Grants Administration Spec

Sarasota Memorial Health Care System; Sarasota (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid Time Off

Tuition Reimbursement

Medical, Prescription, Dental, and Vis

403(b) Retirement Savings Plan

Free Parking

On-campus Dining Discounts

Job summary

Sarasota Memorial Health Care System's Healthcare Foundation seeks a Grants Administration Specialist to manage the full grant lifecycle—from application review through payment, reconciliation, reporting, and closeout. The role provides essential administrative and accounting support to keep grant records audit-ready and accurate.

Ideal candidates hold a bachelor's degree in accounting or related field and have 2–3 years of grants accounting experience, with proficiency in Microsoft Office and

Qualifications

• Bachelor degree in accounting, finance, business, nonprofit admin, or related field.
• 2–3 years of accounting, bookkeeping, grants, or financial administrative experience.

Responsibilities

• Support full grant lifecycle from application review through payment and closeout.
• Provide administrative and accounting support to keep grant records audit-ready and accurate.
• Assist foundation grants programs growth and administration.

Skills

Organizational skills

Initiative

Collaboration

Detail-oriented

Fundraising support

Nonprofit experience

Grant administration

Budget review

Microsoft Excel

Education

Bachelor's degree in accounting, finance, business, nonprofit admin, or related field

Tools

Financial Edge or other accounting systems

Blackbaud Grantmaking or similar grant-management software

Microsoft Office including Excel

Job description

Department

Healthcare Foundation

Job Summary

The Grants Administration Specialist supports the full grant lifecycle, from application review through payment, reconciliation, reporting, and closeout. This role provides administrative and accounting support to maintain complete, accurate, timely, and audit-ready grant records. The position also provides additional capacity to support the continued growth and effective administration of the Foundation’s grant programs.

Required Qualifications

• Require a Bachelor degree in accounting, finance, business, nonprofit admin, or other related field.
• Require two (2) to three (3) years of accounting, bookkeeping, grants, or financial administrative experience.

Preferred Qualifications

• Prefer the ability to organize, motivate, and garner support.
• Prefer strong ability to take the initiative and high level of energy.
• Prefer passionate ability for fund-raising and ability to work as a collaborator.
• Prefer detail oriented with the ability to handle multiple responsibilities simultaneously and meet deadlines.
• Prefer non-profit experience.
• Prefer the ability to perform grant administration, reconciliations, and review budgets.
• Prefer prior experience with Financial Edge or other accounting systems.
• Prefer experience with Blackbaud Grantmaking or similar grant-management software.
• Prefer proficiency in Microsoft Office including Excel.

This position is primarily Monday through Friday 8-5 with occasional evening and weekend work. It is 100% onsite without hybrid options.

Reputation. Community. Impact. Growth.

At Sarasota Memorial Health Care System, every role contributes to the health and well-being of our community. Our non-clinical professionals play an important part in that mission through the expertise, stewardship, collaboration, and support that help strengthen our organization and the programs and services we provide.

At Sarasota Memorial Healthcare Foundation, our work connects philanthropy with meaningful investments in patient care, programs, technology, research, and community initiatives. Whether supporting grants, stewarding donor resources, or strengthening the processes behind our work, Foundation team members help turn generosity into meaningful and lasting impact throughout our community.

Sarasota Memorial is nationally recognized for both excellence in health care and as an exceptional place to work. U.S. News & World Report ranked SMH the #1 hospital in the Sarasota-Manatee region, and both SMH-Sarasota and SMH-Venice have earned the highest 5-Star quality rating from the Centers for Medicare & Medicaid Services. Our workplace has earned national recognition as well. In 2026, Forbes named Sarasota Memorial Florida’s #1 Employer for Women, one of America’s Best Large Employers, one of America’s Best Employers for Company Culture, and a Best-in-State Employer for the seventh consecutive year. SMH also ranked #1 in Florida and #17 nationally on Forbes’ 2026 list of America’s Best Employers for Healthcare Professionals.

Benefits That Support You

Our commitment to our employees includes a comprehensive Total Rewards package designed to support your health, financial well-being, work-life balance, and professional growth. Benefits include:

• Paid Time Off, with PTO accrual beginning on day one of employment
• Tuition Reimbursement
• Medical, Prescription, Dental, and Vision Benefit Plans for eligible full- and part-time employees
• Health Care and Dependent Care Flexible Spending Accounts
• Life Insurance
• Disability Insurance
• 403(b) Retirement Savings Plan
• Training, Education, and Professional Development Opportunities
• Child Care and Youth Programs, including before and after school programs and summer camp at the Sarasota campus
• Bereavement Leave
• Free Parking
• Discounted On-Campus Dining
• Wellness Screenings and Wellness Resources
• Employee Assistance Program, including confidential counseling and support services
• Employee Discount Programs
• Employee Recognition Programs
• Employee Referral Programs
• Credit Union Services

Employment Screening Requirements

As part of Sarasota Memorial Health Care System’s commitment to keeping people safe, all individuals providing care to vulnerable populations are required to undergo background screening through The Florida Care Provider Background Screening Clearinghouse. https://info.flclearinghouse.com/