Grants Administration & Partnerships Specialist

Hudson Valley Farm Hub; Town of Hurley (NY); On-site; USD 71,500 - 85,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Life insurance

Job summary

Hudson Valley Farm Hub seeks a Grants Administrator to support its grantmaking program, coordinating proposals, records, timelines, and communications with grantees and applicants. This full-time role reports to the Director of Research, Education, and Grantmaking, ensuring smooth operations and strong data integrity.

The ideal candidate brings 2+ years in grantmaking administration, excellent organization, and proficient use of Microsoft Office and grants databases, with willingness to travel

Qualifications

• Interest in and commitment to the Farm Hub’s mission to foster a resilient regional food system
• Proven ability to manage grantmaking workflows and records with accuracy
• Experience coordinating grant processes, tracking progress, and reporting to stakeholders
• Excellent written and verbal communication, including ability to prepare clear correspondence
• Ability to maintain confidentiality and handle sensitive information appropriately
• Understanding of the full grant lifecycle (proposal review, due diligence, awards, payment, reporting, closeout)
• Familiarity with grantmaking operations, data management, compliance, and documentation requirements
• Demonstrated commitment to equitable, trust-based, community-informed grantmaking practices
• Proficiency with Microsoft Office and comfort learning new systems
• Experience with grants management databases and/or CRM systems
• Willingness to travel within the Hudson Valley for site visits and meetings
• Ability to collaborate across diverse backgrounds and contribute to a respectful team culture
• English proficiency in verbal and written communication

Responsibilities

• Administer the grant lifecycle, including invitations, records, applications, and tracking
• Serve as primary administrative contact for applicants and grantees
• Coordinate with donor-advised fund to track grants
• Communicate timelines, documentation, reporting requirements, and payments
• Keep grants management systems accurate and up to date
• Generate reports and internal materials for decision-making and planning
• Identify workflow improvements and system refinements in grants administration
• Maintain organized digital files, templates, and procedures
• Prepare agendas and track action items for quarterly reviews and funding deadlines
• Schedule and attend grantee site visits and meetings
• Take detailed notes to support future decisions and reporting
• Support the team in meeting grantmaking goals and budgets

Skills

Project management

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Discretion

Stakeholder management

Travel willingness

Tools

Microsoft Office

Grants management databases

CRM systems

Job description

Hudson Valley Farm Hub seeks a Grants Administrator to support its grantmaking program, coordinating proposals, records, timelines, and communications with grantees and applicants. This full-time role reports to the Director of Research, Education, and Grantmaking, ensuring smooth operations and strong data integrity.

The ideal candidate brings 2+ years in grantmaking administration, excellent organization, and proficient use of Microsoft Office and grants databases, with willingness to travel