Grant Manager

IAVI; New York (NY); Remote; USD 80,000 - 90,000; Full time

Job summary

An established industry player is seeking a Grant Manager to support their mission of translating science into global health solutions. This role involves managing donor-funded grant budgets, preparing financial reports, and ensuring compliance with funder regulations. The ideal candidate will possess strong Excel skills and experience in grants management, contributing to impactful projects that address urgent global health challenges. Join a team dedicated to innovative solutions and collaboration in the pursuit of affordable public health advancements.

Benefits

Annual bonus

Generous retirement savings plan

Competitive health insurance benefits

Qualifications

• 5+ years in finance/management roles required.
• Experience managing grants and contracts is essential.

Responsibilities

• Assist in budget preparation and submission for grant proposals.
• Manage awarded grants and contracts, ensuring compliance.
• Lead financial component of proposal requests.

Skills

Excel proficiency

Communication skills

Organizational skills

Time management

Ability to work independently

Education

Bachelor's Degree

Advanced Degree

Tools

Grants Management Database

Job description

Job Title: Grant Manager
Location: New York, NY preferred or US – Remote can be considered
Reports to: Executive Director, Grants, Contracts and Compliance

Position Summary:

Join IAVI and help us translate science into global health solutions!

IAVI is seeking an ambitious Grant Manager, who will provide support to the Executive Director, GC&C. The Grant Manager helps manage donor funded grant and contract budgets, contributes to the internal monitoring of expenses charged to IAVI’s current grants and contracts, and supports the preparation of external financial reports for our funders, and development of budgets for funder proposals. The Grant Manager is versed in designing, building, and testing dynamic financial models to execute these tasks.

Key Responsibilities:

• Assist the Executive Director, GC&C in the preparation of budget-related materials and supporting documents required for submission with grant proposals, funding renewals, financial reports, grant extension requests, work plans, reports, etc.
• Independently lead the management and submission of the financial component of proposal requests, which includes the following responsibilities:
  • Prepare proposal budget models.
  • Complete application forms.
  • Review solicitation requirements and summarize for presentation.
  • Prepare and maintain internal tracking checklists and timeline documents.
• Manage the administration of awarded grants and contracts based on established portfolio, including the following responsibilities:
  • Maintain and update existing Excel models which serve as the basis for internal grant budgeting and actual cost tracking.
  • Utilize existing methodologies to regularly monitor spend against grants to ensure annual targets are met and ensure alignment with organizational forecast.
  • Prepare slides and help present various analyses / grant spend status to IAVI program staff.
  • Maintain IAVI’s Grants Management Database.
  • Ensure compliance with funder regulations and requirements, including reporting protocols, various funder reporting templates, funder approval policies and procedures, and award close-out procedures.
  • Make reparation and finalization of all financial funder deliverables.
• Lead the review and approval of expenses prior to their entry into the financial management system coordinating with other members of the grant management team.
• Support the development of organizational-standardized processes and tools to be used for financial grant management.
• Assist the Executive Director, GC&C in ad hoc financial analyses as required.

Education and Work Experience:

• Bachelor’s Degree is required; advanced degree is desirable.
• Minimum 5 years’ work experience in finance/management roles is required.
• Minimum 3 years’ experience in administering grants and contracts is required.
• Experience with both pre- and post-award grants management is preferred.
• Experience with grants funded by NIH, BARDA, DTRA USAID and other government agencies, as well as Bill & Melinda Gates Foundation is highly desirable.

Qualifications and Skills:

• Expert proficiency in Excel with knowledge of pivot tables, macros and complex formulas is required.
• Communication skills, including written and oral communication is required.
• Organizational and time management skills is required.
• Ability to perform well in a complex work environment and address numerous simultaneous requests effectively.
• Ability to deliver high-quality, accurate work within tight deadlines.
• Ability to work independently as well as function as a team player.

Organizational Overview:

IAVI is a nonprofit scientific research organization dedicated to addressing urgent, unmet global health challenges including HIV and tuberculosis. Our mission is to translate scientific discoveries into affordable, globally accessible public health solutions. Through scientific and clinical research in Africa, India, Europe, and the U.S., IAVI is pioneering the development of biomedical innovations designed for broad global access. We develop vaccines and antibodies in and for the developing world and seek to accelerate their introduction in low-income countries. IAVI programs and partnerships are grounded in the regions of the world where the disease burden is the greatest, and our approach emphasizes sustainability. Our network of clinical research center partners in Africa and India helps strengthen in-country research capacity and supports the training and education of the next generation of scientists. The global impact of our science includes fundamental contributions to understanding the biology of HIV infection, which IAVI and others are applying toward advancing vaccine science and immunology.

IAVI CORE VALUES:

• Dedication to the Mission: We are committed to the translation of scientific discoveries into affordable, globally accessible public health solutions
• Innovative Evolution: We are committed to solving complex problems in creative and innovative ways, learning from our mistakes and successes and never giving up
• Integrity: We are committed to meeting the highest ethical and professional standards in everything we do and to taking responsibility for our actions to earn respect
• Collaboration: We are committed to embracing diversity, the power of global teamwork and the belief that by working as one we can make a difference

Compensation and Benefits Information for US-Based Candidates:

Annual base salary for this position is: $80,000.00 - 90,000.00

Please note, there may be some variation based on experience level. In addition, this position offers competitive benefits such as annual bonus, generous retirement savings plan, competitive health insurance benefits, and other benefits.