Grants Administrator I - RACE

Jefferson Health Plans; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Tuition assistance

Retirement plans

Job summary

Jefferson Health Plans is seeking a Grants Administrator I to provide post-award research administration support for assigned departments, assisting Principal Investigators and departmental staff with routine financial, compliance, and administrative tasks.

You will maintain grant records, monitor basic financial activity, help track award progress, and prepare standard deliverables under supervision, developing foundational knowledge and relationships within the Office of Research

Qualifications

• Associate degree in General Studies, Business, Finance or Healthcare Administration.
• Bachelor’s degree preferred.

Responsibilities

• Assist with day-to-day administration of assigned grants and ensure sponsor requirements are met.
• Track basic award progress and support PI interactions.
• Enter and reconcile financial data and assist with payroll distribution.
• Facilitate communication between PIs, staff and ORA/SPAO.
• Prepare standard post-award deliverables and budget updates.
• Engage in required training and development to build foundation in research administration.

Skills

Grant administration

Compliance

Financial monitoring

Education

Associate degree in General Studies or Healthcare Administration

Bachelor’s degree

Job description

Number of Positions In Requisition

1

Job Details

The RACE Grants Administrator I provides support in post-award research administration for assigned departments, assisting Principal Investigators and departmental staff with routine financial, compliance, and administrative tasks. The position helps maintain accurate grant records, supports basic financial monitoring, and ensures timely completion of required documentation under close supervision. The Grants Administrator I works with straightforward research portfolios and gains foundational experience in grant administration processes while developing effective working relationships with faculty and the Office of Research Administration. The role offers opportunities for professional growth through training, mentorship, and exposure to standard research administration practices.

Job Description

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Assists with the day-to-day administration of assigned grants, supporting compliance with sponsor and institutional requirements, monitoring routine financial activity, and helping Principal Investigators (PIs) track basic award progress.
• Maintains accurate and organized accounting records by entering and updating financial information, assisting with payroll distribution checks, and helping reconcile accounts to the General Ledger under the direction of senior staff.
• Supports communication between PIs, departmental staff, and ORA/SPAO by responding to straightforward inquiries, routing questions to appropriate personnel, and helping resolve basic administrative issues related to expenditures and award management.
• Assists in the preparation of standard post-award deliverables—including progress report components, budget updates, and agency-required information—ensuring timely submission and accuracy.
• Participates in required training, professional development, and institutional initiatives to build foundational knowledge of research administration policies, procedures, and best practices, applying new skills to daily tasks as proficiency increases.

QUALIFICATIONS

Education - Required

• Associate’s Degree in General Studies, Business, Finance or Healthcare Administration

Education - Preferred

• Bachelor’s Degree

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

1015 Walnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow’s professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

• Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.
• Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.
• All colleagues, including those who work less than part-time(including per diemcolleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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