Grants Administrator, Impact

Minnesota Council of Nonprofits; Minneapolis (MN); Hybrid; USD 34,000 - 41,000; Full time

Job summary

The Minneapolis Foundation is seeking a Grants Administrator, Impact to support the Community Impact team. This role manages administrative tasks, data integrity, and customer service for applicants and grantees using our online portal and grantmaking systems.

Key responsibilities include processing manual grant requests, due diligence, payments, and reporting to advance equity in our community. Hybrid work with collaborative cross-departmental engagement is expected.

Qualifications

• Associates degree with 2-3 years admin/customer service experience.
• At least one year in grants administration preferred.
• Experience with relational databases and/or BI software (CRM).
• Experience managing grantmaking systems (Salesforce or similar).
• Experience in a Foundation or nonprofit setting.

Responsibilities

• Enter physical grant requests into grantmaking systems.
• Perform due diligence on documentation for grants per IRS and Minnesota regulations.
• Coordinate grant payments and prepare grant agreements and related letters.
• Regularly update applicant and grantee contact information; maintain data integrity.
• Prepare data for communications and reporting for grant opportunities and meetings.

Skills

Microsoft Excel

CRM systems

Data management

Communication skills

Attention to detail

Customer service

Time management

Teamwork

Education

Associates degree + 2-3 years admin/customer service experience

Tools

Salesforce

CRM software

Excel

Job description

Position Description

Title: Grants Administrator, Impact

Hours: Full-Time

Department: Community Impact

Classification: Non-Exempt

Reports to: Director of Grants Administration & Operations, Impact

Created On: 9/1/2026

Pay Range: $25-$30 per hour

Location: Minneapolis/Hybrid

Organizational Overview:

The Minneapolis Foundation drives collective action to realize strong, vibrant communities. The Foundation cultivates generosity by taking action on the greatest civic, social, and economic needs—partnering with nonprofits, facilitating grantmaking, driving research and advocacy, and providing services to donors seeking to make a difference in their communities.

Our Approach to Talent & Culture:

We strive to employ a team -especially leaders- who are culturally competent and reflect the makeup of the communities we serve. Overall, we cultivate a culture that is aligned with our core values. Our goal of fostering a culture of collaboration, excellence, and respect while ensuring accountability among all members of our organization is reflected in our talent acquisition and management strategies.

Position Overview:

The Grants Administrator plays a pivotal role in providing administrative and technical support for Impact team grant programs and providing customer service to applicants and grantees as they access our online grants portal and application system. This role is responsible for meeting the needs of applicants and grantees and ensuring the Impact team has the information necessary to make thoughtful funding decisions and advance equity in our community. The Grants Administrator will work closely with the Impact team, including the Director of Grants Administration & Operations, to continuously streamline our application and reporting processes to save time for nonprofits and community groups.

Principal Duties and Responsibilities

50%

• Enter physical grant requests (those not submitted through the online process) in grantmaking systems.
• Perform due diligence review of documentation provided by potential grantee organizations, utilizing knowledge of IRS and Minnesota charitable registration regulations.
• Coordinate and execute the grant payment process and ensure appropriate documentation, including review of staff analysis, preparation of grant agreement and transmittal letters, and appropriate reporting and contingency requirements for all approved grants.
• Monitor, track, and upload additional documentation into the grantmaking system as necessary for all emails, physical grant requests, grant agreement letters, and correspondence relating to potential and approved grant organizations.
• Regularly update and maintain accurate applicant and grantee contact information and perform routine database cleanup to ensure data integrity.
• Assist in compiling data and/or research for grantee surveys.
• Prepare data for all approved communications for the email marketing system relating to grant opportunities, community information meetings, and other requests as assigned.

30%

• Provide technical support to potential and current grantees.
• Respond to inquiries from organizations regarding grant status.
• Provide direct customer service support such as fielding calls from organizations as directed.

10%

• Prepare application status reports for all grant rounds.
• If requested prepare monthly and quarterly reports including account balance reports, grant awards, and unsolicited requests, and other current grant requests, if requested.
• Prepare other ad hoc reports as requested.

10%

• Participate in cross-departmental work teams, including but not limited to the Impact Department and technology and operations-related teams.
• Assist in maintaining written procedures appropriate to each area of responsibility and recommend revisions as necessary.

Qualifications for Success

• Associates degree and a combination of 2-3 years of experience in administrative processes and customer service
• At least one year of previous experience in grants administration (preferred).
• Experience with relational databases and/or business intelligence software (CRM).
• Experience managing relational databases or grantmaking systems (Salesforce or other databases) and/or business intelligence/project management software.
• Experience working in a Foundation or nonprofit setting.

Skills

• Knowledge of MS Office Suite (including Excel, Word, and Outlook) and CRM systems.
• Internet research skills, including knowledge of the leading search engines and online charity databases.
• Demonstrates strong data management skills, including organizing, maintaining, tracking, and ensuring the accuracy of information and records.
• Ability to communicate effectively, both verbally and in writing, with various audiences.
• Strong attention to detail and ability to work with minimal supervision following accepted procedures/protocols.
• Ability to prioritize and complete work in a timely fashion with a high degree of accuracy while adapting to new or tight deadlines.
• Ability to develop and maintain positive interpersonal relationships both internally and externally.
• Demonstrated initiative and commitment to work as a team member.
• Dedication to delivering high-quality customer service.
• Advanced spreadsheet experience and mail merge function.
• Understanding of IRS regulations governing community foundations.
• Communicate effectively both verbally and in writing.
• Maintain accuracy in a fast-paced work environment.
• Use sound judgment and maintain confidences/confidentiality.
• Work at a computer for extended periods.
• Willingness to learn and demonstrate proficiency in Salesforce training.
• Follow standard procedures/protocols and work direction, prioritize work, and meet deadlines.
• Work successfully with a variety of individuals with a variety of work and communication styles, both internally and externally.

Supervision Responsibilities

None

Working Conditions

Most of the work in this position is performed in a general office setting and the successful candidate must be able to work at a PC for extended periods of time. We are a hybrid organization typically working 2 days a week in the office.

Encouragement Statement

At the Minneapolis Foundation, we believe that diverse experiences and perspectives are crucial to our success. We understand that not every candidate will meet every single qualification listed in the job description, and that is perfectly okay. We encourage you to apply if you’re excited about the opportunity and feel you can bring valuable skills and experiences to the role. We value potential and a willingness to learn just as much as formal qualifications. If you’re passionate about Non-Profits or this specific role and believe you can contribute to our team’s success, we want to hear from you. Don’t hesitate to apply and share how your unique background and abilities align with our needs. Join us in creating an inclusive and dynamic workplace where everyone’s talents are recognized and appreciated.

The Minneapolis Foundation is an Equal Opportunity Employer