Grants Accounting Analyst

Thomas Jefferson University & Jefferson Health; Philadelphia (Philadelphia County); On-site; USD 70,000 - 95,000; Full time

Job summary

Thomas Jefferson University & Jefferson Health seeks a Grants Accounting Analyst to support the financial administration of sponsored projects. You will handle post‑award accounting activities, including award setup, invoicing, AR, cash application, and closeout, while ensuring sponsor and policy compliance.

You will contribute to month‑end close, prepare reports, and work with research administration and finance leadership to resolve discrepancies and improve processes in a fast‑paced

Qualifications

• Bachelor’s Degree in Accounting, Business Administration, Finance, or related field.
• 2–4 years progressive accounting experience.
• Working knowledge of GAAP and applying standards to routine transactions and close activities.
• Knowledge of grant accounting principles and Uniform Guidance (2 CFR 200).
• Proficiency with ERP/accounting systems and advanced spreadsheet skills to analyze data and prepare schedules.
• Ability to prepare and review journal entries, reconciliations, grant billings, and supporting documentation.
• Analytical and problem-solving skills to identify variances and resolve issues.
• Effective communication with program teams, grant managers, auditors, and cross-functional partners.
• Ability to manage multiple priorities and meet recurring deadlines.

Responsibilities

• Performs post‑award accounting activities throughout the lifecycle, including award setup, invoicing, AR management, cash application, and closeout.
• Supports month‑end, quarter‑end, and year‑end close with journal entries and reconciliations.
• Monitors billing, collections, and cash management; researches and resolves invoice issues.
• Prepares financial reports and supporting schedules for sponsors, management, audits, and related activities.
• Uses enterprise systems and reporting tools to maintain data integrity and respond to stakeholder inquiries.
• Assists with internal and external audits by providing schedules and documentation.

Skills

Analytical skills

Attention to detail

Communication skills

Time management

Education

Bachelor's degree in accounting/finance related field

Master's degree

CPA

Tools

Excel

ERP systems

Job description

Number of Positions In Requisition5Job DetailsThe Grants Accounting Analyst supports the financial administration of sponsored projects by performing post‑award accounting activities, maintaining accurate financial records, and ensuring compliance with sponsor requirements and institutional policies. The role performs award setup, billing, collections, cash application, financial reporting support, and closeout tasks. It also contributes to month‑end close activities, account reconciliations, and audit preparation.The Grants Accounting Analyst partners with research administration, program staff, and finance leadership to resolve discrepancies, improve accounting processes, and maintain strong financial stewardship of sponsored awards. The role requires attention to detail, analytical capability, and the ability to manage recurring deadlines in a fast‑paced environment.Job DescriptionRemoteSummaryThe Grants Accounting Analyst supports the financial administration of sponsored projects by performing post‑award accounting activities, maintaining accurate financial records, and ensuring compliance with sponsor requirements and institutional policies. The role performs award setup, billing, collections, cash application, financial reporting support, and closeout tasks. It also contributes to month‑end close activities, account reconciliations, and audit preparation.The Grants Accounting Analyst partners with research administration, program staff, and finance leadership to resolve discrepancies, improve accounting processes, and maintain strong financial stewardship of sponsored awards. The role requires attention to detail, analytical capability, and the ability to manage recurring deadlines in a fast‑paced environment.Job DutiesPerforms post‑award accounting activities throughout the sponsored award lifecycle, including award setup and maintenance, invoicing, accounts receivable management, cash application, financial reporting support, and award closeout activities.Reviews, processes, and maintains sponsored award transactions and records to ensure accurate and timely administration of sponsored projects in accordance with sponsor requirements and institutional policies.Supports month‑end, quarter‑end, and year‑end close activities by preparing journal entries, reconciliations, and supporting documentation related to sponsored awards.Monitors billing, collections, and cash management activities; researches and resolves routine issues related to invoices, receivables, payments, and award financial activity.Prepares and maintains financial reports, documentation, and supporting schedules required for sponsors, management, audits, and other sponsored programs accounting activities.Utilizes enterprise systems and reporting tools to support sponsored programs accounting operations, maintain data integrity, respond to stakeholder inquiries, and contribute to process improvement initiatives.Assists with external and internal audits by preparing requested schedules, providing supporting documentation, and responding to auditor inquiries related to sponsored award activity.Supports compliance with applicable accounting standards, sponsor requirements, institutional policies, and internal control expectations; identifies routine issues and recommends practical resolutions.Interacts with co‑workers, visitors, and other staff consistent with the values of Jefferson.Minimum QualificationsBachelor’s Degree in Accounting, Business Administration, Finance, or related field.2 years to 4 years of progressive accounting experience.Requires practical knowledge of job area typically obtained through advanced education combined with experiencePractical and working knowledge of GAAP and the ability to apply standards to routine accounting transactions and close activities.Working knowledge of grant accounting principles, Uniform Guidance (2 CFR 200), allowable cost rules, and revenue recognition for restricted funding.Proficiency with ERP/accounting systems and advanced spreadsheet skills to analyze data, reconcile accounts, and prepare schedules.Ability to prepare and review journal entries, reconciliations, grant billings, and supporting documentation with strong attention to detail and accuracy.Analytical and problem‑solving skills to identify drivers of variances, research discrepancies, and recommend practical resolutions.Effective communication skills to collaborate with program teams, grant managers, auditors, and cross‑functional partners.Ability to manage multiple priorities and meet recurring deadlines in a fast‑paced, close‑driven environment.Proficiency in Microsoft Office applications.Preferred QualificationsMaster’s Degree in Accounting, Business Administration, Finance, or related field.CPA - Certified Public Accountant - State of PennsylvaniaAdditional QualificationsPhysical DemandsLift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.Work ShiftWorkday Day (United States of America)Worker Sub TypeRegularEmployee EntityThomas Jefferson UniversityPrimary Location Address1101 Market, Philadelphia, Pennsylvania, United States of AmericaNationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health , nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.BenefitsJefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps ), have access to medical (including prescription) insurance.