Grant Accountant

Aston Carter; Tampa (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Life Insurance

Job summary

Aston Carter is seeking a Grant Accountant to support the full accounting cycle for multiple grants, including journal entries, reconciliations, and reporting. This role emphasizes accuracy and compliance.

You will work with grants office and institutional research teams, assist with audits, and ensure GAAP adherence and fund accounting standards. The position is on-site in Tampa, FL, with a 37.5-hour work week and potential for permanent hire after contract.

Qualifications

• Bachelor's degree in Accounting or related field.
• 3+ years of professional accounting experience.
• Experience with GAAP and journal entries.
• Strong general ledger and month-end close experience.
• Excellent Excel skills and data analysis.

Responsibilities

• Prepare journal entries and budget vouchers with complete and accurate supporting documentation.
• Analyze financial data and reconcile general ledger accounts to ensure accuracy and proper accounting classifications.
• Verify the accuracy of accounting entries and classifications in accordance with GAAP and internal policies.
• Maintain organized files and records, both electronic and paper-based, as required for grants and financial documentation.
• Prepare periodic and special reports on grant account status, performance, and analysis as requested.
• Submit assigned work to the appropriate supervisor for review of accuracy, completeness, and compliance.
• Address issues related to grants accounting as they arise and ensure compliance with grantor and institutional requirements.
• Assist the grants office and institutional research office in reviewing new grant applications and related budgets.
• Prepare for financial and grant-related audits by organizing documentation and responding to auditor questions.
• Ensure compliance with Federal, State, local, and private grant regulations and reporting requirements.
• Prepare expense and reimbursement packets, including supporting schedules and documentation for billing and reimbursements.
• Support month-end processes, including reconciliations and journal entries related to grant activity.
• Attend trainings and meetings as needed to stay current on grant requirements, internal procedures, and accounting standards.

Skills

GAAP knowledge

General ledger

Month-end close

Fund accounting

Excel

Journal entries

Account reconciliations

Analytical skills

Education

Bachelor's degree in Accounting

Tools

ERP software

Job description

Job Title: Grant AccountantJob Description

The Grant Accountant will support the full accounting cycle for multiple grants by preparing journal entries, performing reconciliations, and managing reporting activities. This role does not require prior grant accounting experience, but it does require a solid accounting background, strong understanding of debits and credits, and experience with general ledger, month-end processes, and fund accounting. The Grant Accountant will help ensure accurate financial reporting, support audits, and maintain compliance with Federal, State, local, and private grant requirements while working closely with the grants office and institutional research teams.

Responsibilities

• Prepare journal entries and budget vouchers with complete and accurate supporting documentation.
• Analyze financial data and reconcile general ledger accounts to ensure accuracy and proper accounting classifications.
• Verify the accuracy of accounting entries and classifications in accordance with GAAP and internal policies.
• Maintain organized files and records, both electronic and paper-based, as required for grants and financial documentation.
• Prepare periodic and special reports on grant account status, performance, and analysis as requested.
• Submit assigned work to the appropriate supervisor for review of accuracy, completeness, and compliance.
• Address issues related to grants accounting as they arise and ensure compliance with grantor and institutional requirements.
• Assist the grants office and institutional research office in reviewing new grant applications and related budgets.
• Prepare for financial and grant-related audits by organizing documentation and responding to auditor questions.
• Ensure compliance with Federal, State, local, and private grant regulations and reporting requirements.
• Prepare expense and reimbursement packets, including supporting schedules and documentation for billing and reimbursements.
• Support month-end processes, including reconciliations and journal entries related to grant activity.
• Attend trainings and meetings as needed to stay current on grant requirements, internal procedures, and accounting standards.

Essential Skills

• Bachelors degree in Accounting, Finance, or a related field.
• 3+ years of professional accounting experience.
• Experience working within GAAP and applying GAAP principles to daily accounting activities.
• Strong understanding of debits and credits and the ability to prepare and record journal entries accurately.
• Hands-on experience with general ledger accounting and account reconciliations.
• Experience with month-end close processes, including reconciliations and reporting.
• Ability to prepare expense reports, billing reimbursements, and financial reports for grants or similar funding sources.
• Intermediate Excel skills, including working with formulas, sorting, filtering, and basic data analysis.
• Ability to analyze financial data, identify discrepancies, and resolve issues in a timely manner.
• Strong attention to detail and accuracy in preparing financial documentation and reports.
• Ability to maintain organized and complete financial records, both electronic and paper-based.
• Strong written and verbal communication skills to interact with auditors, internal stakeholders, and grant-related teams.
• Ability to work independently while also collaborating effectively with cross-functional teams.

Additional Skills & Qualifications

• Nonprofit accounting experience preferred.
• Fund accounting experience preferred.
• Experience with project-based or grant-based accounting environments is beneficial.
• Familiarity with preparing financial reports specifically for grants is an advantage.
• Comfort working with multiple stakeholders, including grants offices and institutional research teams.
• Willingness to learn and deepen knowledge of grant accounting and related compliance requirements.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.

Work Environment

This is a fully on-site position with standard daytime working hours and a 37.5-hour work week. The role operates in a professional office environment with regular collaboration across finance, grants, and institutional research teams. The position offers the opportunity to join a close-knit team that values mutual support, shared learning, and professional growth, including gaining deeper knowledge of grant accounting. Upon conversion to a permanent role, the position includes holidays and generous paid time off in line with organizational policies.

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Pay and Benefits

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Application Deadline

This position is anticipated to close on Nov 16, 2026.

Workplace Type

This is a fully onsite position in Tampa,FL.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.