Grant Coordinator

Arizona State Government; Phoenix (AZ); Hybrid; USD 55,000 - 62,000; Full time

Benefits offered by this job

13 days’ vacation

12 sick days

10 paid holidays

Tuition Reimbursement Program

ASRS Retirement System

Health care options

Vision care

Dental care

Pharmacy benefits

Flexible spending account

Life and disability insurance

Job summary

Arizona Game and Fish Department seeks a Grant Coordinator to lead federal grant administration, ensuring compliance and audit readiness across multiple programs. You will mentor staff, develop guidance, and coordinate complex grant lifecycle activities in systems like TRACS, eCivis, and Grant Solutions.

Join a mission-driven team that values stewardship, teamwork, and responsible management of federal funds to support wildlife conservation and outdoor recreation in Arizona.

Qualifications

• Knowledge of financial management and grant administration principles.
• Ability to interpret federal regulations and provide guidance to staff.

Responsibilities

• Lead the planning, development, and preparation of complete federal grant and award applications in TRACS and Grant Solutions.
• Monitor grant performance, expenditures, and deliver comprehensive financial reporting across programs.
• Coordinate grant equipment requests, reimbursements, and match requirements across active awards.
• Develop guidance materials and train agency personnel on federal requirements and online systems.

Skills

Financial management

Grant administration

Operational budgeting

Public speaking

Instructional design

Advanced spreadsheet modeling

Digital platforms

Project administration

Education

Bachelor's degree in business administration, education, wildlife/biology, or related field

Tools

AFIS

TRACS

eCivis

Grant Solutions

Adobe

Google Suite

Job description

GAME AND FISH DEPARTMENT

Join the only state agency in Arizona responsible for conserving and protecting more than 800 wildlife species. Be part of a passionate group of people who want to make a positive impact on outdoor recreation in Arizona by managing resources for safe, compatible opportunities for current and future generations. From fishing, boating and off-highway vehicle use to shooting sports, hunting and wildlife watching, Arizona Game and Fish supports it all. Our biologists use the best available science in their management actions, and our wildlife managers are on the ground in your communities making a difference every day. Opportunities abound beyond the field at AZGFD, so check us out and see what we’re all about! AZGFD celebrates the diversity of Arizona's people, landscapes and of course, wildlife. However you choose to enjoy Arizona’s wildlife and wild places, the outdoors is open for all. The Arizona Game and Fish Department manages fish and wildlife in Arizona and under the authority of the Arizona Game and Fish Commission, creates and implements scientific methods and regulations to effectively manage fish and wildlife habitat via conservation, enforcement, hunting, fishing, watercraft and off-highway vehicle recreation, and shooting sports. The Arizona Game and Fish Department dedicates itself to excellence, values its employees and supports a culture of stewardship, teamwork and partnerships. The Arizona Game and Fish Department is an Equal Employment Opportunity agency.

Grant Coordinator

Job Location:

DIRECTORS OFFICE / COMPLIANCE AND STRATEGIES BRANCH / PHOENIX, AZ BASED 5000 W. Carefree Hwy. Phoenix, AZ 85086

Posting Details:

Salary: $55,000 - $62,000

Grade: 21

Closing Date: 10/12/2026

Job Summary:

GRANT COORDINATOR
DIRECTORS OFFICE / COMPLIANCE AND STRATEGIES BRANCH / PHOENIX, AZ BASED
FLSA-EXEMPT / SALARY GRADE 21 / HIRING SALARY RANGE $55,000 - $62,000

Are you an experienced grants or finance professional ready to lead at the next level?

In this role, you will act as the backbone of our agency’s federal funding integrity, leveraging your established expertise to navigate complex grant lifecycles. This position is a strategic opportunity to apply your proven administrative or financial acumen to high-impact projects, deepening your specialization in federal compliance, audit readiness, and advanced program coordination.

We are seeking a candidate who brings a strong foundation in financial principles or project administration and is prepared to apply that knowledge immediately to our mission. This role is designed to leverage your professional background and empower you to drive efficiency, provide guidance, and maintain high-level compliance standards:

• Lead the planning, development, and preparation of complete federal grant and award application packages, ensuring accuracy and compliance in systems like TRACS and Grant Solutions.
• Utilize your advanced analytical mindset to monitor grant performance, track expenditures, and drive comprehensive financial reporting across diverse grant programs.
• Apply your expertise to coordinate complex grant equipment requests, manage reimbursements, monitor grant match strategy, and ensure seamless compliance across all active awards.
• Serve as a strategic resource by developing guidance materials and mentoring agency personnel on federal regulations, on-line compliance systems, and best practices in grant administration.

Job Duties:

Under the direct supervision of the Director’s Office Compliance and Strategies Natural Resource Planner, assist in the coordination of federal grant programs. The Grant Coordinator is responsible for working with agency grant project leaders in planning, developing, and preparing complete grant/award application packages. Coordinate development of monitoring and review of grant performance reports, coordinate grant equipment requests or grant amendments, reimbursement requests and financial reports. Assist in securing and monitoring grant match needs. Provide assistance and training, including development of training content, to agency employees regarding federal requirements, on-line systems, compliance, etc. Support agency audits as needed. Assist supervisor with other administrative duties as assigned.

• Assist with the review of WSFR grant packages and prepare for submission in TRACS and Grant Solutions, working closely with Department project leaders. Review project statements, assist with review or development of grant budgets, complete federal financial forms for grant applications, compile compliance documents, identify grant match sources etc. Review grant award letters and relay to project leaders. Coordinate with Budget and Finance Branch on WSFR grant related issues.
• Learn and interpret federal regulations and guidance materials for grant project leaders and program staff. Develop guidance materials and training content and assist with training of project personnel.
• Monitor grant performance periods, eligible and allowable activities and reporting requirements, and assist in monitoring compliance with grant requirements and communicating with project leaders and/or sub‑recipients. Monitor grant performance reporting to ensure reporting time frames are adhered to. Coordinate with program staff to provide reporting notifications.
• Review grant performance reports, format, and work with project leaders for edits as needed.
• Review and monitor monthly and quarterly federal grant expenses and reimbursements at the grant level. For pass‑through federal grants, assist with risk assessment determination process, FFATA reporting process, Subrecipient determination process, and monitoring program subrecipient monitoring.
• Monitor grant match requirements and targets against actuals; coordinate with Volunteer Coordinator to monitor volunteer match commitments.
• Coordinate with programs to facilitate entry of construction improvements and monitoring/reporting in the TRACS Facilities and Lands Inventory modules.
• Assist in preparation of state and federal audit requests and other materials for auditors, and provide additional support for audits as needed. eCivis oversight; point of contact for account set‑up and training, assistance closing out awards in eCivis.
• Administrative tasks associated with budget monitoring, procurement tasks, and creating financial summaries.
• Performs other duties as assigned.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures with a requirement to come into the office a minimum of 2 days each week at 5000 W. Carefree Hwy. Phoenix, AZ 85086. Remote work eligibility requires completing the training period, meeting performance standards, and ongoing departmental approval.

Knowledge, Skills & Abilities (KSAs):

Knowledge of: Principles and practices of financial management and grant administration; techniques for formulating, tracking, and evaluating operational budgets; strategic planning and performance monitoring; advanced digital platforms and specialized software solutions including AFIS, TRACS, eCivis, Grant Solutions, and Adobe; instructional design and educational program delivery; as well as foundational concepts in wildlife biology, habitat management, and the Wildlife and Sport Fish Restoration Program. Skills in: Project administration and oversight; leveraging digital tools and specialized software including TRACS, eCivis, Grant Solutions, AFIS, Google Suite, and Adobe; advanced spreadsheet modeling; creating standardized templates and presentation decks; designing and facilitating instructional programs; public speaking; and crafting polished administrative reports, strategic plans, correspondence, and documentation. Ability to: Fostering clear dialogue and effective coordination among varied stakeholder groups; analyzing complex policies or administrative guidelines to ensure practical application across agency programs; quickly mastering, utilizing, and instructing personnel on specialized systems including AFIS, TRACS, eCivis, and Grant Solutions; delivering well‑structured, clear guidance; and applying sound problem‑solving techniques to navigate challenges and resolve workplace conflicts successfully.

Selective Preference(s):

• Bachelor’s degree in business administration, education, wildlife/biology, or a related field (or equivalent professional experience evaluated on a year-for-year basis).
• 2 to 4 years of relevant experience in a comparable position.
• Proven understanding of grant and financial administration principles.
• Demonstrated background in designing and implementing instructional content.
• Foundational familiarity with wildlife biology or wildlife management concepts is preferred.

Our work environment offers training opportunities and encourages career development.

Pre-Employment Requirements:

Position requires possession of and the ability to retain a current, valid state‑issued driver’s license appropriate to the assignment.

Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

• 13 days’ of vacation
• 12 sick days
• 10 paid holidays
• Tuition Reimbursement Program
• Participation in the nationally recognized Arizona State Retirement System
• Superior health care options
• Vision care, dental care, pharmacy benefits, and flexible spending account (options available)
• Life, long-term disability, and short-term disability insurance options are available
• Many more benefit programs are available

By providing the option of a full‑time or part‑time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions please feel free to contact Nicole Baker at [e-mail] for assistance. The Arizona Game and Fish Department is an Equal Employment Opportunity agency.