Grant Submission Manager

University of the Pacific; Stockton (CA); On-site; USD 73,000 - 76,000; Full time

Job summary

University of the Pacific is seeking a Grant Submission Manager in Stockton, California. This role involves overseeing grant compliance and submissions, providing support to the Director of Research, and coordinating office functions.

The ideal candidate will have a Bachelor's degree and two years of experience with grants. Knowledge of federal submission portals is essential, along with exemplary communication skills. A passion for diversity and inclusion is critical for fostering a supportive workplace.

Qualifications

• Minimum two years' experience with grant/contract processes.
• Familiarity with federal funder submission portals like ASSIST and Research.gov.
• Strong writing skills and ability to manage deadlines.

Responsibilities

• Review grants and contracts for compliance.
• Support the Director of Research with submissions.
• Coordinate grant training workshops.

Skills

Grant compliance

Proposal writing

Attention to detail

Oral communication

Diversity awareness

Education

Bachelor's Degree

Master's Degree (preferred)

Tools

Microsoft Office (Word, Excel, PowerPoint)

Grants.gov

Job description

Grant Submission Manager

Primary Purpose: The Grant Submission Manager is responsible for pre-award grant compliance and grant and applicable contract submissions, supporting the Director of Research.

Essential Functions

• Reviews grants and incoming contracts for compliance and supports submission of faculty and staff led proposals.
• Supports the Director of Research in the application of proposal and contracts/ bid submission guidelines and any/all federal regulations.
• Provides administrative support for the Office of Research and Sponsored Programs events, including the Research and Creativity Showcase.
• Assists in coordination of grant training workshops.
• Reviews and incorporates feedback to faculty for budget and administrative forms in grant submissions.
• Maintains existing grants database and University-wide grants software Cayuse.
• Serves as liaison for incoming and outgoing sub-award compliance review and paperwork.
• Supports grant routing and administration.
• Provides support for other office functions, including preparation of contracts.
• Assists / cross trains in office compliance functions as needed and maintains web based sites related to research.
• Co‑ordinates / supports office personnel, including human and animal research director, and director of strategic research.
• Performs other related duties as assigned or requested.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision‑making that demonstrates awareness of, and responsiveness to, the ways socio‑cultural forces related to race, gender, ability, sexuality, socio‑economic status, etc. impede or propel students, faculty, and staff.

Physical Requirements

Requires extended periods of sitting at a workstation and in meetings, repetitive hand/wrist motion while using a computer keyboard and phone, occasional standing, walking, climbing stairs, bending, stooping, and reaching, and occasional lifting up to 25 pounds. This in‑person role requires willingness to relocate within California, preferably within 25 miles of the Stockton Pacific campus.

Work is primarily performed in a standard office environment during standard business hours.

Minimum Qualifications

• Bachelor's Degree.
• Two (2) years of experience with grant/contract process.
• Experience with federal funder submission portals like ASSIST, Research.gov, and Grants.gov.
• Knowledge of federal opportunities, particularly NIH and NSF.

Preferred Qualifications

• Master's Degree.
• Demonstrated proficiency in the use of computer office software including word‑processing, spreadsheet, presentation applications and databases.
• Ability to work on competing deadlines/priorities.
• Excellent writing and oral communication skills.
• Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
• Knowledge of grant proposal process.
• Advanced use of computer office software: spreadsheet, databases and Outlook.
• Attention to detail, experience with organizing incoming processes.
• Experience creating/reviewing or developing project budgets.
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Hiring Range

$73,000 - $76,000 per year. We consider factors such as scope and responsibilities of the position, candidate's qualifications, internal equity, and market and organizational considerations when extending an offer.

Background Check Statement

All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.

Anti‑Discrimination/EEO Policy Statement

University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.