Assistant Director of Sponsored Projects & Research Compliance

Providence College; College Station (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Qualifications

• Bachelor’s degree required; Master’s preferred.
• Two years’ experience in grantwriting or related field.
• Ability to write/edit complex material and manage multiple projects.

Responsibilities

• Identify sponsors and funders; build funding opportunities lists.
• Develop and implement pre-award and post-award grant activities.
• Maintain budgets, tracking, and compliance with guidelines.
• Coordinate with committees and provide training on grants processes.

Skills

Grant writing

Communication skills

Organizational skills

Project management

Education

Bachelor’s Degree

Master’s Degree preferred

Job description

Founded in 1917, Providence College (PC) is a premier Catholicliberal arts institution steadfastly committed to academicexcellence through a dynamic core curriculum, a distinctiveDevelopment of Western Civilization Program, and abundantexperiential learning opportunities. The only U.S. higher educationinstitution administered by the Dominican Friars, PC is committedto providing a variety of opportunities for intellectual, social,moral, and spiritual growth in a supportive environment. ProvidenceCollege believes that cultural and intellectual pluralism isessential to the excellence of its academic programs, and strivesto foster an academic culture and campus community reflecting theglobal environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’scapital city and is close to the many cultural and educationalofferings of Rhode Island’s “renaissance city.” Additionally,Providence is located an hour from Boston and just a few hours fromNew York City.

For years, Providence College has been recognized in the U.S.News & World Report “Regional Universities – NorthCategory” and has been commended by several other rankingpublications.

Overview

Work directly with faculty on grant proposal development,submission, and award management. Identify funding opportunities,preparation of proposals, budgets and solicitation packages;develop and implement outreach and training programs andcommunication, and compliance with appropriate federal, state, orother regulations.

Duties and Responsibilities

1. Assist faculty and other College staff in identifying sponsors to maximize sponsored research/program funding from governmentaland private agencies. Set up SPIN profiles and conduct fundingsearches, curate funding opportunities lists, and perform outreachwith faculty to understand faculty scholarly interests and matchfunding opportunities. Conduct research development activities suchas organizing events/activities to promote research collaborationand recognition. Assist faculty in the preparation, review, andfollow-up of grant and contract proposals and electronic researchadministration. Lead the implementation of the College's Guidelinesfor External Fellowships, including advising faculty on theinterpretation and application of the guidelines and facilitatingconversations with deans, department chairs, and the Sr. VicePresident for Academic Affairs/Provost related to faculty requests.Provide editing and comments on faculty proposals to increase thecompetitiveness of proposals. Assist faculty/staff with budgetdevelopment for grant proposals in accordance with sponsor,College, and Federal guidelines. Perform a comprehensive review offaculty-initiated grant proposals to ensure compliance withProvidence College policy and funding agency guidelines andregulations and enhance proposal competitiveness. Coordinate withregulatory committees as needed in the pre-award phase of proposaldevelopment. (45%)
2. Develop, plan, and implement grantsmanship training andcommunications/outreach plans to engage and inform the campuscommunity of SPaRC services, successes, and policies/procedures.Design and implement programs to strengthen and expand proposalsubmission such as the Grant Improvement Program and SPaRC internalgrant programs(s). Develop an annual training calendar of eventsthat balances pre-award, post-award, and award management training.Plan, and implement workshops to educate faculty, administrators,and others on grant-related matters as needed. Refine, maintain,and keep current the department website, internal portal site,databases (including Cayuse), internal procedure manuals, andtracking systems. (25%)
3. Organize and maintain proposal and grant records. Work withgrant recipients to ensure stewardship of grants and contractsincluding resolution of grant-related administrative questions.Ensure that effort and progress reports are completed andmaintained on file. Ensure Annual COI disclosures and othercompliance documentation are on file. Develop and maintain a highlevel of expertise on the administrative rules and regulationsgoverning federal, state, and private grants, as well as knowledgeof funding opportunities related to faculty interests and highereducation. Support regulatory committees (i.e. IRB, IACUC) asassigned to ensure research compliance. (15%)
4. Track office budget/expenditures and Indirect Cost (IDC)recovery utilization. Manage the data needed for annual reports, orother data requests. Monitor expenditures on existing awards.Develop templates, documents, and materials to assist in thedevelopment of funding proposals. Assist in implementing programssuch as the Grant Improvement Program. Provide other support forthe identification, development, submission, and management ofgrants. (15%)

MARGINAL DUTIES:

1. Perform all other duties as may be required.

Education and Experience

• Bachelor’s Degree from an accredited institution required.Master’s Degree preferred.
• Two years’ experience including a background in grantwriting/administration or a related field, or an equivalentcombination of education and experience required.
• Enthusiasm for, and commitment to, working with faulty,encouraging them to seek external funding for sponsored projectsresearch.
• Excellent written and verbal communication skills, includingthe ability to write and edit complex material.
• Excellent research, analytical, organizational, andinterpersonal skills.
• Strong customer service orientation including the ability towork with various constituencies and individuals across campus,including faculty, staff, and administrators.
• Ability to address complex issues independently and to managemultiple projects in a deadline-driven environment.
• Some evening and weekend work may be required.
• Some travel for professional development/training may berequired.

PHYSICAL DEMANDS:

The physical demands described here are representative of thosethat must be met by an employee to successfully perform theessential functions of this position. Reasonable accommodations maybe made to enable individuals with disabilities to perform theessential functions.

• Sitting in a normal seated position for extended periods oftime
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingersrather than with whole hand(s) or arm(s), for example, using akeyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

DISCLAIMER:

This job description indicates the generalnature and level of work expected of the incumbent. It is notdesigned to cover or contain a comprehensive listing of activities,duties, or responsibilities required of the incumbent. Incumbentmay be asked to perform other duties as required.