Grant & Research Portfolio Manager

Harvard University; Boston (MA); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Parental leave

Health insurance

Retirement plans

Wellbeing resources

Tuition assistance

Commuter benefits

Job summary

Harvard University’s Department of Neurobiology seeks a Research Portfolio Administrator to manage lifecycle sponsored award processes, ensuring compliance with sponsor and institutional policies. The role collaborates with PIs, department staff, ORA, and OSP to prepare budgets, submit proposals, and monitor ongoing awards.

The position requires strong analytical, financial, and communication skills, with experience in pre- and post-award activities, and proficiency with sponsor systems.

Qualifications

• 4 years of work experience in grants administration or related field.
• At least 2 years experience in pre- and/or post-award management.
• Bachelor's degree preferred.
• Experience managing sponsored projects or other restricted financial resources in a research/academic environment.
• Excellent computer skills, including proficiency with Microsoft Office and web-based applications; Excel skills preferred.
• Experience using ASSIST, eRA Commons and other sponsor systems.
• Knowledge of grants management policies and practices, budget management, financial forecasting and reporting.
• Ability to monitor and apply regulations related to research grants and other awards.
• Proven ability to work both collaboratively and independently in a fast-paced environment.
• Good organizational skills and the ability to plan and act independently on projects with minimal supervision.

Responsibilities

• Pre-Award responsibilities include, but are not limited to: managing the application process with researchers, subrecipient institutions, and other administrators to meet deadlines; working with PIs to prepare and submit grant applications; advising researchers on funding opportunity requirements; preparing project budgets; entering proposals into GMAS and sponsor portals; drafting Just-In-Time responses.
• Post-Award responsibilities include: daily monitoring of grants and contracts; providing guidance on federal funding regulations; managing complex multi-source portfolios; invoicing sponsors; monitoring expenditures; overseeing subrecipients; preparing financial projections; notifying PIs of funding shortfalls; reviewing payments and reimbursements; assisting with effort certifications and reporting; coordinating with OSP to close out projects.
• Interpreting and administering university guidelines; working with OSP to close out sponsored projects per award requirements; providing guidance to faculty on policies; ensuring compliance with cost principles.

Skills

Grants administration

Pre/post-award mgmt

Budgeting

MS Office

Excel

ASSIST/eRA

Regulatory knowledge

Communication skills

Organizational skills

Analytical thinking

Education

Bachelor's degree preferred

Tools

GMAS

Grants.gov

ASSIST

eRA Commons

ProposalCentral

Job description

Harvard University’s Department of Neurobiology seeks a Research Portfolio Administrator to manage lifecycle sponsored award processes, ensuring compliance with sponsor and institutional policies. The role collaborates with PIs, department staff, ORA, and OSP to prepare budgets, submit proposals, and monitor ongoing awards.

The position requires strong analytical, financial, and communication skills, with experience in pre- and post-award activities, and proficiency with sponsor systems.