grant tracking systems and records in platforms such as Prophix, Agiloft, and Zoom Grants.
• Review and approve grant invoices to ensure compliance, allowability, and alignment with available funding.
• Track grant expenditures and support financial monitoring and analysis.
• Provide oversight and support to the Grants Specialist, ensuring effective performance in data collection, compliance, and reporting.
• Collaborate across departments to meet grant requirements and support program success.
• Assist in developing and implementing grant management policies, procedures, and staff training.
• Serve as backup for key grants and finance functions to ensure continuity of operations.

KNOWLEDGE, SKILLS, AND ATTRIBUTES WE NEED FROM YOU

• Builds trust and works respectfully with people from many backgrounds and lived experiences, contributing to safe, welcoming housing communities where residents experience dignity, choice, and belonging.
• Uses self‑awareness and humility to communicate effectively across differences, adapt approach, and treat people with fairness and respect.
• Strong organizational and project management skills, with the ability to manage multiple grants, deadlines, and competing priorities.
• Excellent written and verbal communication skills, including the ability to translate complex financial and regulatory information.
• Strong analytical skills with a high level of attention to detail and accuracy.
• Ability to build and maintain effective working relationships with internal teams and external partners.
• Proficiency in Microsoft Office Suite and experience with grant management systems such as Agiloft, Zoom Grants, or similar platforms.
• Ability to adapt to changing priorities and navigate complex compliance environments.

QUALIFICATIONS

• Minimum of 5 years of experience in nonprofit, public sector, or social services environments.
• Minimum of 4 years of experience in grant management, including compliance and reporting.
• Experience with government grants strongly preferred; grant writing experience is a plus.
• Familiarity with Permanent Supportive Housing or similar programs preferred.
• Bachelor’s degree in Accounting, Public Administration, or a related field, or an equivalent combination of education and relevant experience.

Join us and be a catalyst for positive change!

Plymouth Housing is an equal opportunity employer. We recruit, hire, train, and promote employees based on merit and business needs, and without regard to race, color, creed, religion, national origin, ancestry, citizenship or immigration status, sex (including pregnancy, gender identity, and sexual orientation), age, marital status, physical, sensory, or mental disability, honorably discharged veteran or military status, or any other status protected by applicable federal, state, and local law.