Grants Accountant (Key West Campus)

College of the Florida Keys; Key West (FL); On-site; USD 54,000 - 59,000; Full time

Job summary

The College of the Florida Keys is seeking a Grants Accountant to manage advanced accounting tasks including journal entries, reconciliations, and grant reporting. You’ll coordinate budgets with grant administrators and ensure compliance with college and grant policies. Work is under the Administrative Dean, Financial and IT Operations.

Typical duties include SEFA preparation, invoicing, drawdowns, and audits coordination with external auditors. ACFK campus commitments and growth are emphasized.

Qualifications

• Knowledge of government accounting, auditing, and expenditure control.
• Knowledge of accounting systems and procedures.
• Knowledge of laws and procedures for receipt, custody, and expenditure of monies.
• Ability to plan, organize and supervise accounting personnel.
• Ability to prepare financial and statistical reports.
• Ability to work independently with minimum supervision.
• Ability to establish effective relationships with students, staff and public.
• Ability to communicate verbally and in writing.
• Skill with a PC and Microsoft Office.
• Ability to perform basic math calculations.

Responsibilities

• Review and approve all requisitions for fund availability and compliance for grants and activities.
• Manage monthly and year-end general ledger closings and documentation for funds.
• Prepare annual SEFA and financial reports.
• Prepare monthly invoices for FKEF and manage receivables.
• Prepare periodic grant/contract activity reporting per agreements.
• Balance financial transactions per grant stipulations and regulations.
• Monitor cash balances on grants and request drawdowns as needed.
• Ensure expenditures comply with accounting standards and policies.
• Reconcile federal/state cash (Pell, Stafford Loans, etc.).
• Assist in travel pre/post reconciliations and provide financial analyses.

Skills

Government accounting

Accounting systems

Laws and procedures

Supervision

Financial reporting

Independent work

Interpersonal relations

Communication

PC & Office software

Basic math

Education

Associate's Degree in a related field

Bachelor's degree preferred

Three years accounting experience

Job description

Salary: $54,346.50 - $59,377.50 Annually

Location : 5901 College Road Key West, FL

Job Type: Full Time

Job Number: 1593

Division: Finance and Administration

Department: Business Office

Opening Date: 08/26/2026

Description

The Grants Accountant is responsible for advanced accounting tasks including journal entries, account reconciliations, and preparing reports. They are responsible for funds management of restricted, auxiliary, scholarship, and agency funds. This position works with grant administrators to coordinate budgets and interacts with federal, state, and private agencies relating to grant activity. They are also responsible for ensuring financial records are in compliance with policies and regulations of the college and grant awards. Work is performed under the general direction of the Administrative Dean, Financial and IT Operations.

Examples of Duties

1. 1. Responsible for the review and approval of all requisitions to ensure fund availability, accuracy, and compliance for grants and student activities in restricted (2) funds, all auxiliary funds (3), all scholarship (5) funds, federal loans, Florida Keys Educational Foundation (FKEF), and club activities in the agency (6) fund. All grants, inclusive of federal, state, and private grants.
2. 2. Responsible for monthly and year-end general ledger closings and maintains all detailed assets and liabilities documentation related to funds managed.
3. 3. Prepares annual Schedule of Expenditures of Federal Awards (SEFA).
4. 4. Prepares monthly invoice and supporting documentation for FKEF. Responsible for ensuring collection of receivables.
5. 5. Responsible for monthly, quarterly, and annual reporting of grant and contract activity in accordance with requirements set forth in the agreements.
6. 6. Responsible for balancing of financial transactions to ensure accuracy and compliance with grant stipulations or other regulations.
7. 7. Monitors cash balances on federal, state, and private grants and requests drawdowns as needed.
8. 8. Monitors expenditures for compliance with accounting standards and College policies.
9. 9. Prepares monthly reconciliation of federal and state cash, including, but not limited to: Pell, Stafford Loans, SEOG, FWSP, FWEP, FSAG, Bright Futures and CDDV.
10. 10. Reviews and approves pre-travel requests and post-travel reconciliations.
11. 11. Assists the Administrative Dean, Financial and IT Operations with financial analysis and completion of various reporting requirements as needed.
12. 12. Works with various external auditors. Prepares worksheets and responses as requested by auditors.
13. 13. Member of the QEP Advisory Committee.
14. 14. Key member of monthly and annual accounting close process. Prepares monthly operational journal entries including indirect cost and revenue for grants, financial aid, and FKEF.
15. 15. Assists in all College recruitment & retention efforts as appropriate.
16. 16. Required to attend Graduation/Commencement ceremonies.
17. 17. Additional duties as assigned.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.)

Qualifications

Knowledge, Skills, and Abilities

• Knowledge of government accounting, auditing, and expenditure control.
• Knowledge of accounting systems and procedures.
• Knowledge of applicable laws and procedures in the receipt, custody, and expenditure of monies.
• Ability to plan, organize and supervise the work of professional and paraprofessional accounting personnel.
• Ability to prepare financial and statistical reports.
• Ability to work independently with minimum supervision.
• Ability to establish and maintain effective working relationships with students, staff and the public.
• Ability to communicate both verbally and in writing.
• Skill with a PC and software, especially in Microsoft Office.
• Ability to perform basic math calculations.

Education and Qualifications

• Graduation from an accredited two-year college or university with an Associate's Degree in a related field, required. Bachelor's degree preferred.
• Three (3) years of accounting experience or bookkeeping experience.

(A comparable amount of training, education, or experience may be substituted for the above minimum qualifications.)

Licenses, Certifications or Registrations

• None

Physical Skills

• Ability to sit at a desk and view a computer screen for extended periods of time.

Environmental Conditions

• Works inside an office environment.

(Reasonable accommodations will be made for qualified individuals with a disability.)

Supplemental Information

Please Contact the Office of Talent Acquisition, Development, and Accountability at [e-mail] or [phone] if you need assistance.

Employment Consideration Requirement

Completed CFK application, cover letter, resume, and post-secondary transcripts as applicable (unofficial and/or copies are acceptable, but must provide official transcripts within 30 days of employment).

Please Note

Transcripts from non-U.S. colleges and universities will require a U.S. academic equivalency evaluation from a credential evaluation service recognized by the U.S. Department of Education. Please visit or for more information.

E-Verify Notice of Participation

This employer participates in E-Verify. If you accept an offer of employment, this employer will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information, please visit

Notice of Non-Discrimination

• Civil Rights Compliance Officer: Promise Clark-Kimbio, Manager, Office of Talent Acquisition, Development and Accountability, [phone] or [e-mail]
• Title IX Coordinator: Jessica Losardo, Director, Advancement, [phone] or [e-mail]
• Disability Services: Nicole Gerrard, Executive
  Director, Student Success Services, [phone] or [e-mail]

Mailing Address

The College of the Florida Keys, 5901 College Road, Key West, FL 33040

State Complaint Process

Federal regulations and State laws require that public colleges in The Florida College System have processes for students, employees, and applicants to file complaints against any respective college. In almost every situation, the college's process for resolving complaints must be followed first. Before contacting the State Division of Florida Colleges, please read CFK's policies and procedures for filing complaints. For more information on filing a complaint with the State Division of Florida Colleges, please visit

MEDICAL - The College offers full-time employees a choice of Medical Insurance plans and pays the full cost of employee premiums. Dependent coverage is available at a group rate through payroll deduction. Available plans include a traditional PPO and a High-Deductible PPO attached to a Health Savings Account.

DENTAL AND VISION - Voluntary dental and vision insurance is offered through payroll deduction.

LIFE INSURANCE - The College provides each employee with term life insurance payable to a beneficiary at the rate of one times (1x) the employee's annual salary rounded up to the next thousand up to a maximum of $50,000. Accidental Death and Dismemberment is provided at one times (1x) the employee's annual salary rounded up to the next thousand up to a maximum of $50,000.

SUPPLEMENTAL LIFE AND AD&D INSURANCE - Additional life and AD&D insurance are available for purchase through payroll deduction.

SUPPLEMENTAL HEALTH INSURANCE AND SHORT TERM DISABILITY INSURANCE FROM AFLAC - Supplemental Health Insurance including Hospital Income Protection, Accident and Disability Income, Cancer, Critical Illness plans and Short Term Disability insurance are available through payroll deduction.

TAX SHELTERED SAVINGS PROGRAMS (403 B) - Tax sheltered annuity and custodial account programs are available with various companies through payroll deduction.

FLORIDA RETIREMENT SYSTEM - Full-time and regular part-time employees participate in the Florida Retirement System (FRS). The College contributes the current retirement percentage of the individual's salary, and the employee would contribute the current retirement percentage based on their salary. Employees may choose the Pension Plan or the Investment Plan.

PAID TUITION - Tuition fees for credit courses taken at the College are waived for employees and their eligible dependents, including domestic partners. Tuition and student fees are waived for non-credit physical education courses. Contingent upon approval, $1,000 reimbursement is available each fiscal year through Staff & Program Development (SPD), for completion of course work toward a degree which results in demonstrated benefit to the College.

The Employee Assistance Program is available to all employees and their eligible dependents, including domestic partners. This is a free and confidential program available from New Directions. Counseling for a variety of concerns, including counseling, legal advice, financial planning, and professional and personal development