Grant Coordinator

State of Indiana; Indianapolis (IN); On-site; USD 43,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Health savings account

Pension plan options

Paid time off

LinkedIn Learning access

Job summary

The State of Indiana is hiring a Grant Coordinator within the Indiana Criminal Justice Institute. You will lead high-level grant development, coordination, and administration, evaluating grants through multiple stages to ensure compliance and impact for Hoosiers.

The role emphasizes effective communication, Excel experience, and attention to detail, with a salary starting at $42,900 and a full benefits package for a full-time position in Indianapolis.

Qualifications

• Advanced knowledge of grants, the grant application process, and rules of grants.
• Advanced knowledge of programs, program planning, public administration, and the political system as they relate to grants.
• Ability to interpret and apply grant rules, regulations, and procedures.
• Ability to research new procedures, rules, and regulations.

Responsibilities

• Research and identify sources of external funds and create proposals to secure grants.
• Coordinate work plans and timelines for state/federal grant submissions and reports.
• Provide resource information on grant types, requirements, and applying processes.
• Assist recipients in grant applications, offering writing and review support.
• Review submitted grants and assess eligibility based on criteria.
• Make recommendations to supervisors on needs of potential recipients.
• Analyze project costs and prepare budget justifications and revisions.
• Maintain files and prepare reports related to grant activities.
• Ensure grantees comply with grant conditions and regulatory requirements.

Skills

Grant knowledge

Grant application process

Regulations

Excel

Communication

Job description

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you’ll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you’ll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Criminal Justice Institute (ICJI) :

The Indiana Criminal Justice Institute (ICJI) is the State planning agency for criminal justice, juvenile justice, traffic safety, and victim services. ICJI is designated as the State Administering Agency for the distribution of federal funds, and as the State Statistical Analysis Center for research. Further, ICJI is responsible for coordinating and collaborating with local, state, and federal entities to identify, assess, plan, resource, and evaluate new and emerging issues facing the criminal justice and public safety spectrum. ICJI works with local, state, and federal entities to evaluate programs associated with the prevention, detection & solution of crimes; law enforcement, and criminal/juvenile justice, to improve and coordinate all aspects of law enforcement and criminal/juvenile justice.

Role Overview:

As the Grant Coordinator, you will be responsible for performing high-level grant development, coordination, and administration work. In this position, you will coordinate, review, evaluate, and report grants at various stages to determine the appropriateness of grants or compliance with requirements and standards. Candidates should have effective communication skills, experience with Excel and have attention to detail.

The salary for this position traditionally starts at $42,900.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Research and identify sources of external funds and create or develop proposals to secure funds for new grant opportunities and grant renewal opportunities.
• Coordinate work plans and timelines to ensure submission of state or federal grant applications and program reports in a timely manner.
• Provide resource information to potential recipients on types of grants available, federal and agency requirements for obtaining grants, and process of applying for grants.
• Assist potential recipients in the grant application process making recommendations on possible changes, writing, and/or reviewing grant applications.
• Review submitted grant applications and assess the applicant’s eligibility for award based on established criteria.
• Make recommendations to supervisors and granting authority on needs of potential recipients.
• Analyze project costs and prepare budget justifications and budget revisions for awarded grants.
• Maintain files and records and prepare reports related to grant activities for grants issued and received.
• Ensure a grantee’s compliance with conditions of grants by coordinating agreements, contracts, expenses, activities, and federal and state regulations.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Advanced knowledge of grants, the grant application process, and rules and regulations pertaining to grants applicable to assigned programs.
• Advanced knowledge of programs, program planning, public administration, and the political system as they relate to the grant process.
• Ability to interpret and apply grant rules, regulations, and procedures.
• Ability to research new procedures, rules, and regulations.

A degree is not required. However, at least three (3) years of work experience in grant programs, program planning, public administration, and related fields applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .