Grant Facilitator - Commissioner - PAT III

Tippecanoe County Government; Terre Town (IN); On-site; USD 50,000 - 70,000; Full time

Job summary

Tippecanoe County Government is seeking a Grant Facilitator to research, write, and submit grant applications for County services. The role involves gathering data for disclosures, preparing grant proposals, and coordinating with departments to ensure compliance with grant requirements.

The incumbent will review grant budgets, maintain ledgers, and report to the Commissioners and Council. Occasional travel to seminars and training may be required.

Qualifications

• Associate degree or equivalent combination of education and experience with demonstrated grant writing capability.
• Working knowledge of grant administration and ability to perform arithmetic calculations.
• Ability to prepare detailed reports and maintain records per grant guidelines.

Responsibilities

• Gathers and prepares reliable data for grant reports and disclosures to granting agencies and others.
• Researches grants applicable to County services and coordinates with supervisors on selections.
• Prepares and assists departments with grant applications and tracks status of submissions.
• Explains grant requirements to grantee departments and ensures proper recordkeeping and reporting.
• Reads grant applications and summarizes provisions for Commissioners and Council.
• Reviews state and federal grant budgets and administers grants, including fund ledgers.
• Performs related duties as assigned.

Skills

Grant writing

Grant administration

Data gathering

Budget/financial reporting

Research

Oral and written communication

Arithmetic calculations

Office software proficiency

Education

Associate Degree in Business Administration, Accounting, Public Administration

Job description

Description

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Tippecanoe County provides reasonable accommodation to qualified applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would cause an undue hardship.

Incumbent serves as Grant Facilitator for the Tippecanoe County Commissioners, responsible for researching or finding, writing, and submitting grant applications.

DUTIES:

• Gathers and prepares reliable data for report disclosure to the granting agency and other interested parties. Confers with supervisor when programs are not in compliance with granting agency requirements. Assists grantee departments and/or executes close-out procedures for grant programs being terminated.
• Conducts research for grant programs applicable to County services, provides information to and confers with supervisor in selecting grants for application process. Prepares and/or assists other departments with grant applications, and tracks and reports to Commissioners and Council regarding status of grant submissions.
• Provides information and instruction to grantee department officials regarding granting agency requirements for administration of funded programs, including recordkeeping, reporting, and financial accounting requirements.
• Reads all grant applications. Prepares a synopsis of what the grant will provide, including equipment, personnel, and other uses for Commissioners and Council.
• Reviews state and federal grant budgets of County departments, including reviewing expenditures. Applies for and administers state and federal grants, including maintaining fund ledgers and submitting reports as required.
• Performs related duties as assigned.

Requirements

I. JOB REQUIREMENTS:

• Associate Degree in Business Administration, Accounting, Public Administration, or equivalent combination of education and experience, with demonstrated ability in grant writing and administration.
• Working knowledge of grant administration and ability to perform arithmetic calculations and ability to apply for and administer state and federal grants, including maintaining fund ledgers and submitting reports as required.
• Working knowledge of standard office policies, procedures, and organizational tactics, and ability to apply such knowledge to a variety of interrelated processes, tasks and operations.
• Working knowledge of standard English grammar, spelling and punctuation and ability to prepare detailed reports as required.
• Working knowledge of computer applications and ability to operate standard office equipment, including computer, typewriter, calculator, copier, fax machine and telephone.
• Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug‑free workplace and personal conduct.
• Ability to provide public access to or maintain confidentiality of department information according to State requirements.
• Ability to understand and interpret various state and federal grant regulations, forms and guidelines, various technical materials, such as contracts and maps, and legal terminology.
• Ability to effectively communicate orally and in writing with co‑workers, officials and personnel in other County departments, representatives of local, state, and federal agencies, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.
• Ability to work alone with minimum supervision and with others in a team environment.
• Ability to work under pressure of formal schedules and deadlines.
• Ability to understand, memorize, retain, and carry out written or oral instructions, and present findings in oral or written form.
• Ability to occasionally work extended hours and travel out of town for seminars and training, sometimes overnight.

II. DIFFICULTY OF WORK

Incumbent interprets and applies a variety of rules, regulations, policies and procedures, which may be in conflict with one another, in assisting with and monitoring proper administration of various grant programs applicable to County services.

III. RESPONSIBILITY

The majority of incumbent's work is guided by established regulations and guidelines of various granting agencies. Incumbent discusses unusual situations with supervisor as needed. Work is reviewed for soundness of judgment, accuracy, and compliance with established policies and procedures.

IV. PERSONAL WORK RELATIONSHIPS

Incumbent maintains frequent contact with co‑workers, officials and personnel in other County departments, representatives of local, state, and federal agencies, and the public for purposes of exchanging information, providing instruction and technical assistance to other departments, and exploring opportunities for grant monies for County services.

Incumbent reports directly to Commissioners’ Assistant.

V. PHYSICAL EFFORT AND WORK ENVIRONMENT

Incumbent performs a majority of duties in a standard office environment involving sitting/operating a computer for long periods, lifting/carrying objects weighing less than 25 pounds, sitting and walking at will, close vision, handling/grasping/fingering objects, speaking clearly, and hearing sounds/communication. Incumbent occasionally drives a vehicle to grantee departments. Incumbent occasionally work extended hours and travels out of town for seminars and training, sometimes overnight.