Grants Accounting Analyst

Thomas Jefferson University; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plans

Tuition assistance

Job summary

Thomas Jefferson University seeks a Grants Accounting Analyst to manage post‑award accounting for sponsored projects, ensuring accurate records and sponsor compliance. You will handle award setup, invoicing, AR, cash application, and closeout, while supporting month‑end processes and audit readiness.

The role partners with research administration and finance leadership to resolve discrepancies, improve processes, and uphold strong financial stewardship of sponsored awards.

Qualifications

• Bachelor’s degree in accounting/related field.
• 2–4 years progressive accounting experience.
• Practical knowledge of GAAP and routine close activities.

Responsibilities

• Perform post‑award accounting activities through the sponsored award lifecycle including setup, invoicing, AR, cash application, and closeout.
• Prepare journal entries, reconciliations, and supporting documentation for month‑end, quarter‑end, and year‑end close.
• Monitor billing, collections, and cash management; resolve routine issues.
• Produce financial reports and schedules for sponsors, management, and audits.
• Support compliance with sponsor requirements, policies, and internal controls.

Skills

Analytical skills

Communication

Problem solving

Attention to detail

Time management

Team collaboration

Education

Bachelor’s Degree in Accounting/Finance/Related field

2–4 years of progressive accounting experience

GAAP knowledge

Tools

ERP/accounting systems

Microsoft Excel

Job description

Job Details

Number of Positions In Requisition 5 Job Details The Grants Accounting Analyst supports the financial administration of sponsored projects by performing post‑award accounting activities, maintaining accurate financial records, and ensuring compliance with sponsor requirements and institutional policies. The role performs award setup, billing, collections, cash application, financial reporting support, and closeout tasks. It also contributes to month‑end close activities, account reconciliations, and audit preparation. The Grants Accounting Analyst partners with research administration, program staff, and finance leadership to resolve discrepancies, improve accounting processes, and maintain strong financial stewardship of sponsored awards. The role requires attention to detail, analytical capability, and the ability to manage recurring deadlines in a fast‑paced environment.

Remote Summary

Job Description Remote Summary The Grants Accounting Analyst supports the financial administration of sponsored projects by performing post‑award accounting activities, maintaining accurate financial records, and ensuring compliance with sponsor requirements and institutional policies. The role performs award setup, billing, collections, cash application, financial reporting support, and closeout tasks. It also contributes to month‑end close activities, account reconciliations, and audit preparation. The Grants Accounting Analyst partners with research administration, program staff, and finance leadership to resolve discrepancies, improve accounting processes, and maintain strong financial stewardship of sponsored awards. The role requires attention to detail, analytical capability, and the ability to manage recurring deadlines in a fast‑paced environment.

Job Duties

• Performs post‑award accounting activities throughout the sponsored award lifecycle, including award setup and maintenance, invoicing, accounts receivable management, cash application, financial reporting support, and award closeout activities.
• Reviews, processes, and maintains sponsored award transactions and records to ensure accurate and timely administration of sponsored projects in accordance with sponsor requirements and institutional policies.
• Supports month‑end, quarter‑end, and year‑end close activities by preparing journal entries, reconciliations, and supporting documentation related to sponsored awards.
• Monitors billing, collections, and cash management activities; researches and resolves routine issues related to invoices, receivables, payments, and award financial activity.
• Prepares and maintains financial reports, documentation, and supporting schedules required for sponsors, management, audits, and other sponsored programs accounting activities.
• Utilizes enterprise systems and reporting tools to support sponsored programs accounting operations, maintain data integrity, respond to stakeholder inquiries, and contribute to process improvement initiatives.
• Assists with external and internal audits by preparing requested schedules, providing supporting documentation, and responding to auditor inquiries related to sponsored award activity.
• Supports compliance with applicable accounting standards, sponsor requirements, institutional policies, and internal control expectations; identifies routine issues and recommends practical resolutions.
• Interacts with co‑workers, visitors, and other staff consistent with the values of Jefferson.

Minimum Qualifications

• Bachelor’s Degree in Accounting, Business Administration, Finance, or related field.
• 2 years to 4 years of progressive accounting experience.
• Requires practical knowledge of job area typically obtained through advanced education combined with experience.
• Practical and working knowledge of GAAP and the ability to apply standards to routine accounting transactions and close activities.
• Working knowledge of grant accounting principles, Uniform Guidance (2CFR200), allowable cost rules, and revenue recognition for restricted funding.
• Proficiency with ERP/accounting systems and advanced spreadsheet skills to analyze data, reconcile accounts, and prepare schedules.
• Ability to prepare and review journal entries, reconciliations, grant billings, and supporting documentation with strong attention to detail and accuracy.
• Analytical and problem‑solving skills to identify drivers of variances, research discrepancies, and recommend practical resolutions.
• Effective communication skills to collaborate with program teams, grant managers, auditors, and cross‑functional partners.
• Ability to manage multiple priorities and meet recurring deadlines in a fast‑paced, close‑driven environment.
• Proficiency in Microsoft Office applications.

Preferred Qualifications

• Master’s Degree in Accounting, Business Administration, Finance, or related field.
• CPA - Certified Public Accountant - State of Pennsylvania.

Additional Qualifications

Physical Demands Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer

This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America) Worker Sub Type Regular Employee Entity Thomas Jefferson University Primary Location Address 1101 Market, Philadelphia, Pennsylvania, United States of America Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students.

Jefferson Health

Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Equal Opportunity Employment

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

• Medical (including prescription)
• Supplemental insurance
• Dental
• Vision
• Life and AD&D insurance
• Short- and long-term disability
• Flexible spending accounts
• Retirement plans
• Tuition assistance
• Voluntary benefits, which provide colleagues with access to group rates on insurance and discounts
• Tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service
• Medical (including prescription) insurance for all colleagues, including those who work less than part‑time (including per diem colleagues, adjunct faculty, and Jeff Temps)

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Mission and Culture

In keeping with Jefferson's Mission, We Improve Lives, it is our goal to recruit, retain, develop and reward highly-qualified employees. If you are enthusiastic, caring and dedicated to service excellence, we invite you to consider joining Jefferson. Jefferson encourages its employees to expand their knowledge and develop their careers through growth opportunities and continuing education. With a long standing history, Jefferson has been advancing the medical field from the heart of Center City Philadelphia for nearly 200 years. Our Mission, We Improve Lives, expands to every corner of the organization. From our weekly farmer’s market, to our new Jefferson Accelerator Zone for innovation, our employees’ passion for the community is evident by the daily gestures towards our patients, students and each other.