Grant Coordinator

State of Indiana; Indianapolis (IN); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Medical plan options

Paid time off

LinkedIn Learning access

Free Parking

Job summary

The Indiana Department of Education (DOE) is seeking a grants compliance and management specialist to oversee submission and monitoring of contracts and grants. You will work with LEAs and vendors, ensuring compliance with federal and state requirements and preparing budget justifications.

A strong background in public administration and grant processes is essential. Role emphasizes attention to detail, regulatory understanding, and external fund development with collaborations across agencies

Qualifications

• Extensive knowledge of grants, the grant application process, and the rules and regulations pertaining to grants.
• Extensive knowledge of programs, program planning, public administration, and the political system as they relate to the grant process.
• Ability to interpret and apply grant rules, regulations, and procedures.
• Ability to research new procedures, rules, and regulations.
• Effective communication skills.

Responsibilities

• Research and identify sources of external funds and create or develop proposals to secure funds for new grant opportunities and grant renewal opportunities.
• Evaluate work plans and timelines to ensure submission of state or federal grant applications and program reports in a timely manner.
• Provide guidance and assistance to staff and the community on types of grants available, federal and agency requirements for obtaining grants, and process of applying for grants.
• Assist potential recipients in the grant application process making recommendations on possible changes, writing, and/or reviewing grant applications.
• Review submitted grant applications and assess the applicant’s eligibility for award based on established criteria.
• Make recommendations to supervisors and granting authority on needs of potential recipients.
• Analyze project costs and prepare budget justifications and budget revisions for awarded grants.
• Monitor the implementation, management, evaluation, and close-out of grants according to rules and regulations.
• Ensure a grantee’s compliance with conditions of grants by coordinating agreements, contracts, expenses, activities, and federal and state regulations.

Skills

Grants knowledge

Grant applications

Regulatory knowledge

Budget analysis

Communication skills

Vendor relations

Job description

Work for IndianaBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

Work for IndianaBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About The Indiana Department Of Education (DOE)

The Indiana Department of Education provides innovative support to Indiana schools, teachers, students, and parents. We proactively work with educators, policymakers, business leaders, and community-based organizations to build student success. Our strategic priorities include:

• Delivering quality, purposeful educational opportunities for each student.
• Elevating and supporting Indiana’s educators.
• Increasing partnerships and delivering aligned, effective, and efficient support.
  

Role Overview

The individual utilizes extensive knowledge of state regulations and requirements regarding the submission and monitoring of contracts (state and federal) and grants. In addition, the position requires a high level of knowledge of federal subgrantee award requirements and state requirements for subgrantee applications. The incumbent must pay great attention to detail to ensure that subgrantee applications are compliant with federal and state requirements and that budgetary calculations are accurately reported.
The incumbent must develop and maintain strong positive working relationships with outside vendors and LEAs. Developing and maintaining a collaborative and collegial working relationships is essential both internally and externally. External relationships critical to success in this position include LEA special education directors, superintendents, business managers, support staff and vendors.

Salary

The salary for this position traditionally starts at $47,320.00 but may be commensurate with education and work experience. Use our Compensation Calculatorto view the total compensation package.

A Day In The Life

The essential functions of this role are as follows:

• Research and identify sources of external funds and create or develop proposals to secure funds for new grant opportunities and grant renewal opportunities.
• Evaluate work plans and timelines to ensure submission of state or federal grant applications and program reports in a timely manner.
• Provide guidance and assistance to staff and the community on types of grants available, federal and agency requirements for obtaining grants, and process of applying for grants.
• Assist potential recipients in the grant application process making recommendations on possible changes, writing, and/or reviewing grant applications.
• Review submitted grant applications and assess the applicant’s eligibility for award based on established criteria.
• Make recommendations to supervisors and granting authority on needs of potential recipients.
• Analyze project costs and prepare budget justifications and budget revisions for awarded grants.
• Monitor the implementation, management, evaluation, and close-out of grants according to rules and regulations.
• Ensure a grantee’s compliance with conditions of grants by coordinating agreements, contracts, expenses, activities, and federal and state regulations.
  

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need For Success

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Extensive knowledge of grants, the grant application process, and the rules and regulations pertaining to grants applicable to assigned programs.
• Extensive knowledge of programs, program planning, public administration, and the political system as they relate to the grant process.
• Ability to interpret and apply grant rules, regulations, and procedures.
• Ability to research new procedures, rules, and regulations.
• Effective communication skills.
  

A degree is not required. However, at least five (5) years of relevant grant programs, program planning, public administration, and related field experience applying the outlined knowledge, skills, and abilities in a similar role may be considered. Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports

This role may be utilized in a supervisory capacity based on agency needs.

Benefits Of Employment With The State Of Indiana

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
• 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
• Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail].