Grantee Health and Data Technician (10-months

Cincy CAA; Cincinnati (OH); Hybrid; USD 35,702 - 48,438; Full time

Job summary

Cincinnati-Hamilton County Community Action Agency is seeking a Grantee Health and Data Technician (10-months) to ensure timely and compliant health screenings for enrolled children, with strong emphasis on documentation and coordination with families and staff.

The role requires knowledge of Head Start Performance Standards and data systems, with a focus on accurate data entry, collaboration, and supporting interdisciplinary planning.

Qualifications

• High school diploma or GED required; associate degree or higher preferred.
• At least 1 year in health, early childhood, or human services program.
• Experience with health screenings (vision/hearing) preferred.
• Familiarity with Head Start standards and data systems helpful.
• Strong organizational skills and ability to meet timelines.

Responsibilities

• Coordinate with families and staff to ensure health services are delivered timely.
• Document outreach and follow-up efforts accurately.
• Communicate screening outcomes and referrals to relevant staff.
• Contribute to case reviews and interdisciplinary planning.
• Support professional development and stay updated on standards.

Skills

Collaboration

Communication

Data entry

Multitasking

Child Plus

Education

High school diploma or GED

Associate degree or higher preferred

Tools

Child Plus

Job description

Grantee Health and Data Technician (10-months)

Salary Range: $42,120.00 Annually

Position Title: Grantee Health and Data Technician (10-months)

FLSA Status: Non-Exempt

Business Unit: Head Start

Pay Grade: D

Department: Grantee Services

Revision Date: 07-2026

Company Address (work location may be different): Cincinnati-Hamilton County Community Action Agency, 1740 Langdon Farm Road, Cincinnati, Ohio 45237

Position Summary

The Grantee Health and Data Technician is responsible for ensuring that all enrolled children receive timely and compliant health screenings in accordance with Head Start Performance Standards and applicable program procedures. This role supports accurate documentation, coordination with families and staff, and promotes children’s overall health and well-being. Ensures compliance with Head Start Performance Standards, including completing or obtaining evidence-based vision and hearing screenings within 45 calendar days of a child’s first day of attendance.

Essential Job Functions

1 Collaboration and Communication

• Work closely with Family Services Workers, teaching staff, and other program personnel to ensure coordinated health services.
• Communicate screening outcomes and referral needs to the FSW, who will lead parent outreach and follow-up.
• Support accurate documentation of outreach and follow-up efforts completed by Family Services Workers.

2 Knowledge, Skills, and Abilities

• Knowledge of child health screening procedures and Head Start Performance Standards.
• Strong attention to detail and accuracy in data entry and documentation.
• Ability to manage multiple tasks and adhere to timelines.
• Effective communication and collaboration skills.
• Proficiency in Child Plus or similar data management systems (preferred).

3 Collaboration and Teamwork

• Work closely with teachers, family service workers, and mental health and disabilities specialists to develop and implement individualized support plans.
• Participate in case reviews, child study teams, and interdisciplinary planning meetings.
• Contribute insights on child behavior and development to help guide holistic support strategies.

4 Professional Development

• Engage in ongoing professional learning related to child development, trauma-informed care, positive behavior support, and early childhood intervention.
• Stay up to date on Head Start Performance Standards and Child Plus.

Qualifications and Requirements

Minimum Qualifications

• High school diploma or GED required; Associate degree or higher in Health, Early Childhood Education, Human Services, or a related field preferred.
• At least one (1) year of experience working in a health, early childhood, or human services program, preferably within a Head Start or Early Head Start setting.
• Demonstrated experience conducting or supporting child health screenings (vision, hearing, growth, or similar).
• Knowledge of or ability to learn Head Start Performance Standards and program health requirements.
• Experience with electronic data systems for documentation and reporting; Child Plus experience strongly preferred.
• Strong organizational skills with the ability to manage multiple tasks and meet required timelines.
• Effective verbal and written communication skills for collaboration with families, staff, and community partners.

Required Job Competencies

• Passion for service to the community.
• Compassion for others – empathy, respect, caring, kindness.
• Collaboration and teamwork.
• Commitment to continuous improvement.
• Ability to maintain accurate, confidential records in compliance with program policies and federal regulations.
• Analytical skills – able to compile, assess and act on data.
• Communication – able to effectively exchange information with others through verbal, nonverbal, and written methods.
• Customer service – willingness and ability to provide high-quality support, assistance and solutions wherever needed.
• Organization – able to multi-task, prioritize work and meet deadlines with a high level of accuracy and attention to detail.
• Problem-solving – can effectively recognize, assess and resolve issues.

Other Requirements

• A valid driver's license and valid automobile insurance must be maintained.
• Must have reliable Wi-Fi access to support remote work as needed.
• Must pass a background screening and have a current physical.

Working Conditions and Physical Requirements

Working Conditions

• Work Location – Main office is 1740 Langdon Farm Road, Cincinnati, Ohio, but will be required to travel to different Head Start centers and occasional travel to meet with families or partner agencies.
• Work Hours – generally 8:00 a.m. to 5:00 p.m. Monday through Friday, with flexibility to support some evening or weekend availability as needed.
• Onsite work is in an office and early education classroom environment.
• This position is eligible for remote work up to two days per week, defined by department schedules, assuming all eligibility and performance criteria are met and maintained. Hybrid work is not guaranteed and may be withdrawn or changed at management discretion.
• Planned and unplanned travel to and from Head Start Center and other C-HCCAA or meeting/conference locations, including overnight and/or out of town travel may be required.

Physical Requirements

• Use hands to manipulate, handle, feel, and control items or equipment.
• Walk, bend, kneel, and reach.
• Lift a 20-60 lb. child, using all safety precautions.
• Stand, sit, and play with infants and toddlers for long periods of time.
• Conduct both outdoor and indoor activities, in both warm and cold temperatures.
• Talk, hear, and communicate with parents.
• See and be able to read, write, and interpret written documents.

The Cincinnati-Hamilton County Community Action Agency is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. The Functions, Qualifications, Requirements and Physical Demands listed in this job description represent the essential functions of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The listed Job Functions do not necessarily include all activities that the incumbent may perform.