Grants Administrator I Fully Remote

Mass General Brigham; United States; Remote; USD 55,000 - 75,000; Full time

Job summary

The Brigham and Women’s Hospital, Inc. is seeking a Grants Administrator to partner with Principal Investigators and Department Administrators. The role manages grant proposals, awards, and financial transactions, ensuring compliance with sponsor guidance and institutional policies.

You will support budgets, justifications, and reporting while serving as the main Pre-Award and Post-Award liaison for departments and investigators, helping navigate complex grant processes and sponsor requirements.

Qualifications

• Associate’s degree in Financial Management or related field.

Responsibilities

• Process and prepare grant proposals, awards, and transactions with grant/contract records in compliance with sponsors.
• Assist with budgets, justifications, and materials for financial reporting.
• Review proposals for sponsor and organizational guidelines and ensure all sponsor requirements are met.
• Manage purchase orders and accounts receivable/payable and respond to accounting requests.
• Oversee an assigned portfolio of research departments as the primary Pre-Award/Post-Award resource for admins and PIs.
• Monitor expenditures to ensure budgetary compliance and advise on allowability of costs charged to grants.

Education

Associate’s Degree in Financial Management

Job description

Site: The Brigham and Women’s Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Works with Principal Investigators and Department Administrators to develop grant submissions, perform budget forecasting, monitor fund statements, resolve accounting issues, perform accounts payable/accounts receivable, process POs, and function as liaison to grantor agencies and subcontracting institutions. Provides guidance, resolves issues and helps navigate the research proposal and submission and application process.

Does this position require Patient Care?
No

Essential Functions

• Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
• Assists with budgets, justifications, and materials for financial reporting.
• Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
• Responsible for processing purchase orders, managing accounts receivable/accounts payable, and resolving accounting requests.
• Take ownership of managing an assigned portfolio of research departments and serve as the primary Pre-Award/Post-Award resource for department administrators and PIs.
• Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and gives advice on allowability of costs to be charged to grant.

Qualifications

Education Associate’s Degree Financial Management required or Associate