Grants Administration Coordinator

Scion Staffing, Inc.; Portland (OR); On-site; USD 33,000 - 34,000; Full time

Job summary

Scion Staffing, Inc. is seeking a Grants Administration Coordinator based in Portland, Oregon, to support the grantmaking process with a strong emphasis on data accuracy, compliance, and nonprofit customer service.

You will manage grantee information, perform due diligence, assist with grant processing, and collaborate with nonprofit partners in a mission-driven environment. The ideal candidate is detail-oriented, organized, adaptable, and able to manage multiple priorities while working with

Qualifications

• Experience in data entry, compliance, grants administration, and customer service.
• Experience with integrated databases or data management systems focused on accuracy and data integrity.
• Excellent customer service, written and verbal communication, interpersonal, and collaboration skills.
• Strong organizational skills with ability to prioritize deadlines, work independently, and adapt to changing needs.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Teams.

Responsibilities

• Enter, review, and maintain grant recommendations, grantee information, and records with data accuracy.
• Conduct due diligence and compliance research on current and prospective grantees.
• Coordinate grant processing workflows, including awards, declines, approvals, evaluations, mailings, and grantee correspondence.
• Provide responsive customer and technical support to nonprofit organizations while partnering with internal teams.
• Assist with data collection, reporting, meeting materials, communications, portal updates, and administrative needs during peak grant cycles.
• Contribute to improvements in grants administration processes, systems, documentation, policies, and data-cleanup efforts.

Skills

Grants administration

Data entry

Compliance

Customer service

Administrative support

Data management systems

Microsoft Word

Excel

Outlook

PowerPoint

Teams

Written and verbal communication

Organizational skills

Tools

Grants databases

Job description

Scion Nonprofit Staffing has been engaged to conduct a search for a Grants Administration Coordinator for an established philanthropic foundation dedicated to strengthening communities through grantmaking and charitable initiatives. This opportunity is based in Portland, Oregon .

POSITION OVERVIEW

The Grants Administration Coordinator provides essential operational support throughout the grantmaking process, with a strong focus on data accuracy, compliance, and nonprofit customer service. This role manages grantee information, conducts due diligence research, supports grant processing, and communicates directly with nonprofit partners. The ideal candidate is detail-oriented, organized, adaptable, and comfortable managing multiple priorities in a collaborative, mission-driven environment.

PERKS

• Make an impact by supporting philanthropic initiatives that strengthen communities
• Join a collaborative, mission-driven team
• Gain hands‑on exposure to grantmaking operations and nonprofit compliance
• Build experience with grants databases, due diligence, and data management
• Work directly with nonprofit organizations and cross‑functional internal teams

RESPONSIBILITIES

• Enter, review, and maintain grant recommendations, grantee information, and records while ensuring data accuracy and integrity.
• Conduct due diligence and compliance research on current and prospective grantees in accordance with established procedures.
• Coordinate grant processing workflows, including award and decline communications, approvals, evaluations, mailings, and grantee correspondence.
• Provide responsive customer and technical support to nonprofit organizations while partnering with internal teams.
• Assist with data collection, reporting, meeting materials, communications, portal updates, and administrative needs during peak grant cycles.
• Contribute to improvements in grants administration processes, systems, documentation, policies, and data-cleanup efforts.

QUALIFICATIONS

• Experience in data entry, compliance, grants administration, customer service, or administrative support; nonprofit or philanthropic experience is preferred.
• Experience working with integrated databases or data management systems with a strong focus on accuracy and data integrity.
• Excellent customer service, written and verbal communication, interpersonal, and collaboration skills.
• Strong organizational skills with the ability to prioritize multiple deadlines, work independently, and adapt to changing needs.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Teams.

COMPENSATION AND BENEFITS

• This temporary opportunity offers $24.00–$25.00 per hour , depending on experience, and is anticipated to last up to six months.
• The position is approximately 37.5 hours per week , and client-provided equipment will be supplied.