Grant Coordinator
Arizona Department of Administration
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Benefits offered by this job
Job summary
Arizona Game and Fish Department seeks a Grant Coordinator to lead federal grant administration from the Phoenix office. The role focuses on ensuring compliance, preparing grant packages, and supporting audits within a dynamic public-service environment.
Applicants should bring strong financial acumen, analytical skills, and experience with systems like TRACS, eCivis, and Grant Solutions. Remote options may be available with in-office presence as needed.
Qualifications
- Knowledge of financial management and grant administration.
- Experience with federal grant programs and reporting.
- Ability to develop training content and provide guidance.
Responsibilities
- Coordinate submission of federal grant packages in TRACS and Grant Solutions.
- Monitor grant performance, expenditures, and financial reporting.
- Coordinate complex grant equipment requests and reimbursements.
- Develop guidance materials and mentor staff on federal regulations.
Skills
Education
Tools
Job description
Join the only state agency in Arizona responsible for conserving and protecting more than 800 wildlife species. Be part of a passionate group of people who want to make a positive impact on outdoor recreation in Arizona by managing resources for safe, compatible opportunities for current and future generations. From fishing, boating and off-highway vehicle use to shooting sports, hunting and wildlife watching, Arizona Game and Fish supports it all. Our biologists use the best available science in their management actions, and our wildlife managers are on the ground in your communities making a difference every day. Opportunities abound beyond the field at AZGFD, so check us out and see what we’re all about! Consider joining our workforce today. AZGFD celebrates the diversity of Arizona's people, landscapes and of course, wildlife. However you choose to enjoy Arizona’s wildlife and wild places, the outdoors is open for all.
The Arizona Game and Fish Department manages fish and wildlife in Arizona and under the authority of the Arizona Game and Fish Commission, creates and implements scientific methods and regulations to effectively manage fish and wildlife habitat via conservation, enforcement, hunting, fishing, watercraft and off-highway vehicle recreation, and shooting sports. The Arizona Game and Fish Department dedicates itself to excellence, values its employees and supports a culture of stewardship, teamwork and partnerships.
The Arizona Game and Fish Department is an Equal Employment Opportunity agency.
DIRECTORS OFFICE / COMPLIANCE AND STRATEGIES BRANCH / PHOENIX, AZ BASED 5000 W. Carefree Hwy. Phoenix, AZ 85086
Salary: $55,000 - $62,000
Grade: 21
Closing Date: 10/12/2026
GRANT COORDINATOR
DIRECTORS OFFICE / COMPLIANCE AND STRATEGIES BRANCH / PHOENIX, AZ BASED
FLSA-EXEMPT / SALARY GRADE 21 / HIRING SALARY RANGE $55,000 - $62,000
Are you an experienced grants or finance professional ready to lead at the next level? If you possess a meticulous eye for detail, advanced analytical skills, and a passion for public service, we invite you to apply to become our new Grant Coordinator!
In this role, you will act as the backbone of our agency’s federal funding integrity, leveraging your established expertise to navigate complex grant lifecycles. This position is a strategic opportunity to apply your proven administrative or financial acumen to high‑impact projects, deepening your specialization in federal compliance, audit readiness, and advanced program coordination.
We are seeking a candidate who brings a strong foundation in financial principles or project administration and is prepared to apply that knowledge immediately to our mission. This role is designed to leverage your professional background and empower you to drive efficiency, provide guidance, and maintain high‑level compliance standards:
- Lead the planning, development, and preparation of complete federal grant and award application packages, ensuring accuracy and compliance in systems like TRACS and Grant Solutions.
- Utilize your advanced analytical mindset to monitor grant performance, track expenditures, and drive comprehensive financial reporting across diverse grant programs.
- Apply your expertise to coordinate complex grant equipment requests, manage reimbursements, monitor grant match strategy, and ensure seamless compliance across all active awards.
- Serve as a strategic resource by developing guidance materials and mentoring agency personnel on federal regulations, online compliance systems, and best practices in grant administration.
Ready to make a tangible difference in Arizona’s wild places? We invite you to bring your professional expertise to our team and help secure the resources that sustain our state’s incredible wildlife and recreational opportunities. Apply today to help us protect our natural heritage for generations to come!
Under the direct supervision of the Director’s Office Compliance and Strategies Natural Resource Planner, assist in the coordination of federal grant programs. The Grant Coordinator is responsible for working with agency grant project leaders in planning, developing, and preparing complete grant/award application packages. Coordinate development of monitoring and review of grant performance reports, coordinate grant equipment requests or grant amendments, reimbursement requests and financial reports. Assist in securing and monitoring grant match needs. Provide assistance and training, including development of training content, to agency employees regarding federal requirements, online systems, compliance, etc. Support agency audits as needed. Assist supervisor with other administrative duties as assigned.
Major duties include:
- Assist with the review of WSFR grant packages and prepare for submission in TRACS and Grant Solutions, working closely with Department project leaders. Review project statements, assist with review or development of grant budgets, complete federal financial forms for grant applications, compile compliance documents, identify grant match sources etc. Review grant award letters and relay to project leaders. Coordinate with Budget and Finance Branch on WSFR grant related issues.
- Learn and interpret federal regulations and guidance materials for grant project leaders and program staff. Develop guidance materials and training content and assist with training of project personnel.
- Monitor grant performance periods, eligible and allowable activities and reporting requirements, and assist in monitoring compliance with grant requirements and communicating with project leaders and/or sub‑recipients. Monitor grant performance reporting to ensure reporting time frames are adhered to. Coordinate with program staff to provide reporting notifications.
- Review grant performance reports, format, and work with project leaders for edits as needed.
- Review and monitor monthly and quarterly federal grant expenses and reimbursements at the grant level. For pass‑through federal grants, assist with risk assessment determination process, FFATA reporting process, Subrecipient determination process, and monitoring program subrecipient monitoring.
- Monitor grant match requirements and targets against actuals; coordinate with Volunteer Coordinator to monitor volunteer match commitments.
- Coordinate with programs to facilitate entry of construction improvements and monitoring/reporting in the TRACS Facilities and Lands Inventory modules.
- Assist in preparation of state and federal audit requests and other materials for auditors, and provide additional support for audits as needed. eCivis oversight; point of contact for account set‑up and training, assistance closing out awards in eCivis.
- Administrative tasks associated with budget monitoring, procurement tasks, and creating financial summaries.
- Performs other duties as assigned.
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures with a requirement to come into the office a minimum of 2 days each week at 5000 W. Carefree Hwy. Phoenix, AZ 85086. Remote work eligibility requires completing the training period, meeting performance standards, and ongoing departmental approval.
Knowledge of: Principles and practices of financial management and grant administration; techniques for formulating, tracking, and evaluating operational budgets; strategic planning and performance monitoring; advanced digital platforms and specialized software solutions including AFIS, TRACS, eCivis, Grant Solutions, and Adobe; instructional design and educational program delivery; as well as foundational concepts in wildlife biology, habitat management, and the Wildlife and Sport Fish Restoration Program.
Skills in: Project administration and oversight; leveraging digital tools and specialized software including TRACS, eCivis, Grant Solutions, AFIS, Google Suite, and Adobe; advanced spreadsheet modeling; creating standardized templates and presentation decks; designing and facilitating instructional programs; public speaking; and crafting polished administrative reports, strategic plans, correspondence, and documentation.
Ability to: Fostering clear dialogue and effective coordination among varied stakeholder groups; analyzing complex policies or administrative guidelines to ensure practical application across agency programs; quickly mastering, utilizing, and instructing personnel on specialized systems including AFIS, TRACS, eCivis, and Grant Solutions; delivering well‑structured, clear guidance; and applying sound problem‑solving techniques to navigate challenges and resolve workplace conflicts successfully.
- Bachelor’s degree in business administration, education, wildlife/biology, or a related field (or equivalent professional experience evaluated on a year-for-year basis).
- 2 to 4 years of relevant experience in a comparable position.
- Proven understanding of grant and financial administration principles.
- Demonstrated background in designing and implementing instructional content.
- Foundational familiarity with wildlife biology or wildlife management concepts is preferred.
Our work environment offers training opportunities and encourages career development.
Position requires possession of and the ability to retain a current, valid state‑issued driver's license appropriate to the assignment.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E‑Verify).
- 13 days’ of vacation
- 12 sick days
- 10 paid holidays
- Tuition Reimbursement Program
- Participation in the nationally recognized Arizona State Retirement System
- Superior health care options
- Vision care, dental care, pharmacy benefits, and flexible spending account (options available)
- Life, long‑term disability, and short‑term disability insurance options are available
- Many more benefit programs are available
By providing the option of a full‑time or part‑time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.
Positions in this classification participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions please feel free to contact Nicole Baker at nbaker@azgfd.gov for assistance. The Arizona Game and Fish Department is an Equal Employment Opportunity agency.
Advertised: 16 Sep 2026 US Mountain Standard Time
Applications close: 12 Oct 2026 US Mountain Standard Time
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