Grants Manager

City of St. Cloud; Town of Florida (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

City of St. Cloud is seeking a strategic Grants Program Manager to lead the City’s grants administration, focusing on securing and managing federal and state funding for infrastructure, community development, and essential public services.

The role oversees the grant management system, supervises the CDBG Program Manager, and collaborates with departments and external consultants to ensure compliance, efficient data collection, and timely reporting across all programs.

Qualifications

• Bachelor’s degree in a related field plus six years of government and CDBG grant-related experience and two years of supervisory experience; or equivalent combination.

Responsibilities

• Oversee the City’s grants management program and compliance
• Administer the Community Development Block Grant (CDBG) program
• Prepare competitive grant applications and required reporting
• Collaborate with City departments, leadership, and community partners
• Support strategic funding initiatives aligned with City priorities
• Writes and develops grant proposals to secure funding from diverse programs and projects
• Provides direction in establishing a grant planning and development program and ensures robust controls for compliance
• Creates and manages a centralized grants management, tracking, and reporting system
• Administers grant program funds through program analysis and financial reporting
• Creates a master file containing all funding information and coordinates reporting across programs
• Collaborates with staff to optimize program implementation for data collection and timely reporting
• Creates policies and systems for effective grant administration and internal controls
• Performs additional related tasks as needed

Education

Bachelor's Degree in Business Management, Public Administration, Financial Management or related field

Job description

Grants Program Manager
Monday – Friday | 8:00 a.m. – 5:00 p.m.

Make an Impact in the City of St. Cloud

The City of St. Cloud is seeking a strategic and driven Grants Program Manager to lead and oversee the City’s grants management program. This role is responsible for securing and managing federal and state funding that supports infrastructure, community development, and essential public services.

Key Responsibilities

• Oversee the City’s grants management program and compliance
• Administer the Community Development Block Grant (CDBG) program
• Prepare competitive grant applications and required reporting
• Collaborate with City departments, leadership, and community partners
• Support strategic funding initiatives aligned with City priorities

We’re Looking for Someone Who Demonstrates

Accountability through strong compliance and oversight,
Empowerment by supporting departments and partners,
Innovation in developing funding solutions and improving processes, and
Ownership from application through award and reporting.

Why Join Us?

This is an opportunity to help shape the future of St. Cloud by securing resources that create meaningful, lasting improvements for our community.

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Serves as the primary administrator for the grant management system.
• Oversees the Community Development Block Grant (CDBG) program and activities. Provides direct supervision of the CDBG Program Manager.
• Assess new grant opportunities and applications to ensure alignment with City’s strategic priorities. Evaluate potential costs and benefits, including matching requirements, operating expenses, and potential program expansion.
• Writes and develops grant proposals to secure funding from diverse programs and projects. Collaborates with external consultants hired by the City for technical or complex grant preparation.
• Provides direction in the establishment of a grant planning and development program, offering support and guidance to departmental staff. Ensures robust controls and systems are implemented to uphold compliance with relevant statutes, regulations, policies, procedures, and contracts.
• Provides pre-planning and technical support to City departments and community partners. This includes reviewing applications to ensure compliance with grant requirements, collaborating on narrative edits, developing timelines, facilitating communication with grantors, aligning grant proposals with City priorities, and offering guidance on budget details.
• Creates, oversees, and coordinates a centralized grants management, tracking, and reporting system. Provides detailed information to City departments, and external agencies and effectively monitors all aspects of grant applications, reimbursements, reporting obligations, and performance metrics across all programs.
• Administers grant program funds through program analysis and financial reporting.
• Creates and manages a master file containing all information related to funding administration.
• Collaborates with staff to optimize program implementation for efficient data collection, accurate and timely reporting, and achieving required outcomes.
• Creates policies, procedures, and systems to ensure the effective administration of grants, focusing on compliance and robust internal controls.
• Performs additional tasks as assigned or deemed necessary, which are related or logically connected to the position.

Bachelor’s Degree in Business Management, Public Administration, Financial Management or related field supplemented by six (6) years of government and CDBG grant related experience and two years of supervisory experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Must possess and maintain a valid state driver's license with an acceptable driving history.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Mathematics:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Reasoning:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.