Grants Accounting Manager

University of Florida; Gainesville (FL); On-site; USD 85,000 - 110,000; Full time

Job summary

University of Florida seeks a Grants Accounting Manager on the Main Campus in Gainesville. The role leads post‑award activities, trains staff on UF systems, and ensures compliance with Federal rules and sponsor policies.

You will supervise and develop a team, manage invoicing, reporting, and cost transfers, and collaborate with leadership to improve processes. The position requires a Bachelor’s degree and at least four years in research administration, with strong communication and supervisory

Qualifications

• Bachelor’s degree required and at least four years of experience in research administration.
• Knowledge of external regulations and sponsor policies that apply to sponsored program financial management.
• Strong leadership skills and ability to communicate and interact with a diverse group of internal and external audiences.
• Proficiency in Microsoft Office (Excel, Word, and Outlook).
• Ability to supervise and train employees, including organizing, prioritizing, and assigning projects.
• Ability to foster a cooperative work environment and build effective teams.
• Excellent written and oral communication skills and customer service orientation.
• Experience with electronic research administration software.

Responsibilities

• Supports Grant Accountants with training, mentoring and development opportunities.
• Trains team members in university systems and ensures understanding of policies and directives.
• Manages daily post award activities: expenditures, reporting, invoicing and budget transfers.
• Ensures award setup, reporting, invoicing, collections and closeout accuracy and timeliness.
• Escalates issues and collaborates with unit administrators, PIs and leadership to resolve portfolio issues.
• Develops procedures, templates and training programs with Contracts & Grants leadership.
• Participates in meetings and training events; conducts trainings and outreach as needed.

Skills

Leadership

Communication

Supervision

Customer service

Microsoft Office

Regulatory knowledge

Team building

Education

Bachelor's degree

Tools

myUFL

UFIRST

OnBase

MYinvestigator

myUFMarketplace

Job description

Job no: 541834
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Grant or Research Administration
Department: 11110000 - RE-CG ACCOUNTING SERVICES

Classification Title:

Grants Accounting Manager

Classification Minimum Requirements: Bachelor’s degree required and at least four years of experience in research
administration (or equivalent combination of education and experience).

Job Description:

Supports Grant Accountants by providing training, mentoring and professional development opportunities. Trains team members in the use of myUFL, UFIRST, OnBase, MYinvestigator, myUFMarketplace and other university systems. Ensures team members understand and implement university directives and policies such as travel, procurement, cost transfer, effort, cost accounting, cost sharing and others as they relate to sponsored programs. Ensures team members have a fundamental understanding of and are able to implement Federal and sponsor specific rule sets and regulations.

Manages daily post award activities for the assigned portfolio. This includes ensuring expenditures are appropriate; analyzing and reconciling projects through the use of reports and queries from the University financial system; preparing financial reports and invoices based on that reconciliation; managing the AR report by contacting sponsors who have failed to make payment as defined in the award document; and when appropriate, approving and processing budget transfer requests. This requires knowledge of electronic invoicing, cost sharing and all revenue related activities.

Works closely with unit team members to ensure accuracy and timeliness of award set up, reporting, invoicing, collections and closeout. Monitors the timeliness and quality of award set up, reporting, invoicing, collections and closeout through review of management reports and team member’s work. Evaluates team members on the performance of these duties. Assists team members with complex items and resolution of issues as they arise.

Escalates issues as appropriate. Works closely with local unit administrators, PI’s and senior leadership within Contracts & Grants to resolve issues for the assigned portfolio as appropriate.

Works with the executive leadership team for Contracts & Grants Accounting to develop and implement directives & procedures as well as templates and training programs.

Active participant in meetings with internal and external constituents. These include regular meetings with the Contracts and Grants leadership team that allow us to evaluate efficiencies, workload, provide training, and better assist our team members and customers. Conducts training sessions and makes presentations at outreach events or conferences as needed. Attend trainings and conferences as opportunities become available. Participates in testing and system upgrade initiatives.

Commensurate with Education and Experience.

Required Qualifications:

Bachelor’s degree required and at least four years of experience in research
administration (or equivalent combination of education and experience).

Preferred:

Knowledge of external regulations and sponsor policies that apply to sponsored program financial management. Strong leadership skills and ability to communicate and interact with a diverse group of internal and external audiences. Ability to supervise and train employees, including organizing, prioritizing, and assigning projects. Ability to foster a cooperative work environment. Ability to build effective teams and work through others to accomplish outcomes. Candidates must have excellent written and oral communication skills and be customer service oriented. Proficiency in Microsoft Office (Excel, Word, and Outlook). Knowledge of electronic research administration software required. Ability to function under highly stressful circumstances.

Health Assessment Required:

Health Assessment Required: No

Advertised: 26 Oct 2026 Eastern Daylight Time
Applications close: 09 Nov 2026 Eastern Standard Time

The University of Florida is an Equal Employment Opportunity Employer.