Grant-Funded Administrative Specialist

City of San Antonio; San Antonio (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

San Antonio Metro Health District (SAMHD) seeks a capable administrative professional to support a department's operations and public-facing activities. The role involves preparing correspondence, coordinating admin processes, and assisting in policy formation while ensuring compliance with city rules.

As a grant-funded, at-will position, the incumbent may supervise staff, monitor payroll, and help manage inventories and reports. Work location is in San Antonio, TX, with typical daytime hours.

Qualifications

• Two years of college from an accredited college or university.
• Two years of administrative experience.

Responsibilities

• Prepares correspondence for communication with other City departments as well as the public.
• Assists in providing a variety of responsible duties involved in coordinating the administrative operations of the assigned department or division.
• Assists in the formulation of policies and procedures for the assigned department; ensures compliance with current City and department rules and regulations.
• Participates in the preparation of the department budget; assists with monitoring and reviewing expenditures; provides information to appropriate department staff.
• Monitors inventory of office supplies; reviews purchase requisitions and requests for payments.
• Assists in coordinating administrative personnel functions; assists in initiating personnel requisitions; monitors overtime and attendance records; assists in preparing and monitoring employees' payroll.
• Researches, compiles and analyzes data for special projects and various reports; prepares reports outlining progress of projects; documents, problems and issues.
• May oversee operations of a warehouse including inventory control, purchasing materials and tools and ensuring inventory procedures are implemented.
• May supervise clerical and administrative staff in general office operations.
• May prepare public relations data, brochures and handouts.
• May organize and maintain filing systems; maintain records related to specific areas of assignment.
• May respond to and resolve difficult and sensitive citizen inquiries and complaints.

Skills

Accounting knowledge

Office administration

Communication skills

Data analysis

Research methods

Record keeping

Computer skills

Team collaboration

Independent work

Education

Two years of college coursework

Job description

San Antonio Metro Health District (SAMHD) seeks a capable administrative professional to support a department's operations and public-facing activities. The role involves preparing correspondence, coordinating admin processes, and assisting in policy formation while ensuring compliance with city rules.

As a grant-funded, at-will position, the incumbent may supervise staff, monitor payroll, and help manage inventories and reports. Work location is in San Antonio, TX, with typical daytime hours.