Grant Specialist for Sponsored Projects & Research Compliance

Providence College; College Station (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Providence College in Rhode Island seeks a professional to advise and support faculty in identifying funding opportunities and managing external grants. The role coordinates with IRB/IACUC, develops budgets, and supports training; collaborates to strengthen research programs and track budgets.

Candidates will manage multiple projects, maintain compliance, and contribute to institutional research administration initiatives.

Qualifications

• Bachelor’s degree from an accredited institution required.
• Three to five years’ experience in grant development/management, preferably in higher education or equivalent.
• Effective written and verbal skills.
• Ability to multi-task and ensure responsive communication and service.
• Commitment to professional development and staying apprised of changing sponsored and federal regulations.
• Ability to work in a fast-paced, deadline driven environment requiring flexibility and adaptability.
• Intermediate skills with Microsoft applications.
• Intermediate skills with Adobe Acrobat.
• Experience with Microsoft Teams.
• Experience with government portals, preferably research.gov, grants.gov, NIH era common.
• Experience using electronic grants management systems.

Responsibilities

• Advise and support faculty in identifying funding opportunities and managing external grants.
• Develop proposal checklists, timelines, and compliance budgets; obtain approvals.
• Hold grant orientations and ensure reporting; address project implementation issues.
• Coordinate with IRB and IACUC; support training and compliance monitoring.
• Collaborate to implement RI-Research Administration Collaborative; maintain data and coordinate data collection.
• Implement SPaRC internal grant programs and track budgets.

Skills

Grant administration

Research compliance

Proposal development

Communication

Project coordination

Education

Bachelor’s degree

Tools

Microsoft Teams

Adobe Acrobat

Microsoft Office

research.gov

grants.gov

Grants management systems

Job description

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Overview

Advises and supports an assigned portfolio of faculty in the identification of funding opportunities and the preparation, submission, and management of external grants from federal and private sponsors.

Duties and Responsibilities

1. Working with an assigned portfolio of departments, provide professional research administration services. Develop funding strategies, identify and disseminate funding opportunities, provide individualized consultation with faculty, develop proposal checklists and timelines, consult and advise faculty on developing competitive grant applications, develop compliance budgets meeting both the College and sponsors guidelines, and obtain institutional approvals for submission. Hold grant orientations, problem solve project implementation issues and ensure reporting. (50%)
2. Coordinate with the Institutional Review Board and support the Institutional Animal Care and Use Committee ensuring compliance with federal regulations from the Office of Human Research Protection and the Office of Laboratory Animal Welfare Safety. Lead the administration of the Responsible Conduct of Research Training Program, Financial Conflict of Interest Disclosure, and the administration of college and agency specific compliance monitoring protocols. (20%)
3. Work collaboratively with the Sr. Director to Implement objectives of the RI-Research Administration Collaborative, a consortium to strengthen the research competitiveness across Rhode Island. Support collaborative and interdisciplinary research initiatives and programs designed to spur larger, collaborative team proposals across the College and/or with external partners. Maintain a research expertise database, and coordinate and collect data. (20%)
4. Implement SPaRC internal grant programs, administer limited competition funding opportunities, track and manage multiple projects, contribute to team projects update office internal portal site, and track budgets. (10%)

MARGINAL DUTIES

1. Perform all other duties as may be required.

Education and Experience

• Bachelor’s degree from an accredited institution required.
• Three to five years’ experience in grant development/management, preferably in higher education or an equivalent combination of education and experience.
• Effective written and verbal skills.
• Ability to multi-task and ensure responsive communication and service.
• Commitment to professional development and staying apprised of changing sponsored and federal regulations and rules.
• Ability to work in a fast-paced, deadline driven environment requiring flexibility and adaptability to an unpredictable and sometimes demanding workflow.
• Intermediate skills with Microsoft applications.
• Intermediate skills with Adobe Acrobat
• Experience with Microsoft Teams
• Experience with government portals, preferably research.gov, grants.gov, NIH era common.
• Experience using electronic grants management systems.

PHYSICAL DEMANDS

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

DISCLAIMER

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.