Accountant 1 - Grants

State of Indiana; Indianapolis (IN); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Hybrid Option

Free Parking

LinkedIn Learning

Health Insurance

Pension Plan

Job summary

Indiana Supreme Court’s Finance Department is seeking an Accountant 1 – Grants to oversee grant financials, ensure GAAP compliance, and manage the new grant management system.

The role involves reviewing quarterly reports, coordinating with judges and program staff, and producing accurate financial records for state and federal grants while maintaining strong communication with stakeholders.

Qualifications

• Integrity, discretion with confidential information.
• Professional demeanor and public-spirited service.
• Strong organizational skills and deadline management.
• Attention to detail in financial data and reporting.
• Customer service mindset when interacting with stakeholders.
• Clear written and verbal communication with diverse audiences.
• Problem solving in grant and financial processes.
• Flexibility and professionalism under changing requirements.

Responsibilities

• Assist in quarterly grant reporting and general ledger accuracy.
• Manage grant-funded expenditures and coordinate with judges and program staff.
• Prepare financial reports and provide budget feedback.
• Create and maintain projects in PeopleSoft accounting system.
• Request payments/draws from granting agencies.
• Research and resolve grant and project issues and report results.

Skills

Integrity

Professionalism

Organization

Attention to Detail

Customer Service

Communication

Problem Solving

Resilience

Technology and Tools

Tools

PeopleSoft Financials

Microsoft Office

Job description

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The Office of Judicial Administration is responsible for the efficient administration of all agencies that operate under the direction of the Chief Justice and the Supreme Court. That includes 200 personnel; fiscal management; communication; technology; legal services; intergovernmental relations; services for the trial courts; and support for court boards, commissions, and committees. The Office is headed by Chief Administrative Officer Aaron Hood, who reports directly to the Chief Justice of Indiana and serves as the link between the Chief Justice and the agencies of the Court.

Salary: The salary for this position traditionally starts at $55,000 but may be commensurate with education and/or experience.

About the Job:

This position serves as Accountant 1 – Grants, with the Indiana Supreme Court’s Finance Department. Working with state and federal grants, thorough review of financials reports, applying generally accepted accounting principles (GAAP), and working with PeopleSoft Financials. This position will be heavily involved in the State’s new grant management system.

A Day in the Life:

Assists in processing quarterly grant reports, reviewing general ledgers for accuracy and quality control, analyzing and reporting on variances. Manages grant funded expenditure including coordinating with Judges and Program Coordinators across the state. Duties also include invoice/payment processing, requisitions, purchase orders, and reimbursements.

Responsibilities include but are not limited to:

• Reconciling state grant reports and being a point of contact for Judges and program coordinators. This includes both pre and post award phases.
• Track expenses and revenue against grant budgets. Provide financial reports and budget feedback to program staff.
• Create and maintain projects in PeopleSoft (PS) accounting system and future Grant Management Systems or grant funds. Reconcile expenses and revenue.
• Request payment/draws from granting agencies in their systems.
• Research and resolve grant and project issues and report results to stakeholders.
• Assist Fiscal managers/officers in regularly reconciling PS accounts.Ensure transactions are processed consistently with established policies and procedures.
• Escalate potential financial risks to appropriate management.
• Ensure strong internal and external communications on status, issues, and expectations.
• Seek continuing education opportunities for grant related topics, where applicable Additional duties as assigned.

What You'll Need for Success:

Integrity

• Exercise discretion in handling confidential information and materials
• Maintain personal and business affairs in a manner that ensures public confidence in the integrity, competence, impartiality, and independence of the judiciary as well as avoid situations that could lead to conflict, or the appearance of conflict

Professionalism

• Interact with all persons in a respectful manner, maintain business-like appearance, and promote harmony in the workplace
• Interact with executive branch agencies, federal agencies, and judicial officers in a manner that promotes confidence and respect in the Office of Judicial Administration

Organization

• Manage assignments to ensure all tasks are completed within deadlines
• Effectively manage time and prioritization of tasks and projects
• Prepare and maintain complex and confidential records in an automated system to work on numerous tasks

Attention to Detail

• Research, coordinate, and track work in a proficient manner to ensure accuracy

Customer Service

• Act as a liaison when interacting with management, staff, internal and external stakeholders to provide program specific information, answer questions, and address issues/problems raised
• Successfully diffuse elevated conversations and manage conflict resolution

Communication

• Communicating effectively and respectfully with team members, supervisors, and staff in other divisions of the Office of Judicial Administration
• Communicating effectively in writing as appropriate for the needs of the audience

Problem Solving

• Identify problems and review related information to develop and implement solutions
• Use deductive reasoning skills to meet several complimentary goals

Resilience

• Demonstrate flexibility and professionalism when responding to changing business needs, grant requirements, and organizational priorities
• Maintain effectiveness and sound judgment under pressure while managing multiple assignments and deadlines

Technology and Tool Usage

• Learn and adapt to new technologies within the Microsoft Suite as well as Supreme Court systems

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans;
• Wellness program (offers a premium discount for the medical plan and gift cards);
• Health savings account, which includes bi-weekly state contribution;
• Deferred compensation 457B account (similar to 401k plan) with employer match;
• Two (2) fully funded pension plan options;
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  
  • 150 hours of new parent leave;
  • Up to 15 hours of paid community service leave;
• Combined 180 hours of paid vacation, personal, and sick leave time off;
• 12 paid holidays, 14 on election years;
• Group life insurance;
• Employee assistance program that allows for covered behavioral health visits;
• Qualified employer for the Public Service Loan Forgiveness Program;
• Free Parking for most positions;
• Free LinkedIn Learning access
• Hybrid Option for eligible employees/positions
  

Equal Employment Opportunity:

The Indiana Supreme Court is an Equal Opportunity Employer. Equal employment opportunities are provided to all applicants for employment without regard to race, color, religion, sex (including pregnancy), gender identity, national origin, age, disability, marital status, political affiliation, socioeconomic status, status as a protected veteran or any other protected status in accordance with applicable federal, state, and local laws, and the Indiana Judicial Code.

If you are a qualified individual with a disability and will need reasonable accommodation to assist you in applying for the position or performing the essential functions of the job, the Indiana Supreme Court will provide such reasonable accommodations.