Grant Coordinator

HOPE IS ALIVE MINISTRIES INC; Oklahoma City (OK); On-site; USD 42,000 - 66,000; Full time

Job summary

Hope Is Alive Ministries Inc. is seeking a Grant Coordinator to research and identify grant opportunities, build relationships with funders, and manage the submission of proposals that advance our mission in Oklahoma. The role collaborates with Finance to prepare budgets and reporting on funded projects, ensuring compliance with grant requirements.

The position emphasizes proactive outreach, timely reporting, and accurate data to maximize grant awards and program impact across the organization.

Qualifications

• Excellent verbal and written communication skills.
• Relational and capable of building strong relationships with funders.
• Detail oriented with strong deadline and guideline adherence.
• Self motivated with proactive planning and process improvement.
• Proficient in Microsoft Office and Google Workspace.

Responsibilities

• Research and identify grant sources aligned with HIA's mission.
• Draft and submit grant proposals with supporting documents.
• Develop budgets and financial reports in collaboration with Finance.
• Prepare reports detailing grant activity, expenditures and outcomes.
• Monitor grant requirements, deadlines, and submission guidelines.

Skills

Verbal communication

Written communication

Relationship building

Organization

Detail oriented

Creativity

Time management

Self-motivation

Planning

Education

Bachelor's degree in related field

Tools

Microsoft Office

Google Workspace

Job description

Job Title:Grant CoordinatorDepartment:DevelopmentReports To:Director of Development*About Hope Is AliveHope Is Alive Ministries is a faith-based nonprofit recovery organization dedicated to transforming lives through Jesus Christ. Founded on the belief that lasting recovery is possible, HIA operates across six states — Oklahoma, Kansas, Missouri, Colorado, Texas, and North Carolina — serving individuals and families affected by addiction through residential recovery programs, community outreach, and discipleship.Every member of the HIA team is called to embody the organization's mission and values as both a professional and a servant leader.Position SummaryThe Grant Coordinator researches and identifies grant sources, develops and maintains funding relationships, writes and submits grant proposals, and monitors the implementation of a variety of grant opportunities to support Hope Is Alive's mission.Ministry AlignmentThis position requires active support of HIA's Statement of Faith and Code of Conduct. The following reflect how this role specifically advances our mission:Every grant secured translates directly into more residents served, more homes staffed, and more families reached by HIA's mission.Building strong, honest relationships with funders reflects the same integrity and stewardship HIA expects in every donor relationship, since funders are trusting HIA to use their resources well.This role requires the same diligence and follow through HIA expects in every area of ministry, since inaccurate reporting or a missed deadline can jeopardize funding that residents depend on.Key ResponsibilitiesThe following are the primary duties and responsibilities of this position. This list is not exhaustive and may be adjusted to support organizational needs.Primary DutiesResearch and identify grant sources, evaluating degree of match to ensure alignment with HIA's funding needs and missionDevelop and manage relationships with funders to ensure satisfaction with HIA's expectations and performanceDraft and submit grant proposals with supporting documents based on the funding requirements of the organizationWork closely with Finance to prepare budgets and financial reports for projectsAdditional ResponsibilitiesMonitor proposal and funding application requirements, including number of copies, content, delivery method and labeling, deadlines, and eligibility, to maximize successful awarding of grant fundsWork with other departments to uncover specific project needs eligible for grant fundingPrepare reports summarizing grant activities, including expenditures and outcomesDevelop processes and procedures for a consistent grant application methodologyResearch statistics within the program and nationwide to ensure the most recent data is reported in proposals and funder updatesQualificationsRequiredEasily develops relationships and is personal and relational with funders and colleaguesReliable, responsible, available, and presentExcellent verbal and written communication skillsSelf motivated, always looking for ways to do something better, with a forward thinking planning styleOrganized, with strong prioritization skills and the ability to plan and meet deadlinesDetail oriented, ensuring grant application guidelines are followedCreative, always finding innovative approaches to winning grantsStays up to date on the latest education and information relevant to grant fundingProficient in Microsoft Office and Google WorkspacePreferredPrior work experience in grants managementAbility to work independentlyA positive and professional attitudeAble to work some nights, weekends, and overnights based on the event scheduleAbility to travel in and out of state throughout event seasonsPrior experience in a small, fast scaling organizationBachelor's degree in a related fieldA passion for HIA and its missionCore CompetenciesSuccessful candidates will demonstrate strength in the following areas:Mission Alignment — Understands that every grant secured directly expands HIA's ability to serve residents and familiesRelationship Building — Develops and maintains strong, trust based relationships with fundersDetail Orientation — Ensures grant guidelines, deadlines, and reporting requirements are consistently metCreativity — Finds innovative approaches to identifying and winning grant fundingOrganization — Manages multiple proposals, budgets, and reporting deadlines simultaneouslyWorking Conditions & Physical RequirementsThe following conditions are representative of those an employee encounters while performing the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Work EnvironmentPrimarily office based at HIA headquartersStandard schedule is 8:30 AM to 5:00 PM, Monday through Friday; some weekend work or after hours work required during event seasonPhysical DemandsAbility to sit at a computer for extended periodsAbility to travel in and out of state throughout event seasonsAbility to work some nights, weekends, and overnights based on the event scheduleFaith & Character RequirementsIn accordance with HIA's mission as a faith-based organization, all employees are expected to affirm and operate in alignment with HIA's Statement of Faith. Candidates must demonstrate a personal, active Christian faith and lifestyle consistent with HIA's values and Code of Conduct. This requirement is a bona fide occupational qualification pursuant to Title VII of the Civil Rights Act.AcknowledgmentThis job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, or responsibilities. HIA reserves the right to modify duties and responsibilities as organizational needs evolve.