Fiscal Administrative Assistant - Nashville, TN

STI; Nashville (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

STI in Nashville, TN seeks a fiscal support professional to manage grant-funded financial records and assist with budget monitoring and reporting.

The role requires proficiency with Microsoft Office, Excel, and strong accuracy in data handling, with the ability to collaborate with program staff and fiscal teams to resolve discrepancies. On-site position offering essential administrative support duties.

Qualifications

• Degree in accounting, finance, business, or related field or 2+ years of fiscal/admin support experience.
• Proficiency with Microsoft Office and basic data trackers.
• Strong attention to accuracy, deadlines, and documentation.

Responsibilities

• Track and maintain fiscal records for grant-funded activities, including expenditures, invoices, and supporting documentation.
• Assist with monitoring grant spending to ensure costs align with approved budgets, funding requirements, and agency policy.
• Prepare and update spreadsheets, reconciliations, and routine financial reports, review for accuracy and completeness.
• Monitor invoices and payments to ensure compliance with federal and agency guidelines.
• Support budget tracking, projections, and variance/expenditure analysis for program and fiscal leadership.
• Communicate with program staff and fiscal team members to resolve financial questions, coding issues, or discrepancies.
• Use Microsoft Excel to organize data, perform basic analysis, and generate routine summaries/reports.
• Perform related administrative and fiscal support tasks as assigned

Skills

Microsoft Office proficiency

Spreadsheet data entry

Attention to accuracy

Financial data analysis

Task prioritization

Independent and team worker

Organizational skills

Agency processes familiarity

Education

Bachelor's degree in accounting/finance/business or related field

Tools

Microsoft Excel

Microsoft Office Suite

Job description

• Track and maintain fiscal records for grant-funded activities, including expenditures, invoices, and supporting documentation.
• Assist with monitoring grant spending to ensure costs align with approved budgets, funding requirements, and agency policy
• Prepare and update spreadsheets, reconciliations, and routine financial reports, review for accuracy and completeness
• Monitor invoices and payments to ensure compliance with federal and agency guidelines
• Support budget tracking, projections, and variance/expenditure analysis for program and fiscal leadership
• Communicate with program staff and fiscal team members to resolve financial questions, coding issues, or discrepancies
• Use Microsoft Excel to organize data, perform basic analysis, and generate routine summaries/reports
• Perform related administrative and fiscal support tasks as assigned

• Track and maintain fiscal records for grant-funded activities, including expenditures, invoices, and supporting documentation.
• Assist with monitoring grant spending to ensure costs align with approved budgets, funding requirements, and agency policy
• Prepare and update spreadsheets, reconciliations, and routine financial reports, review for accuracy and completeness
• Monitor invoices and payments to ensure compliance with federal and agency guidelines
• Support budget tracking, projections, and variance/expenditure analysis for program and fiscal leadership
• Communicate with program staff and fiscal team members to resolve financial questions, coding issues, or discrepancies
• Use Microsoft Excel to organize data, perform basic analysis, and generate routine summaries/reports
• Perform related administrative and fiscal support tasks as assigned

Knowledge, Skills, And Abilities

• Proficiency with Microsoft Office (e.g., Outlook, Word, Excel, PowerPoint) for creating, editing, and managing documents, communications, and basic data trackers
• Ability to use spreadsheets to enter data, maintain trackers, and perform basic calculations with accuracy
• Ability to review information for accuracy, completeness, and consistency; identify discrepancies and follow up as needed
• Ability to work with financial data, including budgets, expenditures, and reconciliations
• Ability to follow established procedures, manage multiple tasks, and meet deadlines
• Ability to work independently and collaboratively as part of a team
• Strong organizational skills and attention to detail, including maintaining clear documentation and records
• Ability to learn and use agency systems and processes as required

Minimum Qualifications

• A degree in accounting, finance, business, or a related field OR
• Two years or more of experience in fiscal, accounting, and administrative support