Grants Administrator, WF Institute for Regenerative Medicine

The Regional Municipality of Durham; Winston-Salem (NC); On-site; USD 60,000 - 85,000; Full time

Job summary

A leading medical school seeks a WFIRM grants administrator to coordinate administrative research activities for grant management. The role involves pre-award, project development, and post-award functions, ensuring compliance with institutional guidelines while supporting faculty in securing funding. Ideal candidates will have a Bachelor's degree with relevant experience and strong communication skills.

Qualifications

• 3-4 years' experience in grant preparation and/or management of grant budgets.
• Excellent oral and written communication skills.
• Ability to deal effectively with faculty and sponsors.

Responsibilities

• Coordinate a variety of administrative research activities related to grant management.
• Support faculty research by identifying funding opportunities.
• Facilitate grant submissions and assure compliance with sponsor requirements.

Skills

Interpersonal skills

Communication skills

Research-related experience

Financial experience

Education

Bachelor's degree in a related field

Master's degree preferred

Tools

PC experience with word processing

Spreadsheet software

Database software

Job description

JOB DESCRIPTION

FUNCTION OF JOB

Under administrative review, the WFIRM grants administrator will coordinate a variety of administrative research activities for assigned departments, including pre-award efforts, proposal submission, and post-award management to assure that research projects comply with institutional and sponsor requirements. Facilitate the acquisition of extramural funding for a large group of investigators in the preparation and submission of a high volume of proposals. Facilitate grant and/or contract submission by providing guidance to faculty within the Institute including preparation of applications, institutional requirements, and administrative processes. Develop resources within the Institute to assist investigators in the preparation and submission of proposals and administration of awards.

CHARACTERISTIC WORK

Pre-Award Activities

1. Support faculty research interests and expertise by identifying appropriate potential sponsors and programs, communicating funding opportunity information to faculty by tracking information via computerized and written sources.
2. Obtain and review guidelines for requests for proposals and requests for applications to recruit and assist faculty applications.
3. Assist in the coordination of site visits to/from study sponsors.
4. Function as liaison with study sponsors; coordinate sponsor updates of grant information.
5. Provide examples of various types of grant applications to investigators.

Project Development/Proposal Submission

1. Obtain and coordinate proposal components from various participants.
2. Create grant budgets from investigator outlines; prepare and assemble supporting documents to assist PI in writing of budget justification.
3. Coordinate the preparation of "boilerplate" materials (i.e., other support, resources and environment) for grant applications and maintain them online.
4. Monitor regulatory application compliance (e.g., ACUC, IRB) and internal routing forms are submitted in a timely fashion.
5. Provide technical advice regarding administrative and financial aspects of proposals, budget, budget justification, subcontracting, indirect cost rates, fringe benefit rates, etc., to investigators within the Institute.
6. Assure that sponsor requirements are met (i.e., proposal format, page limits, number of copies).
7. Enter proposal information into the institutional database and submit for institutional review and approval.
8. Create, coordinate and review subcontracts grant applications.
9. Perform post-submission follow-up with sponsor.

Post-Award Management

1. Log project actions into institutional database (i.e., awarded, not awarded, etc.)
2. Assist in the preparation of re-budgeting requests.
3. Arrange for and document the acquisition of equipment.
4. Assist in maintaining effort information; prepare and approve personnel actions related to project.
5. Work closely the financial coordinator in assisting faculty members prior to the end of a grant to verify funds are spent appropriately, or request for carryover of funds.
6. Assist in the development of grant and contract budgets.

Compliance Management

1. Coordinate the submission of ACUC, IRB, radiation safety, biosafety, and other regulatory protocols in conjunction with investigators.
2. Track status of protocols and grants submitted to the Office of Research and follow up as necessary.
3. Monitor and advise faculty on regulatory changes.
4. Assist Faculty in the development of Conflict of Interest management plans in conjunction with the Office of Research.
5. Perform other related duties incidental to the work described herein.

MINIMUM ACCEPTABLE QUALIFICATIONS

• Bachelor's degree in a related field with three-four years' experience with grant preparation and/or management of grant budgets. or equivalent experience. Master's preferred.
• Excellent interpersonal skills.
• Ability to deal effectively with the faculty, staff, and sponsors.
• Excellent oral and written communication skills.
• PC experience, including word processing, spreadsheet, and database software.
• Research-related experience
• Financial experience

About Us

Wake Forest University School of Medicine (WFUSM) is a U.S. News and World Report top 50 ranked medical school, integrated with a world-class health system, Atrium Health. WFUSM, the academic core of Atrium Health Enterprise, is a recognized leader in experiential medical education and groundbreaking research that includes Wake Forest Innovations, a commercialization enterprise focused on advancing health care through new medical technologies and biomedical discovery. WFUSM, has over $300M in annual, extramural funding that drives a cutting-edge Academic Learning Health System by integrating innovative research with excellent patient care across our enterprise.

Atrium Health Wake Forest Baptist is based in Winston-Salem, North Carolina and is part of Advocate Health, which is headquartered in Charlotte, North Carolina, and is the fifth-largest nonprofit health system in the United States, created from the combination of Atrium Health and Advocate Aurora Health. AHWFB is an 885-bed tertiary-care hospital in Winston-Salem - that includes Brenner Children's Hospital, five community hospitals, more than 300 primary and specialty care locations and more than 2,700 physicians. Our highly integrated academic and clinical environment is deeply committed to improving health, elevating hope, and advancing healing - for all.

It should be noted that while you are applying on the Wake Forest University School of Medicine Career Site, you will receive communications from the Atrium Health Recruitment Team. Please know that this is an expected process. Thanks in advance for your flexibility.

About the Team

Mission, Vision and Culture Commitments

Mission

To improve health, elevate hope and advance healing - for all.

Vision

To be the first and best choice for care.

Culture Commitments

We create a space where all Belong

We Work as One to make great things happen

We earn Trust in all we do

We Innovate to better the now and create the future

We drive for Excellence - always