Grant Administrator I - CASE

Florida International University; Miami (FL); On-site; USD 56,000 - 58,000; Full time

Job summary

Florida International University in Miami seeks a Contracts and Grants Budget Administrator to provide support to chairs, faculty, and staff on fiscal and administrative functions related to post-award budgets. The role serves as liaison between departments, college dean's office, and ORED.

Responsibilities include assisting with cost transfers, budget modifications, cost sharing, and project close-outs; acting as Contract Manager in TCM; coordinating effort certification; reconciling university

Qualifications

• Bachelor's degree with 1 year of related experience, or 5 years of related experience, or an equivalent combination of education and/or experience.

Responsibilities

• Assist faculty researchers in processing and monitoring contracts and grants expenditures, including cost transfers, budget modifications, no cost extensions, cost sharing compliance, and project close-outs.
• Serve as Contract Manager in the university's Total Contract Manager (TCM) system for specialized/contractual grant purchases.
• Coordinate time and effort certification as Primary Effort Coordinator for assigned departments in ECRT; may back up other departments.
• Serve as Primary University Credit Card Reconciler/Approver for assigned departments, ensuring policy compliance; may back up others.
• Maintain subsidiary ledgers and reconcile to ensure timely actions and corrections.
• Prepare reports and projections of expenditures for contracts and grants.

Education

Bachelor's degree and one year of related experience; OR five years of related experience; OR an equivalent combination of relevant education and/or experience.

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Provides support and guidance to chairs, faculty, and staff on fiscal and administrative functions related to Contracts and Grants budgets for the departments. Serves as liaison between departments, college dean's office, and university office of research for post-award matters.

• Assists faculty researchers in processing and monitoring of contracts and grants expenditures to include cost transfers, budget modifications, no cost extensions, cost sharing compliance, clearing budget exceptions, adjustments/reclassifications, project close-outs (ROE), and other functions related to post-award research administration in collaboration with the Office of Research and Economic Development (ORED).
• Provides support to departments on specialized/contractual grant related purchases. This includes the role of Contract Manager in the university's Total Contract Manager (TCM) system
• Serves as the Primary Effort Coordinator for assigned CASE departments for each cycle of the time and effort certification process through the Effort Certification and Reporting Technology system (ECRT). May serve as backup effort coordinator for other CASE departments.
• Serves as the Primary University's Credit Card Reconciler/Approver for assigned CASE departments. Assures compliance and adherence to the university credit card policies and procedures. May serve as a backup reconciler/approver for other CASE departments.
• Maintains and monitors subsidiary ledgers using the university's system. Reconciles ledgers to ensure all necessary actions, adjustments and corrections are made timely.
• Maintains database of financial information and prepares reports as requested, including projections of expenditures for contracts and grants.
• Performs other duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
• Assists the Chair with all matters related to the operating budget as needed including but not limited to validation of budget of requisitions, TARs, travel reimbursements, and research assistant contracts.

Minimum Qualifications

• Bachelor's degree and one (1) year of related experience; OR five (5) years of related experience ; OR an equivalent combination of relevant education and/or experience.

Departmental Requirements

• FIU - Research Administrators Certificate Course (RACC) must be completed within 3 months of hire.

Desired Qualifications

• Knowledge of Grant Administration.
• Knowledge of Accounting/Financial principles.
• Knowledge of Advanced features in Microsoft Office Suite.
• Excellent communication (oral & written skills).

Job Category

• Administrative

Advertised Salary

• $56,014.60 - $58,000

Work Schedule

Begin time: 8:30 AM
End time: 5:00 PM

Pre-Employment Requirements

• Criminal Background Check

Other Information

• Ability to work flexible hours as needed.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affitive Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.