Grants & Sponsored Projects Specialist - PT

Southeast Community College; Oklahoma; On-site; USD 24,000 - 26,000; Part time

Benefits offered by this job

Retirement plan with TIAA

Supplemental benefits enrollment

Job summary

Southeast Community College in Oklahoma is looking for a part-time Grants & Sponsored Projects Specialist. The successful candidate will provide technical support in grant management and assist with research and writing tasks. This role requires strong organizational skills and the ability to work collaboratively in a fast-paced environment.

The ideal applicant will have an Associate's Degree or equivalent experience and will be skilled in writing proposals and reports, with proficiency in MS Word and Excel. Competitive pay at $24.79 per hour.

Qualifications

• Knowledge in organizing and providing support in writing proposals and contracts.
• Ability to maintain positive service for all office interactions.
• Competence with common computer programs.

Responsibilities

• Support grants management and assist with audit preparations.
• Assist in writing and editing grant proposals.
• Maintain accurate records and facilitate compliance.

Skills

Proposals and contracts support

Report writing and preparation

Budget monitoring

MS Word proficiency

MS Excel proficiency

Research and data collection

Effective communication

Education

Associate’s Degree or two years of post-secondary education

Bachelor’s Degree in English, Communications, or Business (desired)

Tools

MS Word

MS Excel

Job description

Position Summary

Under the general direction and supervision of the Director of Grants & Sponsored Projects, the Grants & Sponsored Projects Specialist will provide (1) technical support to the Grants & Sponsored Projects Department in the areas of grants management, research, and writing; and (2) technical assistance to project directors of grants awarded to Southeast Community College to ensure accounting and record‑keeping systems that comply with the terms and applicable regulations of the granting agency and with the policies and procedures of the College. This is a part‑time regular position.

Essential Functions

• Grants Management
  • Communicate with project coordinators;
  • Requesting and setting up cost centers for new grants;
  • Use online tools to assist with grant tracking and closeout processes;
  • Be familiar with all applicable grant compliance guidelines and regulations;
  • Coordinate survey projects;
  • Maintain the central file of grant records;
  • Collect and maintain required forms; keep active grants information updated;
  • Assist with preparation for audits and monitoring visits;
  • File resource materials.
• Research and Writing
  • Assist with basic research and data collection for grant projects;
  • Assist with writing and editing grants;
  • Assist with report processes;
  • Complete specific assignments related to grants, for example, updating a previous application with recent data, developing forms, writing and editing reports, etc.
• Promote a Culture of Belonging Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College’s policies and programming related to access, fair employment, and equal opportunities for all.
• May be required to perform associated duties, functions, or assignments in other divisions/programs/areas as required.
• Perform other College functions and duties as assigned.
• Must be able to work varied days, hours, shifts, locations, and campuses as required.

Knowledge, Skills and Abilities

• Knowledge and experience in organizing and providing support in writing proposals and contracts.
• Knowledge and experience in preparing reports, proposals, and contracts.
• Ability to maintain friendly, reliable, positive service for all who interact with the office while observing applicable laws, regulations, requirements, and policies;
• Competence with common computer programs, such as MS Word, MS Excel, and other related software.
• Ability to complete research assignments.
• Ability to understand and accurately monitor budgets.
• Ability to present information clearly and thoroughly, both orally and in written form.
• Ability to manage multiple assignments and deadlines.
• Knowledge of proper grammar, editing rules, and standards.
• Ability to work hours beyond the regular workweek, including possible evenings and/or weekends.
• Knowledge of and experience in operating a phone system with Voice Mail, a personal computer, and e‑mail.
• Ability to perform keyboarding, telephone, and transport supply items.
• Ability to perform repetitive motions such as movement of wrists, hands, and fingers.
• Perform physical tasks such as opening, pulling, pushing, reaching, carrying, lifting, collating, dialing, filing, and inserting.
• Knowledge of research, data collection, reporting, and record‑keeping procedures.
• Ability to develop, compose, and edit written proposals, applications, correspondence, reports, and summaries with a high degree of accuracy and attention to detail.
• Ability to communicate effectively in writing, in person, and on the phone.
• Ability to use basic computer skills.
• Ability to lift and carry up to fifty (50) pounds for short distances and move tables, chairs, and media equipment when necessary.
• The individual must possess the skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Minimum Qualifications

• Associate’s Degree OR Two (2) years of post‑secondary education.
• Two (2) years of professional‑level work experience in grant writing, proposal development, or a directly related field.

Desired Qualifications

• Bachelor’s Degree in English, Communications, Business, or other related field.
• Successful work‑related experience in grant proposal development and grant awards.

Salary and Benefits

Salary: $24.79 per hour.

Part‑time regular employees are eligible to participate in the TIAA retirement plan through a Roth, SRA, or 457(B) account, with no match provided by the College. Additionally, part‑time regular employees may enroll in supplemental benefits and the group vision plan through employee‑paid premiums.