Grants Administrator, BWH Infectious Disease remote

massgeneralbrigham; Boston (MA); Remote; USD 60,000 - 93,000; Full time

Job summary

Mass General Brigham seeks a Grants Administrator for the Infectious Disease Division to support grant submissions, budgets, and financial reconciliations. You will coordinate pre- and post-award activities and serve as a liaison with grantors and departments.

The role emphasizes accuracy in financial data, compliance with sponsor guidelines, and timely reporting. Remote work is supported; the position is based at 55 Fruit Street in Boston with standard hours.

Qualifications

• Proficient in preparing and reviewing grant proposals, awards, and financial transactions.
• Experience with budgets, justifications, and financial reporting materials.

Responsibilities

• Process and manage research grant proposals, awards, and transactions.
• Assist with budgets, justifications, and financial reporting materials.
• Serve as primary Pre-Award/Post-Award resource for department admins and PIs.
• Monitor expenditures and ensure budgetary compliance; advise on allowable costs.

Skills

Grant administration

Budget forecasting

Financial reporting

Communication

Independent work

Problem solving

Education

Associate's Degree in Financial Management

Bachelor's Degree in Financial Management preferred

Tools

Spreadsheets

Databases

Accounting software

Job description

Site

The Brigham and Women's Hospital, Inc.

Mass General Brigham Overview

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Dept. of Medicine's Infectious Disease Division is looking for a Grants Administrator who will work with Principal Investigators and Department Administrators to develop grant submissions, perform budget forecasting, monitor fund statements, resolve accounting issues, perform accounts payable/accounts receivable, process POs, and function as liaison to grantor agencies and subcontracting institutions. Provides guidance, resolves issues and helps navigate the research proposal and submission and application process.

Does this position require Patient Care?

No

Essential Functions

• Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
• Assists with budgets, justifications, and materials for financial reporting.
• Cover letter highly preferred.
• Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
• Responsible for processing purchase orders, managing accounts receivable/accounts payable, and resolving accounting requests.
• Take ownership of managing an assigned portfolio of research departments and serve as the primary Pre-Award/Post-Award resource for department administrators and PIs.
• Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and gives advice on allowability of costs to be charged to grant.

Education

• Associate's Degree Financial Management required or Associate's Degree Related Field of Study required or Bachelor's Degree Financial Management preferred

Can this role accept experience in lieu of a degree?

No

Experience

• Research administration experience: 1-2 years required

Knowledge, Skills and Abilities

• Proficient in spreadsheets, databases, accounting, and other computer applications.
• Excellent verbal and written communication, interpersonal, and problem-solving skills.
• Good organization and coordination skills.
• Ability to work with large financial data sets with accuracy.
• Good working knowledge of research agency, sponsor, and organization funding guidelines and policies.
• Good negotiation skills.
• Ability to work independently.
• Ability to make good judgments and resolve problems.

Remote Type

Remote

Work Location

55 Fruit Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$ - $92,570.40/Annual

Grade

6

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework At Ma