Grant Writer/Administrator

Cityofml; Moses Lake (WA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Retirement plan

Paid holidays

Vacation accrual

Sick leave

Job summary

The City of Moses Lake is seeking a Grant Writer/Administrator to research, draft, and submit grant proposals and to build and maintain relationships with funders. The role requires tracking grant compliance, preparing reports, and providing support to staff and City Council on grant-related matters.

Under the Finance Director and City leadership, you will manage contracts, review proposals, and assist in preparing annual reports and budgets. Spanish language skills are a plus.

Qualifications

• Associate degree in accounting, finance, or related field; work experience considered.
• 1–2 years' grant writing/administration experience preferred.
• Public sector or municipal government experience is a plus.
• Ability to pass background checks and work with diverse stakeholders.

Responsibilities

• Develop and submit grant proposals to multiple funders.
• Manage grant contracts under city direction and ensure compliance.
• Track grant budgets and prepare financial reports.
• Coordinate with departments, contractors, and consultants.
• Prepare presentations and maintain funder relationships.

Skills

Grant writing

Budgeting

Project management

Communication

Public sector experience

Education

Associate's degree in Accounting, Finance, Business Administration or related

Tools

Word

Excel

PowerPoint

Outlook

Job description

Position is open until filled with a first review date of 7/14/2026.

Job Summary

Under the general direction of the Finance Director, the Grant Writer/Administrator will strive to receive funding from different organizations and individuals by researching, drafting, and submitting proposals. The Grant Writer/Administrator is responsible for discovering grant opportunities and building and maintaining relationships with funders, donors, and others within the community; preparing and making presentations; tracking and ensuring compliance with associated grant requirements; and preparing applicable reports.

Essential Functions

• Manages grant contracts under the general guidance of the City Manager and Finance Director.
• Manages the activities of the grant, both before and after the award process.
• Reviews proposals for completeness.
• Reviews grant applications, requirements, data, and resources needed to apply for residential, commercial, industrial, and public development projects.
• Ensures compliance with grant requirements.
• Tracks progress on grant projects and prepares applicable City, State, and Federal reports.
• Provides expertise and support to City staff, departments, boards, commissions, and City Council, including evaluating alternatives and recommending courses of action. Assists in the preparation and updating of annual reports and budgets.
• Responds to questions from contractors, design professionals, and the public; reviews and responds to public requests and complaints; investigates issues involved and recommends appropriate actions.
• Assists in the preparation and maintenance of financial records used to verify accuracy of billing invoices relative to grant projects received from consultants and contractors; regularly updates status of project budgets.
• Prepares and files expenditure and progress reports.
• Establishes and maintains effective working relationships with City staff, City officials, contractors, developers, other professionals, government agencies, and the public in a courteous and helpful manner, sometimes in stressful situations.
• Occasionally attends City Council and other meetings, acts as department or City representative, and serves on boards as assigned.

Knowledge, Skills, and Abilities Required by the Position

• State of Washington's Budgeting, Accounting and Reporting System (BARS) including the Expenditures of State Financial Assistance form (Schedule 15) and SEFA (Schedule 16).
• Reporting and compliance requirements for federal and state grants.
• Project management techniques and principles.
• Able to develop knowledge of applicable federal and state requirements.
• Good customer service skills, including presenting a positive image to the public using tact, courtesy, and good judgment.
• Ability to communicate clearly and professionally with a variety of people in varied work situations, including in person, by phone, and in writing.
• Ability to use basic computer programs (Word, Excel, PowerPoint, Outlook, etc.).
• Ability to speak Spanish is a plus.

Supervisory Controls

The Finance Director or designee assigns work in terms of general instructions and spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

Guidelines

Guidelines include federal, state, City, and department policies and procedures. These guidelines require judgment, selection, and interpretation in application.

Complexity/Scope of Work

The work consists of varied duties related to grant writing and administration. Strict regulations and the need for accuracy contribute to the complexity of the position.

Contacts

• Contacts are typically with coworkers, representatives of other government agencies, bankers, investment professionals, auditors, vendors, and the general public.
• Contacts are typically to exchange information, resolve problems, justify matters, and provide services.

Physical Demands/Work Environment

Work is performed in an office environment and requires the ability to sit or stand for extended periods of time and access all areas of the facility including stairs. Work requires eye/hand coordination and manipulations skills to operate a personal computer, telephone, and other equipment; normal range of hearing and visual acuity; and occasionally moving items in excess of 25 pounds.

Supervisory and Management Responsibility

None.

Minimum Qualifications

• Knowledge and level of competency commonly associated with the completion of an associate's degree in Accounting, Finance, Business Administration, or a study closely related to the occupational field.
• Equivalent combinations of education and experience that provide the knowledge, skills, and abilities necessary to perform the essential duties of the position will be considered.
• A minimum of one (1) to two (2) years of experience in grant writing, administration, management, and coordination.
• Experience in public sector or municipal government strongly preferred.
• All applicants must be able to successfully pass a background check process which includes reference checks and criminal history checks, or other.

Company Description

Moses Lake is a diverse, connected and supportive community of innovation and opportunity that values its namesake lake, small town vibe, growing arts and cultural scene, aerospace, manufacturing and agricultural heritage, and an abundance of sunshine and outdoor activities.

Working for the City will afford you the opportunity to support the vision of Moses Lake, grow professionally, and work among diverse and dedicated staff with a goal to provide a service-oriented government that works with all interests in the community to implement our vision.

Our location and climate allow our residents to enjoy a variety of interests surrounding the Moses Lake community. Moses Lake is centrally located between Seattle and Spokane on Highway I-90 between fields of agriculture, freshwater lakes, vineyards and popular recreational destinations.

Moses Lake boosts active community parks and events, athletic venues and tournaments, a campground, and the popular Surf 'n Slide water park. The surrounding Columbia Basin area is filled with wine tours, a wildlife refuge, the Gorge Amphitheater, local fresh markets with direct-from-the-farm produce, and boutiques.

The City of Moses Lake is proud to be an equal opportunity employer. Our objective is to provide equal opportunity in all terms, conditions, and privileges of employment for qualified applicants and employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, or status as a covered veteran.

Benefits

The City of Moses Lake offers a comprehensive benefits package. Employees (and their families) are eligible to enroll in medical, dental, and vision coverage. In addition to basic life insurance coverage, AD&D, dependent life, additional life insurance, long-term disability, EAP and LifeFlight are also offered. Retirement is through the Department of Retirement Systems - Public Employees Retirement System. Optional deferred compensation is offered with a City match of up to 2% of the employee's base salary. Beginning January 1, 2024, the City began offering an optional Flexible Spending Account (FSA) for healthcare and dependent care. Employees of the City receive eleven (11) paid holidays plus one (1) floating holiday annually. Vacation accrual begins at 12 days annually and increases with years of service. Sick leave is accrued at the rate of eight (8) hours per month.