HIV Data Coordinator (Administrative Assistant)-61006272

S.C. Department of Public Health; South Carolina; Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

15 days Annual Leave

15 days Sick Leave

13 Paid Holidays

Health, dental, vision insurance

S.C. Deferred Compensation Program

Retirement benefit choices

Job summary

S.C. Department of Public Health seeks an individual to handle complex administrative and technical support for HIV surveillance. Responsibilities include maintaining accurate case records, processing important health data, and coordinating between regional staff and various agencies.

The ideal candidate will require a high school diploma or bachelor's degree along with relevant experience, especially in handling confidential data.

Additional benefits include health coverage and vacation days, with the potential for hybrid work after a year.

Qualifications

• Must have a high school diploma and relevant work experience.
• A bachelor's degree may substitute for experience.
• Experience with confidential data is preferred.

Responsibilities

• Process morbidity and laboratory information for HIV.
• Maintain up-to-date HIV/AIDS case records.
• Coordinate exchange of surveillance case information.
• Participate in interstate duplicate review calls.
• Assist in program reports and special projects.

Skills

Confidential data handling

Program report preparation

Effective communication

Quality assurance reviews

Data entry and management

Education

High school diploma or equivalent work experience

Bachelor's degree (substitutable for experience)

Job description

Job Responsibilities

The employee is expected to perform a variety of complex administrative and technical support duties. The employee is responsible for processing paper and electronic morbidity and laboratory information for Human Immunodeficiency Virus (HIV), including perinatal HIV exposure reporting, conducting record searches, processing deduplications and partner service calls. Data generated by this staff member is utilized by the Centers for Disease Control and Prevention (CDC), South Carolina Department of Public Health (SCDPH), health care providers, and policy makers for making decisions on prevention and treatment programs at the local, state, and national level.

Maintains comprehensive and up-to-date Human Immunodeficiency Virus (HIV) / Acquired Immune Deficiency Syndrome (AIDS) case records in the enhanced HIV/AIDS Reporting System (eHARS) and the South Carolina Infectious Disease and Outbreak Reporting Network (SCION) through accurate data entry and management of surveillance case report forms, laboratory reports, and death certificates. Performs quality assurance reviews to verify accuracy and completeness of information received from laboratories, healthcare providers, and inter‑state surveillance partners.

Coordinates exchange of HIV/STD surveillance case information between central office and regional staff to ensure timely and accurate case management. Screens, enters, and processes new and updated case reports for regional verification and status confirmation. Maintains strict confidentiality and compliance with all policies related to sensitive HIV/STD surveillance data.

Schedules and participates in Routine Interstate Duplicate Review (RIDR) calls with multiple states to support complete and accurate case ascertainment, ensuring semi‑annual duplicate review lists are processed within required time‑frames. Documents and updates case information upon receipt to maintain accurate surveillance records.

Coordinates and processes the Cumulative Interstate Duplicate Review (CIDR) with multiple states to ensure annual data transfer and reporting goals are achieved by year‑end.

Responds to and processes telephone and electronic record search requests by providing pertinent information necessary for contact investigation follow‑up to statewide and out‑of‑state HIV/AIDS surveillance and intervention staff. Ensures timely, accurate, and confidential communication and transmission of surveillance‑related information in accordance with program policies and procedures.

Assists in the preparation and completion of program reports, data requests, and special projects as assigned. Participates in disaster preparedness and emergency response activities in accordance with the SCDPH emergency operations plan during hazardous weather events or declared emergencies. Serves as an essential employee during emergency situations and may be required to perform assigned duties to support continuity of operations. Maintains strict confidentiality of HIV/STD surveillance information and ensures compliance with all applicable policies and procedures.

Minimum and Additional Requirements

State Minimum Requirements: A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Agency Additional Requirements: Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. The agency will require an official, certified copy of the transcript or diploma prior to hiring.

Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the SCDPH Chief Human Resources Officer or their delegate.

Preferred Qualifications

Professional experience in a human services, surveillance, prevention, or social services program with at least four (4) years of work‑related experience and working with confidential data.

EEO

The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.

Reasonable Accommodation

Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.

State Disaster Plan

In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.

Driving Record

If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant in the final stages of selection for the position will be required to provide a certified copy of a 10‑year driving record.

Benefits

• 15 days Annual (Vacation) Leave per year
• 15 days Sick Leave per year
• 13 Paid Holidays
• Health, dental, vision, long‑term disability, and life insurance for employees, spouse, and children
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices:
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)
  • Enrollment in one of the listed plans is required for all temporary grant employees (TGE); please refer to the contribution section of retirement sites for the current contribution rate of gross pay.

Hybrid Work

The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.