Grants and Compliance Consultant (Contractual)

Pierce, Monroe & Associates LLC; Detroit (MI); On-site; USD 85,000 - 115,000; Full time

Job summary

Pierce, Monroe & Associates LLC in Detroit seeks a Grants Compliance Manager to oversee end-to-end grant closeout activities, monitor performance, and ensure expenditures are properly classified. This role also handles reporting to government agencies, financial reconciliations, and coordinating payments with internal teams and external partners.

You will manage compliance reporting calendars, monitor award requirements, and lead preparation of financial schedules.

Qualifications

• Experience with grant reporting, reimbursements, budgeting and compliance.
• Ability to interpret regulations and policies for grant recipients.
• Strong financial reporting and data analysis capabilities.
• Proven project management and scheduling skills.
• Adept at coordinating cross‑department teams and vendors.

Responsibilities

• Review grants and agreements from initiation to closeout and ensure proper classification of expenditures.
• Monitor performance, reconciliations, and financial completion of grants and IAGs.
• Prepare and analyze internal and external financial reports, including schedules of expenditures.
• Manage compliance reporting calendars and external reporting to government agencies.
• Coordinate payments, resolve invoice issues in real time, and escalate where needed.
• Travel to sub-recipients as required and oversee award monitoring.

Skills

Excel proficiency

Project management

Grants compliance

Financial analysis

Regulatory interpretation

Tools

Microsoft Excel

Project management software

Collaboration tools

Job description

Primary Responsibilities

• • Review grants, cooperative agreements, and/or interagency agreements activities related to the initiation, administration, and/or lead end-to-end grant closeout activities, including resolving outstanding balance, ensuring expenditures are properly classified, and confirming financial and programmatic completion, cooperative agreements, and/or interagency agreements (IAGs), including responsibility for monitoring performance.
• • Experience with grant reporting, reimbursements, budgeting, and compliance
• • Main duties include:

Main Duties

• Tracking Compliance Reporting Requirements
• Project Management
• External Reporting to Government Agencies
• Management of the Reporting Calendar
• Management of the Compliance Reporting Archive
• Oversee and coordinate as needed to process payments, resolve payment, coding, and invoice issues in real time, including escalation as needed

Other Duties May Include

• • Monitor the compliance of grant recipient departments to ensure general and specific requirements of the grant are adhered to which may include traveling to sub-recipients
• • Monitor funded awards and projects to confirm objectives, deliverables and award requirements are met timely
• • Monitor funded projects to prevent over-expenditure of funds, audit disallowance and ensure awards are fully expended
• • Monitor prime and sub-recipient activity for grant compliance
• • Evaluate grant expenditure agreements for proper differentiation between sub-grantees or contractors
• • Partner with initiating and operating award owners to evaluate and monitor statements of work and Project Plans
• • Monitor SOW and project plans including Gantt charts to track and report award milestones, tasks, dependencies, deliverables descriptions and dates
• • Provide direction to departments and external partners on required actions, establish clear next steps, and ensure timely resolution of issues impacting compliance and financial accuracy
• • Develop, Evaluate, and Monitor Project Plans and Tracking mechanisms
• • Interpret regulations and policies for grant recipient departments
• • Prepare follow-up letters and conduct on-site visits
• • Prepare and analyze internal and external financial reports, including the Schedule of expenditures and Federal Awards and footnotes
• • Create and maintain an electronic spreadsheet for efficient data collection and report production
• • Perform special project reviews and audits as requested by the CFO or other County Departments
• • Lead and own reconciliation of award activity, including initiating and driving reclassifications, and ensuring alignment between GL, AP, and program teams
• • Other duties as assigned by the Director or Division Director of Grants and Contracts

Job Skills & Qualifications

• • Knowledge of Microsoft Excel, project management systems, and collaborative apps
• • Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources
• • Concepts of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process
• • Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system
• • Ability to analyze financial records or reports to determine the state of operations, to improve budgeting and/or planning, to improve efficiency, to improve business decisions, and/or minimize losses or damages
• • Interpret regulatory or compliance documentation
• • Ability to learn to prepare financial documents, reports, or budgets
• • Ability to learn to prepare operational progress or status reports

Flexible work from home options available.