Assistant Director of Sponsored Projects & Research Compliance

Providence; Providence (RI); On-site; USD 65,000 - 90,000; Full time

Job summary

Providence College invites applications for a Grants Development Specialist to support proposal development, submission, and award management. The role includes identifying sponsors, preparing budgets, and coordinating with faculty to enhance competitiveness of proposals.

The position develops and delivers SPaRC training and communications, maintains internal systems and databases (including Cayuse), and ensures compliance with regulations across pre-award activities.

Qualifications

• Bachelor’s Degree from an accredited institution required.
• Two years’ experience including a background in grant writing/administration or a related field.
• Excellent written and verbal communication skills, including the ability to write and edit complex material.
• Excellent research, analytical, organizational, and interpersonal skills.
• Strong customer service orientation with diverse campus constituencies.
• Ability to manage multiple projects in a deadline-driven environment.

Responsibilities

• Assist faculty and College staff in identifying sponsors and maximizing funding.
• Develop and implement grantsmanship training and SPaRC communications plans.
• Organize and maintain proposal and grant records; ensure compliance and reporting.
• Track budgets, IDC recovery, and prepare annual reports and data requests.

Skills

Grant writing

Grant administration

Communication skills

Organizational skills

Project management

Team collaboration

Education

Bachelor's Degree

Master’s Degree

Tools

Cayuse

Job description

Work directly with faculty on grant proposal development, submission, and award management. Identify funding opportunities, preparation of proposals, budgets and solicitation packages; develop and implement outreach and training programs and communication, and compliance with appropriate federal, state, or other regulations.

1. Assist faculty and other College staff in identifying sponsors to maximize sponsored research/program funding from governmental and private agencies. Set up SPIN profiles and conduct funding searches, curate funding opportunities lists, and perform outreach with faculty to understand faculty scholarly interests and match funding opportunities. Conduct research development activities such as organizing events/activities to promote research collaboration and recognition. Assist faculty in the preparation, review, and follow-up of grant and contract proposals and electronic research administration. Lead the implementation of the College's Guidelines for External Fellowships, including advising faculty on the interpretation and application of the guidelines and facilitating conversations with deans, department chairs, and the Sr. Vice President for Academic Affairs/Provost related to faculty requests. Provide editing and comments on faculty proposals to increase the competitiveness of proposals. Assist faculty/staff with budget development for grant proposals in accordance with sponsor, College, and Federal guidelines. Perform a comprehensive review of faculty-initiated grant proposals to ensure compliance with Providence College policy and funding agency guidelines and regulations and enhance proposal competitiveness. Coordinate with regulatory committees as needed in the pre-award phase of proposal development. (45%)
2. Develop, plan, and implement grantsmanship training and communications/outreach plans to engage and inform the campus community of SPaRC services, successes, and policies/procedures. Design and implement programs to strengthen and expand proposal submission such as the Grant Improvement Program and SPaRC internal grant programs(s). Develop an annual training calendar of events that balances pre-award, post-award, and award management training. Plan, and implement workshops to educate faculty, administrators, and others on grant-related matters as needed. Refine, maintain, and keep current the department website, internal portal site, databases (including Cayuse), internal procedure manuals, and tracking systems. (25%)
3. Organize and maintain proposal and grant records. Work with grant recipients to ensure stewardship of grants and contracts including resolution of grant-related administrative questions. Ensure that effort and progress reports are completed and maintained on file. Ensure Annual COI disclosures and other compliance documentation are on file. Develop and maintain a high level of expertise on the administrative rules and regulations governing federal, state, and private grants, as well as knowledge of funding opportunities related to faculty interests and higher education. Support regulatory committees (i.e. IRB, IACUC) as assigned to ensure research compliance. (15%)
4. Track office budget/expenditures and Indirect Cost (IDC) recovery utilization. Manage the data needed for annual reports, or other data requests. Monitor expenditures on existing awards. Develop templates, documents, and materials to assist in the development of funding proposals. Assist in implementing programs such as the Grant Improvement Program. Provide other support for the identification, development, submission, and management of grants. (15%)

MARGINAL DUTIES:

1. Perform all other duties as may be required.

• Bachelor’s Degree from an accredited institution required. Master’s Degree preferred.
• Two years’ experience including a background in grant writing/administration or a related field, or an equivalent combination of education and experience required.
• Enthusiasm for, and commitment to, working with faulty, encouraging them to seek external funding for sponsored projects research.
• Excellent written and verbal communication skills, including the ability to write and edit complex material.
• Excellent research, analytical, organizational, and interpersonal skills.
• Strong customer service orientation including the ability to work with various constituencies and individuals across campus, including faculty, staff, and administrators.
• Ability to address complex issues independently and to manage multiple projects in a deadline-driven environment.
• Some evening and weekend work may be required.
• Some travel for professional development/training may be required.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

DISCLAIMER:

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.