Grant Compliance Specialist

BVA Bear's IT Solutions; Boiling Springs (PA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Flexible work from home options

Job summary

BVA Bear's IT Solutions is seeking a Grant Compliance Specialist responsible for ensuring project compliance with ARC funding requirements. This hybrid role emphasizes documentation oversight, reporting, and audit readiness.

Applicants should have experience in grant compliance or regulatory oversight and possess strong attention to detail.

Health insurance is offered, along with flexible work-from-home options.

Qualifications

• Experience in grant compliance, federal program administration, or regulatory oversight.
• Strong understanding of documentation and reporting requirements; attention to detail.
• Ability to manage multiple compliance processes simultaneously.

Responsibilities

• Monitor all project activities to ensure compliance with ARC funding requirements.
• Maintain organized, audit-ready documentation including deliverables and financial records.
• Support preparation and submission of required progress reports and compliance documentation.
• Prepare project records for audit reviews and support responses to compliance inquiries.
• Ensure project processes align with compliance requirements; recommend improvements.
• Work with project team members to ensure compliance requirements are implemented and documented.
• Identify compliance risks and support development of mitigation strategies.

Skills

Grant Compliance

Documentation Management

Audit Preparation

Attention to Detail

Risk Management

Reporting

Communication

Organizational Skills

Job description

Position Overview

BVA Bears IT Solutions is seeking a Grant Compliance Specialist, which you will be responsible for ensuring that all project activities, documentation, and deliverables associated with the Appalachian Business Builders initiative comply with Appalachian Regional Commission (ARC) funding requirements, federal regulations, and institutional standards. This role provides oversight of compliance processes, documentation, reporting, and audit readiness to support successful execution of the project and future funding opportunities.

Work Location & Travel

Hybrid/remote work environment with occasional travel for coordination meetings, compliance reviews, and stakeholder briefings as required.

Essential Duties and Responsibilities

• Grant Compliance Oversight (Ongoing) - Monitor all project activities to ensure compliance with ARC funding requirements, federal guidelines, and contractual obligations.
• Documentation & Recordkeeping (Continuous) - Maintain organized, audit-ready documentation including deliverables, financial records, and supporting materials.
• Reporting & Submission Management (Recurring) - Support preparation and submission of required progress reports, compliance documentation, and final project reports.
• Audit Readiness & Support (Milestone-Driven) - Prepare project records for audit reviews and support responses to compliance inquiries from funders or auditors.
• Policy & Process Alignment (Phase-Driven) - Ensure project processes align with federal, state, and institutional compliance requirements; recommend improvements where needed.
• Cross-Functional Coordination (Continuous) - Work with project team members to ensure compliance requirements are understood, implemented, and documented across all workstreams.
• Risk Identification & Mitigation (Ongoing) - Identify compliance risks and support development of mitigation strategies to reduce exposure and ensure project integrity.

Required Qualifications

• Experience in grant compliance, federal program administration, or regulatory oversight.
• Strong understanding of documentation and reporting requirements; attention to detail.
• Ability to manage multiple compliance processes simultaneously.

Certifications

• Not required, but compliance or grants management certifications preferred.

Highly Valued Certifications

• Certified Grants Management Specialist (CGMS) or equivalent experience.

Key Competencies

• Grant Compliance
• Documentation Management
• Audit Preparation
• Attention to Detail
• Risk Management
• Reporting
• Communication
• Organizational Skills

U.S. Citizenship Requirement

This position is restricted to U.S. citizens only in accordance with federal contract requirements. Applicants must provide proof of U.S. citizenship (such as a U.S. passport, birth certificate, or Certificate of Naturalization) prior to employment. Non-citizens, including lawful permanent residents (Green Card holders), are not eligible for this role.

Equal Employment Opportunity

BVA Bears IT Solutions is committed to providing equal employment opportunities. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetic information, military/veteran status, or any other characteristic protected by law.

Benefits

• Health insurance

Flexible Work from Home Options

Flexible work from home options available.