Grants Administrator

Uasys; Little Rock (AR); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, Dental and Vision plans

Holiday, Vacation and Sick Leave

Education discount for staff

Retirement: up to 10% matching

Life Insurance

Career Training and Educational Opport

Merchant Discounts

Prescription delivery on campus

Job summary

University of Arkansas for Medical Sciences seeks a Grants Administrator for the Department of Pediatrics, leading post-award grants processes, budgeting, reporting and compliance activities. You will coordinate with Grants Accounting Office and other institutes to ensure proper grant administration across the department.

The role requires strong financial management skills, knowledge of federal cost principles and GAAP, and the ability to prepare complex financial analyses.

Qualifications

• Bachelor’s degree in Business or related field plus five (5) years in finance or related experience, including one or more years of experience as a Grants Administrator or equivalent, required.
• Minimum of 3 years in financial management of sponsored programs or related
• Knowledge of Microsoft Office

Responsibilities

• Manages payroll allocations, journal entries and accounting adjustments, payroll accounting adjustments, monthly report preparation and review, and grant budget management for the Department of Pediatrics.
• Oversee the full grant cycle, including attending kickoff meetings and closeout meetings.
• Collaborates with Arkansas Children’s Research Institute, Grants Accounting Office, and Administrators to manage grants and awards.
• Prepares complex analyses to assist the Director of Finance & Peds administration team for compliance decision-making.
• Meets with department leadership and provides training to faculty and staff as needed.

Skills

Microsoft Office

Excel

Financial management

Education

Bachelor’s degree in Business or related field

Master’s degree in business or related field

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”. All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date: 10/14/2026

Type of Position:

Management - Operations

Job Type:

Regular

Sponsorship Available: No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at [e-mail].

Department:

COM | Peds Accounting Office

Summary of Job Duties:

The Grants Administrator is a professional staff-level position in the Department of Pediatrics. The incumbent will provide leadership, content expertise, and professional concepts in accordance with Grants/Costs Accounting processes, UAMS policies and procedures, State laws, and Federal regulations to solve complex problems effectively. Oversees the processing of post-award grant activities to include, but not limited to, award setup, financial reporting, invoicing, effort reporting, and other grant-related responsibilities.

Qualifications:

Bachelor’s degree in Business or related field plus five (5) years in finance or related experience, including one or more years of experience as a Grants Administrator or equivalent, required.

Knowledge, Skills & Abilities:

• Minimum of 3 years in financial management of sponsored programs or related
• Knowledge of Microsoft Office

Preferred Qualifications:

• Master’s degree in business or related field
• Knowledge of federal agency policies in 2 CFR 200.
• Seven (7) plus years of experience in grants and cost accounting at an IHE.
• RACC Certified Research Administrator (CRA) certification
• Strong Excel skills

Responsibilities:

• Manages payroll allocations, journal entries and accounting adjustments, payroll accounting adjustments, monthly report preparation and review, and grant budget management for the Department of Pediatrics.
• Oversee the full grant cycle, including attending kickoff meetings and closeout meetings. Collaborates with Arkansas Children’s Research Institute, Grants Accounting Office, and Administrators to manage grants and awards.
• Prepares/reviews complex, detailed documents, reports, and related materials.
• Prepares complex analysis to assist the Director of Finance & Peds administration team for compliance decision-making. Shares leadership for advanced complex reports and events (i.e., Uniform Guidance audit, financial compliance reviews, NSF Survey, SEFA, F&A proposal development) through proper understanding of requested data and determining the most effective way to prepare and present that information in a report format or as requested.
• Manages the effective closeout of awards in accordance with Federal and State requirements.
• Use critical thinking and problem-solving skills to effectively manage large cash transactions.
• Navigates complex electronic environments for the purpose of effective cash management.
• Makes independent judgments.
• Influences the resolution of complex issues to achieve outcomes and resolve issues.
• Reviews complex contracts and legal documents and negotiates to an acceptable resolution regarding financial compliance. Reviews subcontracts, amendments, and modifications to provide subject matter expertise.
• Works both independently and within a complex structured team.
• Understands user needs, requirements, and requests to identify priorities.
• Manages and resolves urgent and/or conflicting requests.
• Communicates effectively in person, in writing, and by phone.
• Establishes and maintains nurturing, effective professional working relationships.
• Interprets guidelines and explains financial compliance/regulatory requirements as needed.
• Meets with department leadership and provides training to faculty and staff as needed.
• Works one-on-one with department and specific researchers when needed. May determine methods and procedures on new assignments and provide guidance.
• Exercises judgment within broadly defined practices & policies in selecting methods, techniques & evaluation criteria for obtaining results.
• Supervises review of results and objectives.
• Serves as liaison to management on policies, plans, and objectives. Interacts with senior internal and external personnel on significant technical matters.
• Performs other duties as assigned.

Additional Information:

Salary Information: Commensurate with education and experience.

Required Documents to Apply: Resume

Special Instructions to Applicants:

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Substance Abuse Testing

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity: Lifting, Manipulate items with fingers, including keyboarding, Standing, Talking, Walking

Frequent Physical Activity: Lifting, Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking

Occasional Physical Activity: Balancing, Climbing, Crawling, Crouching, Driving, Feeling, Grasping, Hearing, Kneeling, Lifting, Manipulate items with fingers, including keyboarding, Pulling, Pushing, Reaching, Repetitive Motion, Sharps, Sitting, Standing, Stooping, Talking, Walking

Benefits Eligible:

Yes