Grants Analyst

State of Indiana; Indianapolis (IN); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Medical plans

Wellness Rewards

HSA

457(b) plan

Pension plans

Paid leave

Paid holidays

Education reimbursement

LinkedIn Learning

Free parking

Life insurance

Job summary

The Grants Analyst at IDEM plays a critical role in ensuring accurate and compliant fiscal administration of the state and federal grants portfolio. The position covers the full grant life cycle from application support to closeout, serving as a financial liaison between program staff and finance leadership.

It requires deep knowledge of budgeting, GAAP, and automated financial systems, with leadership in improving budget processes and ensuring proper reporting and reconciliations.

Qualifications

• Broad knowledge of finance, accounting, budgeting, and cost control principles, including GAAP.
• Extensive knowledge of state and federal social service program accounting, budgeting, and applicable laws, policies and procedures.
• Advanced computer skills in Excel, Access, Encompass and Hyperion.
• Ability to analyze financial data and prepare financial reports, statements, and projections.
• Ability to establish and maintain effective working relationships with all levels of management.
• Ability to take initiative and exercise leadership in recommending budgetary and performance improvements.

Responsibilities

• Analyze and research activities related to state and federal funding and reconcile transactions in the Agency's accounting system and Book of Record.
• Monitor and analyze personnel costs through statistical methods.
• Prepare and manage annual and biennial budgets.
• Recommend changes to operating programs and budget policies to improve efficiency.
• Prepare and process requests for Federal Reimbursements (draws) per guidelines.
• Coordinate training for program and finance managers to develop budgets.
• Respond to non-routine policy interpretation requests.
• Manage Encompass module for contracts and purchases, ensuring spending plans are maintained.
• Liaise with OMB, SBA, and other funding agencies.
• This role may be supervisory based on agency needs.

Skills

Finance knowledge

Budgeting

GAAP knowledge

Analytical skills

Confidentiality

Tools

Excel

Access

Encompass

Hyperion

PeopleSoft Financials

Job description

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

Indiana Department of Environmental Management (IDEM):
Our mission is to implement federal and state regulations to protect human health and the environment while allowing the environmentally sound operations of industrial, agricultural, commercial, and governmental activities vital to a prosperous economy. We issue air, water, and solid and hazardous waste permits that restrict discharges to environmentally safe levels. Staff members inspect and monitor regulated entities; provide compliance and technical assistance; monitor and assess air, land, and water quality; use enforcement actions as necessary to ensure compliance; and respond to incidents involving spills to soil or waters of the state.

Role Overview:

The Grants Analyst ensures accurate, compliant, and efficient fiscal administration of IDEM's state and federal grants portfolio. The role supports all phases of the grant life cycle including application support, project setup, administration, reporting, financial reconciliation, billing, and closeout. Serve as the financial liaison between program staff, finance leadership, federal and state agencies. The position advances operational efficiency, protects grant funding, and strengthens agency-wide grant management practices.

The salary for this position traditionally starts at$59,800.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Analyze and research activities as they relate to state and federal funding within assigned divisions, ensuring that all regulations and guidelines pertaining to the expenditure/revenue transactions are applied to and reconciled in the Agency’s Accounting system to the State's Official Book of Record maintained by the Auditor of State and the Encompass Financials System.
• Monitor and analyze short and long-term personnel costs through various statistical and quantitative methods.
• Prepare and manage annual and biennial budgets.
• Formulate and recommend changes to current operating program, budget policies, work flowworkflow and practices to assist in guiding the Agency to the most efficient use of operating funds.
• Evaluate and complete division requests for transfer between operating accounts.
• Prepare and process Request for Federal Reimbursements (draws) for assigned grants according to federal and state guidelines and verifies accuracy of grant financials supporting the draw.
• Coordinate and provide training to agency program and finance managers to develop and monitor budget as needed.
• Answer non-routine requests for information on policy interpretation.
• Serve as Encompass module expert to manage Contract, Executive Document Summaries, and Purchases within Program area assigned, ensuring that budget spending plans are maintained within acceptable levels.
• Serve as liaison with OMB, SBA, and other various state funding agencies.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Broad knowledge of finance, accounting, budgeting, and cost control principles, including Generally Accepted Accounting Principles.
• Extensive knowledge of state and federal social service program accounting, budgeting, and applicable laws, policies and procedures.
• Broad knowledge and ability to use automated financial and accounting reporting system, PeopleSoft Financials.
• Extensive knowledge of the agency mission, programs, and administrative policies.
• Ability to analyze financial data and prepare financial reports, statements, and projections.
• Advanced computer skills in Excel, Access, Encompass and Hyperion.
• Excellent problem solving and analytical skills.
• Ability to conduct research, draw logical conclusions, prepare technical reports, and make recommendations.
• Ability to formulate sound recommendations and make appropriate decisions with consideration of potential impact on operations.
• Ability to establish and maintain effective working relationships with all levels of management.
• Ability to take initiative and exercise leadership in recommending overall budgetary and performance improvements to division decision makers.
• Ability to solve complex accounting and auditing problems.
• Ability to maintain confidentiality.

A degree is not required. However, at least 8 years of experience in accounting, auditing, financial analysis, or related experience, including a year of supervisory experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .