GRANT MONITOR

City of Amarillo; Amarillo (TX); On-site; USD 22,000 - 29,000; Full time

Job summary

City of Amarillo seeks a Grant Monitor to oversee federal and state grant-funded programs. You will interpret regulations, monitor compliance, and develop procedures under the Grant Manager and Deputy Community Development Director.

Responsibilities include working with CDBG, HOME, ESG, CoC, and HMIS programs, preparing reports, and coordinating with multiple departments. A Bachelor’s degree and valid Texas driver's license are required.

Qualifications

• Bachelor's degree required or equivalent combination of education and experience.
• Experience with grant monitoring or federal/state programs preferred.
• Strong written and verbal communication skills.

Responsibilities

• Monitors and reports on federal/state grant programs (CDBG, HOME, ESG, CoC, HMIS).
• Maintains and verifies data in grant reporting systems.
• Provides technical assistance on project implementation and funding agreements.
• Keeps current with regulatory requirements for grant programs.
• Prepares and delivers reports to departments and management.
• Assists with budget development and annual performance reporting.

Skills

Outlook

Excel

Word

Adobe

PowerPoint

Education

Bachelor's degree

Tools

HMIS

Job description

JOB TITLE: Grant Monitor

JOB CLASS NUMBER: CLR820

PAY GRADE: G06

FLSA STATUS: Non-Exempt

BUSINESS UNIT NAME: Community Development

REPORTS TO: Grant Manager/Deputy Community Development Director

SUPERVISORY WORK: None

PAY: $18.50 per hour

SUMMARY

Under the supervision of the Grant Manager, this position is responsible for providing tasks related to monitoring all federal and state grant-funded programs (including, but not limited to: CDBG, HOME, ESG, CoC, HMIS, CARE, etc.). Team responsibilities include researching, interpreting, and applying relevant federal regulations to grant programs; writing proposals; developing and managing projects; monitoring compliance; evaluating projects; and performing special studies and research to develop programs, projects, and procedures for various departmental and city programs.

_ NOTE: Employees in the Community Development Department and their family members are prohibited from participating in or receiving benefit from the City of Amarillo’s programs funded by the Department of Housing and Urban Development and other state and federally funded programs and grants. _

ESSENTIAL RESPONSIBILITIES

• Participates in a team of employees tasked with monitoring the following grant-funded programs: Community Development Block Grant (CDBG), HOME Partnership Program, Emergency Solutions Grant (ESG), CARE, Continuum of Care (CoC), and the Homeless Management Information System (HMIS).
• Oversight of all grant reporting data within the various computer information and reporting systems.
• Provides technical assistance to departments and agencies in the implementation of projects and funding agreements.
• Conducts ongoing research and education on current regulatory requirements for federal and state grant programs.
• Provides written and oral communication guidance to agencies, other city departments, management, and/or public inquiries about grant programs.
• Monitors and adheres to federal labor standards as required for funded projects.
• Reviews grants for reporting deficiencies and makes recommendations for corrective actions.
• Prepares a variety of scheduled and unscheduled reports.
• Participates in the development and implementation of the department Consolidated Plan and Annual Action Plan.
• Assists with required neighborhood and public hearing notices and meetings.
• Assists with the evaluation and prioritizing of requests for funding.
• Assists with grant budgets and annual performance reports.
• Conducts research and compiles statistical data related to staffing, costs, procedures, and policies required to develop proposals for new and continuing federal and state grant programs; activities include but are not limited to preparing funding proposals, giving presentations at public meetings; submitting timely proposals to the appropriate funding agencies, and coordinating with the appropriate departments or agencies as necessary for the implementation of projects.
• Ensures preparation and submission of required Environmental Review Records for various programs.
• Responds to citizen inquiries and provides interpretation of the department’s policies, programs, and procedures.
• Assists in the coordination of the local Continuum of Care, primarily providing tasks as the collaborative applicant for the yearly CoC grant.
• Provides oversight and coordination of the Homeless Management Information System (HMIS).
• Performs other job‑related duties as assigned.

MINIMUM REQUIREMENTS

A Bachelor’s degree is required. A combination of education and work experience may be considered in lieu of a degree. Must have a valid Texas driver’s license.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to work well with a diverse staff and the public, always maintaining positive and professional communication
• Demonstrated proficiency with various types of office-related software, including, but not limited to Outlook, Excel, Word, Adobe, Power Point, etc.
• Strong editing and proof‑reading skills necessary
• Ability to type 35 wpm is preferred
• Ability to operate computers for data entry and word processing
• Strong verbal and written communication skills required
• Ability to operate small office equipment, including copy machines or multi‑line telephone systems

ADA PROFILE

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is regularly required to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The employee must also walk, stand, balance, sit, hear, crouch, grasp, handle, feel, finger, reach, push, pull, speak, see, and talk. Also requires the ability to make rational decisions and perform repetitive motions.

WORK ENVIRONMENT

Monday through Friday, 8am to 5pm. May require occasional after‑hour work to attend meetings, finish project, and meet deadlines. The employee works in a dynamic environment that requires being sensitive to change and responsive to changing goals, priorities, and needs.

The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.

The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.