Grant Coordinator - 61008858

State of South Carolina; Cayce (SC); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

15 days Annual Leave

15 days Sick Leave

13 Paid Holidays

Health, dental, vision, life insurance

SC Deferred Compensation

SCRS Retirement Plan

State ORP

Job summary

The South Carolina Department of Public Health seeks a Grant Budget and Invoicing Specialist to manage Ryan White and HOPWA subrecipient budgets, invoices, and related expenditures. Responsibilities include reviewing documentation, ensuring compliance with grant requirements, and serving as the main contact for contracting, budgeting, reporting, and invoicing tasks.

Ideal candidates will have a bachelor’s degree in a relevant field and at least two years of accounting experience, including

Qualifications

• Bachelor’s degree in a relevant field and grant management experience.
• Two or more years of accounting experience including payroll, cost, accrual-based accounting.
• Experience with federal grants, subrecipient monitoring, knowledge of 2 CFR Part 200 and 300 Uniform Administrative Requirements.

Responsibilities

• Review and approve budgets, invoices, prior approvals and revisions.
• Monitor subrecipient contracts and expenditures for compliance.
• Serve as point of contact for contractual, budget and invoicing questions and processes.
• Maintain program expenditures tracking spreadsheets and/or database.
• Assist with fiscal monitoring site visits and audits.
• Prepare Subrecipient Quarterly Compliance Reports.
• Back up RW Program Administration Team as needed.

Skills

Financial analysis

Excel skills

Attention to detail

Analytical skills

Contract monitoring

Education

Bachelor’s degree in a relevant field

Tools

Microsoft Excel

Job description

Careers at DPH: Work that makes a difference!

Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity

This position will be responsible for collecting, reviewing, and approving Ryan White and HOPWA subrecipient budgets, invoices, budget revisions, prior approvals, monitoring subrecipient contracts, contractual compliance, and monitoring subrecipient expenditures. Invoice review includes the review of required accompanying supporting documentation. Ensures compliance of expenditures and contracts with internal and external grant requirements. Follows all program policies and procedures.

• Serves as point of contact for contractual, budget, reporting and invoicing related questions and processes from assigned contractors. Maintains knowledge of contracting processes, contract and grant requirements, program funding sources, and reimbursement policies and procedures.
• Receives Ryan White and HOPWA program invoices from contractors/subrecipients ensuring all supporting documentation has been submitted. Follows up with contractor/subrecipient to ensure all submissions are complete.
• Responsible for the contract/subrecipient invoice review, which includes review of supporting documentation and reconciliation to the invoice request. Makes determination for revisions and approvals based on state and grant regulations and guidelines and processes for payment. Communicates need for revisions to the subrecipient. Invoice concerns should be communicated to supervisor. Saves invoices and enters invoice and expenditure information into the program expenditures tracking spreadsheets and/or database. Submits invoice to Contracts Office for payments.
• Ensures contract compliance through review and approval of subrecipient annual budgets, quarterly financial reports, prior approvals, and budget revisions.
• Assists with fiscal monitoring site visits, as needed, under the guidance of the program's Fiscal Monitor and the Contract Monitor. Assists with Finance audits for assigned contractors/subrecipients.
• Completes Subrecipient Quarterly Compliance Reports.
• Performs other duties as assigned but not limited to serving as backup for RW Program Administration Team members, as needed.

State Minimum Requirements:

A bachelor's degree and business, personnel, grant-in-aid or public administration experience.

Agency Additional Requirements:

A bachelor’s degree in a relevant field and experience with federal grant administration and grant-based accounting. Two (2) or more years of accounting experience that includes payroll, cost, accrual-based accounting and financial management; demonstrates the ability to analyze and interpret financial statements and reconcile financial data; monitor subrecipient contracts and expenditures; Microsoft Excel skills; financial accuracy, financial attention to detail, and analytical financial skills. Experience working with federal grants, subrecipient monitoring, knowledge of 2 CFR Part 200 and 300 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards are also preferred.

Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the DPH Chief Human Resources Officer, or their delegate.

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Accounting and Financial Management experience with a minimum of two (2) years of experience to include payroll accounting, cost accounting, and accrual-based accounting. Must demonstrate the ability to analyze and interpret financial statements, reconcile financial data, monitor subrecipient expenditures, and assess financial compliance. Proficiency in Microsoft Excel, analytical, problem-solving skills, and exceptional attention to financial details are required. Experienced working with federal grants, knowledge of 2 CFR Part 200 and 300 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for federal awards for the Ryan White Program, have the ability to build effective relationships and the ability to communicate effectively both verbally and in writing are highly preferred.

The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.

Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.

In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.

If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

The South Carolina Department of Public Health offers an exceptional benefits package for Temporary Grant positions that includes:

• 15 days Annual (Vacation) Leave per year
• 15 days Sick Leave per year
• 13 Paid Holidays
• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices*
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

HYBRID WORK: The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.